Human Resources Information System Software
| Agency: | City of La Vista |
|---|---|
| State: | Nebraska |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 9, 2024 |
| Due: | Jan 31, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Human Resources Information System Software
|
| Category: | Professional Services |
| Status: | Open |
|
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Attachment Preview
Notice of Request for Proposals
Human Resources Information System Software
City of La Vista, Nebraska
The City of La Vista (“City”) is seeking proposals for Human Resources Information System Software.
The Request for Proposals can be obtained at the City’s website, www.cityoflavista.org or by emailing
City Clerk, Pam Buethe at pbuethe@cityoflavista.org . All proposals must be sent to
pbuethe@cityoflavista.org . Proposals must be received by 10:00 am, CST, on January 31, 2024. Proposal
requirements are set forth in the Request for Proposals.
Pamela A. Buethe, MMC
City Clerk
City of La Vista, Nebraska
Request for Proposals
Human Resources Information System
Software
ISSUE DATE:
January 3, 2024
SUBMISSIONS DUE:
January 31, 2024 – 10:00 a.m. CST*
*Late Proposals Will Be Rejected
REPLY TO:
Pamela A. Buethe
City Clerk
8116 Park View Blvd.
La Vista, NE 68128
pbuethe@cityoflavista.org
402.331.4343
Request for Proposals
Human Resources Information System Software
City of La Vista, Nebraska
Sealed proposals will be received until 10:00 a.m. local time on January 31, 2024, at the
La Vista City Hall, 8116 Park View Boulevard, La Vista, Nebraska, 68128. Proposals
received after this time will not be accepted. All correspondence, questions and
additional information regarding this RFP must be presented in writing and addressed to
City of La Vista, Attn: City Clerk Pam Buethe, 8116 Park View Boulevard, La Vista,
Nebraska, 68128, or electronically to pbuethe@cityoflavista.org. Proposal submittals
should be addressed as follows:
City of La Vista - Sealed Proposal for Human Resources Information
System Software
Attn: Pamela A. Buethe, City Clerk
8116 Park View Boulevard
La Vista, NE 68128-2198
The City of La Vista reserves the right to disqualify incomplete proposals, waive minor
defects in proposals, waive formalities or irregularities, request additional information
from any respondent, change or modify the scope of the project, negotiate terms with
one or more of the respondents, reject any or all proposals, and/or take any steps it
deems necessary to act in the City’s best interest, without penalty.
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City of La Vista
Human Resources Information System Software
Notice
The City of La Vista is soliciting proposals for a full-service HRIS and SaaS software
solution, including payroll functions for approximately 175 employees. Details of the
specific sections and expectations are listed below. The City of La Vista will consider
only a secured cloud-based solution. Interested and qualified companies who have
demonstrated their ability, at comparable work, are invited to submit proposals.
General Information
La Vista is one of the fastest growing cities in the State of Nebraska with a population of
approximately 18,000. It is a relatively young progressive city situated southwest of the
Omaha Metropolitan Area. The City has a Mayor-Council form of government and
employs a professional City Administrator to serve as the chief administrative officer of
the City. La Vista has seven departments including Administration, Administrative
Services, Community Development, Library, Police, Public Works, and Recreation.
Background
La Vista has approximately 120 full-time employees working in 64 job classifications. The
City also has approximately 32 part-time employees in an additional 14 job classifications.
The pay system has been periodically updated with new classifications being added
and/or others being reclassified as necessary.
Scope of Work
The Human Resource Department of the City of La Vista “City” is soliciting proposals for
a cloud based Human Resources Information System (HRIS) that is a single integrated
solution that will support a set of preferences detailed below. The scope of the contract
expected to result from this RFP may include, but is not limited to, the following
services:
• Applicant Tracking
• Onboarding
• Core Human Resources Data
• Time and Attendance
• Payroll Processing
• Tax Preparation and Tax Filing Services (Prepared and filed on behalf of
the city)
• Benefits Administration
• ACA Compliance
• Leave / Absence Management
• Performance Management
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• Learning Management
• Compensation Management
• Succession Planning
• Document Cloud
• Organizational Charts
• Reporting and Analytics
• Cloud-based software solution with no on-premises resource, support, or
hosting requirements
Required Contents of Proposals
The purpose of the proposal process is to allow Providers the opportunity to
demonstrate and clearly articulate the qualifications, service level, costs for services,
competency and capacity of the firm seeking to perform Human Resource
Management. Proposals must include information of sufficient volume and clarity to
ensure the Provider’s methodology and final results will be regarded as expert,
impartial, legally defensible, and fair.
At a minimum, each proposal must include the following:
1. Transmittal Letter – Provide a transmittal letter signed by an authorized
representative of the firm.
2. Background & Qualifications – Provide a brief history of the firm, services
offered, type of organization and the names of principals.
3. Prior Experience – Provide details about the firm’s experience with Human
Resources Information Systems and Time Management.
4. Contact Information – Provide the organization’s web address, the physical
address, and the telephone number of the office out of which the services will
be rendered. Also include the contact information for the project manager.
5. Subcontractors – Provide information about any subcontractors that will work
on the project along with a description of services they will provide.
6. Statement of Methodology – Provide a statement describing the firm’s
understanding of the scope of work and the processes it intends to use to
complete the project.
7. Work Schedule – Provide a timeline for completing the project including the
tasks required in addition to the starting and completion dates of those tasks.
The city expects the implementation to be completed by October 1, 2024. It is
expected that the project will commence as soon as possible after a firm has
been selected.
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For more information, please visit the Publication URL Web page.
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Bid Due: 9/30/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.