RFP 24-03 Charlotte Trolley Car w/Optional W2 Trolley Car Rehabilitation

Agency:	Memphis Area Transit Authority (MATA)
State:	Tennessee
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Posted:	Mar 1, 2024
Due:	May 1, 2024
Solicitation No:	RFP 24-03
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

SUBJECT:

DATE:

PROPOSAL NO.:

PROPOSAL DUE:

CHARLOTTE TROLLEY CAR W/ OPTIONAL W2 TROLLEY CAR

REHABILITATION

Friday, March 1, 2024

24-03

MAY 1, 2024

TIME:

11:00 a.m. C.T.

The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above in

accordance with the specifications enclosed herewith.

Proposals MUST be received at MATA by the date and time set forth above.

Sincerely,

Ashley Best

Sr. Contract Administrator

Memphis Area Transit Authority ● 1370 Levee Rd. ● Memphis, TN 38108-1011 ● (901) 722-7100

WWW.MATATRANSIT.COM

COMMON PROBLEMS WITH RFP SUBMITTAL

◼ Missing or unsigned copies of certain forms and certifications. The following must be

included in the RFP:

•

Addenda Acknowledgement Form

•

Affidavit of Non-Collusion (Exhibit I)

•

Buy America (Exhibit II)

•

Federal Tax Liability And Recent Felony Conviction

•

Certification of Primary Participation Regarding Debarment, Suspension,

and Other Responsibility Matters (Exhibit III)

•

Certification of Lower-Tier Participants (Subcontractors), Debarment,

Suspension, Ineligibility and Voluntary Exclusion (Exhibit III)

•

Certification of Restrictions on Lobbying (Exhibit IV)

•

Certification of Utilization of Disadvantaged Business Enterprises

•

National Defense Authorization Act Telecommunications

•

Letter Of Intent To Perform As A DBE Contractor Or Subcontractor

•

Schedule of DBE Participation

•

Explanation of "No Response"

◼ Incomplete or outdated information on client references and/or sufficient number of

references provided.

◼ Failure to include adequate documentation about the role of subcontractors in the

project.

◼ Submittal of too few copies. The RFP specifies the number of originals and number of

copies of the RFP to be provided.

◼ Failure to properly label the RFP package with RFP label.

◼ RFP received late. All RFPs must be in MATA's possession by the deadline shown in the

RFP. All RFPs received after the deadline will be returned unopened.

TABLE OF CONTENTS

PART I INSTRUCTION TO PROPOSER

1.0

GENERAL ......................................................................................................................................1

2.0

PROPOSAL REQUIREMENTS ........................................................................................................2

3.0

PROPOSAL FORMAT ....................................................................................................................3

4.0

PROPOSAL PROCEDURES .............................................................................................................4

5.0

PROPOSAL EVALUATION/ BASIS FOR AWARD ............................................................................5

6.0

PROTESTS .....................................................................................................................................5

7.0

PERFORMANCE BOND .................................................................................................................6

8.0

PRE-AWARD AUDIT COMPLIANCE...............................................................................................6

9.0

POST-DELIVERY AUDIT COMPLIANCE ..........................................................................................6

10.0

DELIVERY OF VEHICLES ................................................................................................................7

11.0

PRE-AWARD SURVEY PROCEDURES ............................................................................................7

12.0

CONFLICTING STATEMENTS.........................................................................................................7

13.0

TROLLEY TESTING.........................................................................................................................7

14.0

PROGRAM MANAGEMENT..........................................................................................................8

15.0

DISADVANTAGED BUSINESS ENTERPRISE (DBE) .........................................................................8

PART II TECHNICAL SPECIFICATIONS

PART III REQUIRED FORMS AND CERTIFICATIONS

ADDENDA ACKNOWLEDGEMENT FORM

EXHIBIT I AFFIDAVIT OF NON-COLLUSION

EXHIBIT II BUY AMERICA CERTIFICATE

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION

EXHIBIT III CERTIFICATION OF PRIMARY PARTICIPANT (PRIME CONTRACTOR) REGARDING DEBARMENT,

SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

EXHIBIT III CERTIFICATION OF LOWER-TIER PARTICIPANTS (SUBCONTRACTORS)DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION

EXHIBIT IV CERTIFICATION OF RESTRICTIONS ON LOBBYING

CERTIFICATION OF UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES

NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS

LETTER OF INTENT TO PERFORM AS A DBE CONTRACTOR OR SUBCONTRACTOR

SCHEDULE OF DBE PARTICIPATION

NO RESPONSE

EXHIBIT V PERFORMANCE BOND

EXHIBIT VII FEDERAL TRANSIT ADMINISTRATION AND PROCUREMENT POLICIES & REQUIREMENTS

EXHIBIT VII SAFETY CERTIFICATION

EXHIBIT IX CERTIFICATION OF FMVSS INAPPLICABILITY

PRICE PROPOSAL FORM

PART IV UTILIZATION OF DISADVANTAGED BUSINESS ENTERPRISES

TABLE OF CONTENTS - 1

PART V GENERAL CONTRACT PROVISIONS

PART VI TENESSEE STATE CONTRACT CLAUSES

PART VII ACCEPTANCE TESTS

TABLE OF CONTENTS - 2

MEMPHIS AREA TRANSIT AUTHORITY

LEGAL NOTICE TO PROPOSERS

Proposals will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,

40 S. Main Street, Suite 1200, Memphis, TN, 38103, until 11:00 a.m. local time, on Wednesday,

May 1, 2024, for furnishing the following:

CHARLOTTE TROLLEY CAR W/ OPTIONAL W2 TROLLEY CAR REHABILITATION

A pre-proposal conference call will take place on Monday, March 11, 2024, at 10:00 A.M at MATA’s

Trolley location 547 N. Main St. 38105. While attendance is not mandatory, it is strongly suggested.

To attend the meeting via Microsoft Teams, Meeting ID: 262 799 433 473, Passcode: a2ViRP Or call

in (audio only) +1 901-614-1074, 66600101# United States, Memphis; Phone Conference ID:

666 001 01#.

Proposers must submit their proposal with the enclosed label attached to the envelope.

MATA hereby notifies all proposers that in regard to any contract entered into pursuant to this

advertisement, minority business enterprises will be afforded full opportunity to submit proposals in

response to this advertisement and will not be discriminated against on the grounds of race, color, sex,

religion, political affiliation or national origin in consideration of an award.

Any name appearing on the Comptroller General’s list of ineligible contractors is not an eligible

proposer. The contractor will be required to comply with all applicable Equal Employment Laws and

Regulations.

Further information and proposal requirements may be obtained by contacting Ashley Best,

Contract Administrator at (901) 722-7182 or via email: abest@matatransit.com.

Award of the contract will be made on the basis of the Lowest Responsive and Responsible proposer

as selected by the Authority, provided it is in their best interest to do so.

MATA reserves the right to reject any and all proposals, and to waive any informality in proposing.

March 1, 2024 & April 23-24, 2024

Bacarra Mauldin

Interim Chief Executive Officer

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RFP 24-03 Charlotte Trolley Car w/Optional W2 Trolley Car Rehabilitation

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