CTE Desktop CPU and Monitors

Agency:	Guilford County Schools
State:	North Carolina
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Posted:	Apr 10, 2024
Due:	Apr 25, 2024
Solicitation No:	6648
Publication URL:	To access bid details, please log in.

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Direct all inquiries to:

Velicia Moore

gaddyv@gcsnc.com 336-370-3240

GUILFORD COUNTY SCHOOLS

Invitation for Bids

Purchasing Department

501 W. Washington Street

Greensboro, NC 27401

Invitation for Bids: 6648

Bid due date: April 25, 2024

Commodity: Desktop CPUs and Monitors

NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received at this office 501 W.

Washington St., Greensboro NC 27401, until 1:00 PM EDT on the day of opening for furnishing

and delivering the commodity as described herein. Bids submitted via facsimile (FAX) machine in

response to this Invitation for Bid will not be accepted.

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the

undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are

bid, at the prices set opposite each item within the time specified herein. By executing this bid, the

undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-

54), that none of its officers, directors, or owners of an unincorporated business entity has been

convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the

Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth

in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the

undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency. As required by G.S. 143-

48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract

awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC

General Statutes, including the requirement for each employer with more than 25 employees in North

Carolina to verify the work authorization of its employees through the federal E-Verify system.

Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late

bids will not be accepted.

BIDDER:

Ver: 10/04/17

FEDERAL ID OR SOCIAL SECURITY

NO.

STREET ADDRESS:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

P.O. BOX:

ZIP:

TELEPHONE

NUMBER:

FAX NUMBER:

TITLE

E-MAIL:

Offer valid for 120 days from date of bid opening, unless otherwise stated. After this time, any

withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

GCS would like to reserve the option to purchase additional units, if available at the quoted bid price,

for the upcoming 2024-2025 school year.

1.0 PURPOSE AND BACKGROUND

Guilford County Schools is seeking bids from qualified Vendors to provide Desktop CPUs and

monitors for the District’s CTE program.

2.0 GENERAL INFORMATION

This IFB is comprised of the base bid document, any attachments, and any addenda released before

contract award. All attachments and addenda released for this IFB in advance of any Contract award

are incorporated herein by reference. Bids shall be submitted in accordance with the terms and

conditions of this IFB and any addenda issued hereto.

TAXES

Guilford County Schools is NOT tax-exempt. Unless otherwise indicated, tax must be computed and

added to your bid. Any itemized shipping charges are also subject to tax. When invoiced, tax should

be invoiced as a separate line item.

MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)

The Board of Education awards public contracts without regard to race, religion, color, creed,

national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,

168A-3. GCS Board of Education promotes full and equal access to business opportunities with

Guilford County Schools. Minority businesses are encouraged to submit bids for this project. All

vendors shall have a fair and reasonable opportunity to participate in GCS business opportunities.

Ver: 05/31/18

INSURANCE

Certificate of Insurance

Each vendor shall furnish GCS a certificate of insurance showing that the required workmen's

compensation and public liability insurance are carried by the Contractor. The certificate of

insurance should show that it is issued to or at the request of the Guilford County Board of

Education, High Point, North Carolina. All insurance carriers shall be licensed to do business in

North Carolina or approved to issue insurance coverage by the Commission of Insurance of North

Carolina.

The certificate of insurance shall include substantially the following provision: The insurance policies

to which this certificate refers shall not be altered or canceled until after ten (10) days' written notice of

such cancellation or alteration has been sent by certified mail to the Guilford County Board of

Education, High Point, North Carolina.

Public Liability Insurance

The vendor shall maintain public liability insurance covering his liability for bodily injury and

property damage which may arise from his operations, contractual obligations, products and

completed operations, as well as operations performed by independent contractors, in not less

than the following amounts:

1.A combined single limit (CSL) of $1,000,000 each occurrence, or

2.A $1,000,000 limit for Bodily Injury Liability, and $1,000,000 limit for Property Damage

Liability.

An occurrence form of policy will be required, and the certificate of insurance submitted by the

Contractor must be personally signed by a resident licensed agent of each of the companies listed on

that form.

