RFP: Atkinson Elementary HVAC Replacement Phase #1 2nd Listing

Agency:	County of Henderson
State:	North Carolina
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 28, 2024
Due:	Apr 10, 2024
Publication URL:	To access bid details, please log in.

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Henderson County Capital Projects

100 North King Street, Suite 204

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Memorandum To: Interested Qualified Bidders

From:

Subject:

Bryan Rhodes

HC Capital Projects Construction Manager

Brian Cotton

HC Capital Projects Superintendent

Chad Dillon

Henderson County Public Schools Director of Facilities

Request for Proposals:

Atkinson Elementary HVAC Changeout Phase 1

Date:

March 27, 2024

Proposals are due:

Location of Work:

Wednesday, April 10, 2024 @ 3:00pm

Henderson County Government Offices

Attention: Bryan Rhodes

100 North King Street, 2nd Floor, Suite 204

Hendersonville, NC 28792

Atkinson Elementary School

2510 Old Kanuga Rd.

Hendersonville, NC 28739

Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County

Government Offices, 100 North King Street, Suite 204, Hendersonville, North Carolina 28792 until

3:00pm April 10, 2024. It is the sole responsibility of the vendor that it’s bid reaches

Henderson County by the designated date and time indicated above.

Scope of Work:

o Replacement of Current P-Tac style HVAC units with units and materials per engineered

drawings attached.

o Existing HVAC equipment is to stay in service until the new units are fully functional.

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Henderson County Capital Projects

100 North King Street, Suite 204

Hendersonville, North Carolina 28792

___________________________________________________________________________________

o New HVAC units to be installed in the corridor section per engineered drawings

attached.

o Factory commission and Start-up of the units is mandatory.

o Factory inspection and Handover inspection with written documentation form the

factory and all start up documentation is required for final payment on this project.

o Upon completion of the new HVAC systems in each classroom, existing HVAC units must

have hot water lines capped. The caps must be soldered or pro-pressed. Any other

means of isolation will not be accepted.

o The wiring to each unit needs to be terminated in the nearest junction box and all

existing conduit and wiring to be removed by the contractor.

o The recovered units are to be removed and stored on site for Henderson County Public

Schools.

o All recovered R-22 refrigerant will be returned to Henderson County Public Schools.

HCPS Maintenance Department will provide the needed recovery tanks for the

recovered refrigerant.

o Upon removal of the existing HVAC units, wall openings must be secured immediately.

Temporary covers must be watertight and rodent proof upon leaving the site.

Temporary covers must be secured from inside the of the building.

o The base bid for permanent wall enclosures will be: 8-inch block laid in opening,

waterproofed, finished and painted to match the existing finish. Additional approved

method will be add alternate #5.

o Interior finish of block to be flush with existing wall and painted to match the existing.

o Substantial completion date of this project is ____________________________________

o Liquidated damages of $1000 per day will be applied, per day past the date of

substantial completion. Liquidated damages will be determined upon contractor

performance and shall not be applied to any delays due to procurement of needed units

or materials for this project.

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Henderson County Capital Projects

100 North King Street, Suite 204

Hendersonville, North Carolina 28792

___________________________________________________________________________________

GENERAL:

Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials,

traffic control, supervision, disposal fees, permits and inspections for the replacement of Atkinson

Elementary HVAC changeout Phase 1. This work is to take place in coordination with Henderson

County Public School Systems schedule. This may require work to be done in the evenings and

weekends. All work that must take place in classrooms must be scheduled for after school or

on weekends. End of Grade testing schedules will be provided to the awarded contractor. Contractor

is to meet or exceed all requirements and specifications outlined in the RFP and Pre-bid.

Job Specifics:

Atkinson Elementary HVAC Changeout Phase 1 is to be bid by a North Carolina General

Contractor.

Sub list and Schedule is to be included in bid package.

Atkinson Elementary School is a fully operating school site. All work that needs to be done in a

classroom space will have to be done after hours or on weekends.

Bi-Weekly reports from contractor required.

o The existing roof that will be utilized in base bid has a manufacture warranty through Carolina

Mountain Roofing. All penetrations on this portion of roof must be done by Carolina Mountain

Roofing at Contractors Cost.

o The existing roof that will be utilized in Add Alternate 1,2, and 3 has a manufacture warranty

through Benton Roofing. All penetrations on this portion of roof must be done by Benton

Roofing at Contractors Cost.

Site Conditions:

o Awarded Contractor is mandated to provide, a Superintendent onsite, for the duration of time,

while work it being performed.

o All Subs will be Tier 1 with a state issued ID. Everyone working on this project will be required

to sign in daily at the front office and receive a visitor badge. This is part of our school safety

imitative and is not negotiable.

