24-035 - Public Wi-Fi & Hot Spot Services

Agency:	City of Pawtucket
State:	Rhode Island
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment D - Automatic Data Processing and Telecommunication Services
Posted:	Mar 25, 2024
Due:	Apr 11, 2024
Solicitation No:	24-035
Publication URL:	To access bid details, please log in.

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CITY OF PAWTUCKET

REQUEST FOR PROPOSALS

24-035 – Wi-Fi & Hot Spot Services

(Rebid of Project 24-006 - Public Wi-Fi Network Services)

Contents:

1.0 Bid/Solicitation Information

2.0 Instructions and Notifications to Bidders

3.0 Overview

4.0 Scope of Work

5.0 Insurance

6.0 Acknowledgement of Risk and Hold Harmless Agreement

7.0 Additional Insurance Requirements

8.0 Proposal Content and Organization

9.0 Evaluation Criteria

10.0 Miscellaneous

11.0 Bid Form

Appendix A

Anti-Kickback Acknowledgement

Appendix B

City of Pawtucket Purchasing Rules and Regulations and

Terms and Conditions of Purchase

Appendix C

Federal Contract and Purchasing Requirements

1.0 - Bid/Solicitation Information

Schedule

Pre-Bid/Proposal Conference:  No  Yes

Requests for Further Information deadline:

April 1, 2024 at 3:00 PM

Requests for information or clarification must be made electronically to the attention of:

Peter Wingate- Purchasing Agent

E-mail: pwingate@pawtucketri.com

Please reference the RFP / LOI number on all correspondence. Answers to questions

received, if any, will be posted on the internet as an addendum to this bid solicitation.

RFP Submission Deadline:

April 11, 2024 at 12:00 PM

Late submittals will not be considered.

Proposals must be mailed or hand-delivered in a sealed envelope marked with the

RFP/Bid # and Project Name to:

Pawtucket City Hall - Purchasing Office

137 Roosevelt Avenue

Pawtucket, RI 02860

Sealed bids will be opened on April 11, 2024 at 4:00 PM at a Purchasing Board Meeting

in the City Council Chambers or Conference Room located on the 3rd floor of the City

Hall.

Bonds/Surety Required

Surety Bond:  No  Yes

(Only if marked “yes”) Bidder is required to provide a bid surety in the form of a bid bond

or certified check payable to the City of Pawtucket in an amount not less than five

percent (5%) of the bid price.

Fidelity Bond:  No  Yes

Performance Bond:  No  Yes

The successful bidder will be required to furnish all insurance documentation as outlined

in the attached Purchasing Rules & Regulations and General Terms & Conditions of

Purchase.

Miscellaneous

The bid process and resulting contract are subject to the Rules and Regulations and

General Terms and Conditions of Purchase. Submission of a bid in response to this

solicitation is acknowledgement and acceptance of these Rules and Regulations and

General Terms and Conditions of Purchase.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or

reject any or all bids, and to act in its best interest including, but not limited to, directly

negotiating with any vendor who submits a proposal in response to this RFP and to

award a contract based upon the results of those negotiations alone. Proposals found

to be technically or substantially non-responsive at any point in the evaluation process

will be rejected and not considered further. The City of Pawtucket may, at its sole

option, elect to require presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders

• It is the vendor's responsibility to examine all specifications and conditions

thoroughly, and comply fully with specifications and all attached terms and

conditions. Vendors must comply with all Federal, State, and City laws,

ordinances and regulations, and meet any and all registration requirements

where required for contractors as set forth by the State of Rhode Island. Failure

to make a complete submission as described herein may result in a rejection of

the proposal.

• All costs associated with developing or submitting a proposal in response to this

Request, or to provide oral or written clarification of its content shall be borne by

the bidder. The City of Pawtucket assumes no responsibility for these costs.

• A submittal may be withdrawn by written request to the Purchasing Agent by the

proposer prior to the stated RFP deadline.

• Prior to the proposal deadline established for this RFP, changes may be made to

a proposal already received by the City if that vendor makes a request to the

Purchasing Agent, in writing, to do so. No changes to a proposal shall be made

after the RFP deadline.

• Proposals are considered to be irrevocable for a period of not less than ninety

(90) days following the opening date, and may not be withdrawn, except with the

express written permission of the Purchasing Agent. Should any vendor object

to this condition, the vendor must provide objection through a question and/or

complaint to the Purchasing Agent prior to the proposal deadline.

• All pricing submitted will be considered to be firm and fixed unless otherwise

indicated herein.

• The vendor has full responsibility to ensure that the proposal arrives at the

Purchasing Division Office prior to the deadline set out herein. The City assumes

no responsibility for delays caused by the U.S. Postal Service or any other

delivery service. Postmarking by the due date will not substitute for actual receipt

of response by the due date. Proposals arriving after the deadline may be

returned, unopened, to the vendor, or may simply be declared non-responsive

and not subject to evaluation, at the sole discretion of the Purchasing Agent. For

the purposes of this requirement, the official time and date shall be that of

the time clock in the City of Pawtucket’s Purchasing Office.

• It is intended that an award pursuant to this Request will be made to a prime

contractor, who will assume responsibility for all aspects of the work. Joint

venture and cooperative proposals will not be considered, but subcontracts are

permitted, provided that their use is clearly indicated in the bidder's proposal, and

the subcontractor(s) proposed to be used are identified in the proposal.

• Bidders are advised that all materials submitted to the City of Pawtucket for

consideration in response to this Request for Proposals shall be considered to be

public records as defined in Title 38 Chapter 2 of the Rhode Island General

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24-035 - Public Wi-Fi & Hot Spot Services

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