Worker's Compensation Insurance

The Contractor shall maintain during the life of his contract all such workmen's compensation

insurance as is or may be required by the laws of North Carolina.

Terms and Conditions

It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant

exhibits and attachments, and any other components made a part of this IFB, and comply with all

requirements and specifications herein. Vendors also are responsible for obtaining and complying

with all Addenda and other changes that may be issued relating to this IFB.

All bidders are hereby notified that they must have the proper license as required under the North

Carolina laws. The award of a contract under this solicitation may be paid with federal funding.

Funding is contingent upon compliance with all terms and conditions of funding award. All

prospective contractors shall comply with all applicable federal laws, regulations, executive orders,

FEMA requirements and the terms and conditions of the funding award. In addition, contractors

providing submittals shall be responsible for complying with state law and local ordinances.

This Contract will be funded in whole or in part with federal funding. As such, federal laws,

regulations, policies and related administrative practices apply to this Contract. The most recent of

such federal requirements, including any amendments made after the execution of this Contract

shall govern the Contract, unless the federal government determines otherwise.

Ver: 05/31/18

3.0 SPECIFIC INFORMATION

BID SUBMITTAL

Sealed bids, subject to the conditions made a part hereof and the receipt requirements described

below, shall be received at 501 W. Washington St., Greensboro, NC 27401, as described herein. It

is the responsibility of the bidder to have the bid in to the Guilford County Schools Purchasing Agent

by the specified time and date of opening. Bids shall be marked in the subject line of the email

IFB#6647.

REFERENCES

Guilford County Schools reserves the right to require upon request a list of references from other

school districts or similar service agencies for which the company has provided the services or

goods solicited in this IFB. GCS may contact these users to determine quality level. Such

information may be considered in the evaluation of the bid.

WARRANTY

The vendor warrants to the owner that all equipment furnished under these specifications will be

new, of good material and workmanship, and agrees to replace promptly any part or parts which by

reason of defective material or workmanship shall fail under normal use, free of negligence or

accident, for a minimum period of 48 months from date put in operation or manufacturer’s

warranty, whichever is more lucrative. Such replacement shall include all parts, labor, and

transportation cost to the location where equipment is down, free of any charge to the owner or his

representative.

If applicable, please be sure to describe your best warranty offering, any special training or special

benefits at no charge that may be available, and any unique benefits you may offer. Award may

be determined by best value analysis—not necessarily the lowest price received.

TRANSPORTATION CHARGES

Free on board (FOB) to designated sites in Guilford County, NC, with all transportation charges

prepaid and included in the bid price.

DELIVERY

All products are to be delivered to 241 Burgess Road, Greensboro, NC 27409. PLEASE PROVIDE

LEAD TIME ON DELIVERY.

4.0 AWARD AND BID EVALUATION

REVIEW AND AWARD

It is the intent of Guilford County Schools (GCS) to award this Invitation for Bids to the responsible

bidder(s) who best matches the needs of GCS. Guilford County Schools reserves the right to reject

any or all bids presented and to waive any informalities and irregularities. Award of this bid may be

in whole or in part as deemed to be in the best interest of GCS. All projects are awarded contingent

upon funding. No bid may be withdrawn after the scheduled closing time for the receipt of bids for a

period of 120 days.

Ver: 05/31/18

EVALUATION CRITERIA

All qualified bids will be evaluated, and award will be made based on consideration of the following

criteria; the lowest responsive, responsible bidder or best value analysis.

5.0 INVITATIONS FOR BID DOCUMENT

QTY DESCRIPTION

MFG. PART #

670 Lenovo Tiny-In-1 Desktop CPU 11T4S30X00

670 Lenovo Tiny-In-1 Desktop

Monitor

670 Windows Software

12NAGAR1US

5MS1B40616

670 4YR Warranty

5MS1N42456

ADDITIONAL UNIT

INFO (Lead PRICE

Time)

(EA)

TOTAL

PRICE

TOTAL EQUIPMENT BID PRICE

SHIPPING CHARGES

SUBTOTAL

6.75% SALES TAX

TOTAL COST

BIDS MUST BE SUBMITTED ON THIS FORM.

Ver: 05/31/18

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