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Henderson County Capital Projects

100 North King Street, Suite 204

Hendersonville, North Carolina 28792

___________________________________________________________________________________

o If there is any risk of debris falling during the cutting of the roofing or removal of roofing for

curbing, the Contractor will be required to build a temporary roof type structure over the

equipment to protect it. This will be at the Contractor’s expense.

o The building will be occupied. Contractors and sub-contractors are limited to the work areas

associated with work being done.

o Contractor will not be allowed to work on Graduation Day. The date of Graduation will be

provided to the Contractor well in advance for scheduling.

o A 120 volt/ 20 amp/ single phase circuit will be provided by the owner for power tools. Any

electrical needs beyond this are the responsibility of the Contractor.

o Cranes, lifts, hoists and temporary storage pods for supplies may be parked at a designated area

of the parking lot. HCPS will not be responsible for the security of this equipment or stored items.

o If the Contractor requires a dumpster, this will be the responsibility of the Contractor. The

contractor will not be allowed to use HCPS dumpsters. Space for a contractor provided dumpster

will be provided at a designated area to be discussed during the Pre-bid.

o Sanitary facilities will not be available at the job site. The contractor will not be allowed to use

restrooms inside the buildings. The Contractor shall be responsible for the provision and

maintenance of portable toilets. A convenient location will be provided at a designated area to

be discussed during the Pre-bid.

o Smoking is not permitted on the job site or the HCPS campus.

o Contractor is required to ensure all workers are wearing proper P.P.E. (Hard hat, safety

o glasses, gloves, Hi-vis clothing etc.) during construction and following all required OSHA

o guidelines.

o Any damage to walkways, pads, patios, and foliage will be the responsibility of the Contractor

o to repair or replace at his expense.

o All utility interruptions are to be scheduled with the owner. This includes times which the fire

notification may need to be taken offline for work.

o Communication with students is not permitted. Shirts are required at all times

o Weapons are prohibited on school property. It is the policy of Henderson County Public

Schools that the campus shall be free of unauthorized weapons. No Contractor, subcontractor

or employee, while on campus, shall carry or encourage another person to carry, whether

openly or concealed an unauthorized weapon as defined by G.S 14-284.1.

Project will be awarded based on total Base Bid

TOTAL BASE BID

$_____________________

Base Bid as specified in Engineered drawings.

Page 4 of 6

Henderson County Capital Projects

100 North King Street, Suite 204

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Add Alternate #1- VRF system as specified in the attached drawings. ( 3 classrooms, hallway corridor,

and work room.)

Add Alternate 1$_________________________

Add Alternate #2- VRF system as specified in the attached drawings. (4 Classrooms and hallway

corridor.)

Add Alternate 2 $___________________________

Add Alternate #3- Library Space, office, and book room.

Add Alternate #3 $___________________________

Add Alternate #4- New Panels and breakers in the Central Electrical Room.

Add Alternate #4 $__________________________

Add/Deduct Alternate #5- Alternate to permanent enclosure to the holes left by the units.

Specifications- Framed 2x6 on 16” centers minimum, R-38 insulation, at least 7/16” weatherproof

plywood with a minimum of a ½” backer board with stucco to match the existing outside finish.

Interior- Void must be flush with existing block wall. Painted to match and cased with ¼ lumber painted

to match as well.

Add/Deduct Alternate #5 _____________________________

The following information must be included in the proposal:

1. All applicable licensure with North Carolina.

2. General Workday Schedule for “all anticipated workday start and completions” or stoppage.

3. Warranty on all above work

4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the

County’s approval, Henderson County Public Schools approval and having signature lines for

signatures by both agencies.

5. Include a copy of COI and W-9 form.

6. Proposals should include a lump sum price for the base bid work with separate pricing for

each alternate listed.

7. All bids of $300,000 or more, are required to provide 100% Payment Performance Bonds for

the base bid and included alternates.

8. All Bids of $500,000 or more, include Bid Security in an amount equal but not less that five

percent (5%) of the gross amount of the base bid and included alternates.

9. Include all applicable taxes in your proposal. Henderson County is not tax exempt.

ACCEPTANCE OF WORK

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Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Atkinson Elementary HVAC Replacement Phase #1 2nd Listing	Wed 4/10/24	Open - accepting bids and proposals	rfp_atkinson_elem._hvac_chageout_phase_1_2nd_listing.pdf 2-21-24_atkinson_hvac_phase_1_signed_pme.pdf mb_participation_forms_7-22-2010.pdf	View Details

RFP: Atkinson Elementary HVAC Replacement Phase #1 2nd Listing

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