Prospective Unit Inspection Services

Agency:	Houston City Housing Authority
State:	Texas
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Posted:	Apr 18, 2024
Due:	May 3, 2024
Solicitation No:	RFP 24-15
Publication URL:	To access bid details, please log in.

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2640 Fountain View Drive, Houston Texas 77057 | 713.260.0600 | David A. Northern, Sr., President & CEO

REQUEST FOR PROPOSAL (RFP)

(RFP) 24-15

The Houston Housing Authority (“HHA”), has issued this solicitation with the intent to establish a contract with

a qualified firm and/or independent contractor to perform prospective unit inspection services in accordance

with the requirements specified herein.

Interested parties who wish to respond to this solicitation must submit the required documents to the below

individual by 2:00 P.M. Central Daylight Time (CDT) May 2, 2024 to:

Houston Housing Authority (HHA)

Procurement Department

Attn: Austin Ng

Re: RFP 24-15 Prospective Unit Inspection Services

DO NOT OPEN

2640 Fountain View Drive, Houston, Texas 77057

The face of the sealed envelope/package must contain the above information, and once it is in the possession of HHA,

their contents will not be publicly opened or revealed until after a contract is awarded.

Interested parties are highly encouraged, to check HHA’s website prior to the submission of their sealed response to

ensure they are aware of any Amendment(s) that may affect this solicitation. They should also send an e-mail

acknowledgement to Purchasing@housingforhouston.com, that they have downloaded this solicitation from HHA’s

website. Doing so, will allow HHA to notify interested parties of any Amendments that may affect this solicitation.

Late submissions will be handled in accordance with Section 6 of HUD Form: Instructions to Offerors Non-

Construction HUD Form 5369-B.

Questions regarding this solicitation must be sent via e-mail to Purchasing@housingforhouston.com with “RFP 24-15” in

the subject line by the date and time listed in Section 4.0 of this solicitation. Any changes to the requirements specified herein

will be done via an Amendment.

____4_/_2_/2_0_2_4____

Date

__________________________________

Austin Ng

Senior Procurement Specialist

Houston Housing Authority (HHA)

A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-

0574 or 504ADA@housingforhouston.com

RFP 24-15

Page 1 of 13

TABLE OF CONTENTS

SUBJECT

SECTION

PAGE

I. ORGANIZATION OVERIEW

PROFILE OF HHA

1.0

II. SPECIAL TERMS AND CONDITIONS

INTENT

PERIOD OF PERFORMANCE

PROCUREMENT SCHEDULE

SCOPE OF WORK

SELECTION CRITERIA

SUBMITTALS

2.0

3.0

4.0

5.0

6.0

7.0

III. GENERAL TERMS AND CONDITIONS

AMENDMENTS

AVAILABILITY OF RECORDS

BASIS FOR AWARD

CANCELLING THE SOLICITATION

8.0

9.0

10.0

11.0

CONFIDENTIALITY OF SUBMITTALS

12.0

ETHICAL BEHAVIOR

13.0

FEDERAL REGULATIONS WITH REGARD TO

NONDISCRIMINATION AND EQUAL

14.0

OPPORTUNITY

INFORMALITIES

15.0

INSURANCE

16.0

MINORITY WOMEN BUSINESS ENTERPRISE

17.0

(M/WBE) PARTICIPATION

MISTAKES IN BIDS

18.0

PAYMENT TERMS

19.0

PERMITS

20.0

PROJECT MANAGER

21.0

QUESTIONS

22.0

REMOVAL OF EMPLOYEES

23.0

RESERVATION OF RIGHTS

24.0

RULES, REGULATIONS AND LICENSING

25.0

REQUIREMENTS

STANDARDS OF CONDUCT

26.0

SUBCONTRACTING

27.0

TAXES

28.0

TRAVEL AND REIMBURSEMENTS

29.0

VALIDITY OF RESPONSES

30.0

SUPPLEMENTS

31.0

RFP 24-15

Page 2 of 13

I. ORGANIZATION OVERVIEW

1.0 PROFILE OF THE HOUSTON HOUSING AUTHORITY

1.1 HHA is currently governed by the Housing Authorities Law, codified in the Texas Local

Government Code. It is a unit of government and its functions are essential governmental

functions. It operates and manages its housing developments to provide decent, safe, sanitary and

affordable housing to low-income families, the elderly, and the disabled, and implements various

programs designed and funded by the U.S. Department of Housing and Urban Development

(HUD). HHA is a Public Housing Agency.

1.2 The property of HHA is used for essential public and governmental purposes, and its property are

exempt from all taxes, including sales tax on all its purchases of supplies and services.

1.3 HHA enters into and executes contracts and other instruments that are necessary and convenient

to the exercise of its powers.

1.4 HHA maintains contractual arrangements with HUD to manage and operate its Low Rent Public

Housing program and administers the Section 8 Housing Assistance Payments programs. HHA’s

programs are federally funded, and its revenues are received from federal funds, administrative

fees, development grants and rental income.

1.1 HHA provides affordable homes and services to more than 60,000 low-income Houstonians,

including over 17,000 families housed through the Housing Choice Voucher Program, 4,200 living

in 19 public housing and tax credit developments, and an additional 716 in project-based voucher

developments around the city.

END OF SECTION I

RFP 24-15

Page 3 of 13

II. SPECIAL TERMS AND CONDITIONS

2.0 INTENT

2.1 The Houston Housing Authority (HHA) is seeking proposals from qualified firms and/or

independent contractors to assist HHA in inspecting prospective units under Housing Assistance

Payments (HAP) contracts for the Housing Choice Voucher Program (HCVP). The selected

submissions will conduct HQS/NSPIRE inspections for HHA owned properties as well as rent

reasonableness determinations.

3.0 PERIOD OF PERFORMANCE

3.1 Any contract issued as a result of this solicitation may have an initial Period of Performance of three

(3) years, with HHA having the option to extend the contract two (2) additional years, in one (1) year

increments.

4.0 PROCUREMENT SCHEDULE

4.1 The following is the anticipated procurement schedule for this solicitation:

EVENT

DATE

Date Solicitation Advertised

Deadline for the submittal of written questions

to Purchasing@housingforhouston.com

April 2, 2024

2PM CDT, April 16, 2024

Deadline HHA will post answers to written questions

to Houston Housing Authority

Deadline for the receipt of sealed responses

4PM CDT, April 18, 2024

2PM CDT, May 2, 2024

Note: Interested parties are responsible for monitoring HHA’s website to stay informed of any

Amendments that may affect this solicitation.

5.0 SCOPE OF WORK (SOW)

5.1 All services shall be provided per Exhibit (A) Scope of Work (SOW) attached herein this

solicitation.

6.0 SELECTION CRITERIA

6.1 Interested parties that submit the required information by the specified due date and time will have

their responses evaluated by an HHA Evaluation Committee, who will utilize the Evaluation

Criteria in Exhibit B to evaluate and score the responses.

RFP 24-15

Page 4 of 13

6.2 HHA reserves the right to make multiple awards(s), reject responses at its discretion, request

additional information from proposers, select the successful proposers(s) at its sole discretion, and

conduct negotiations to establish a contract that is advantageous and beneficial to HHA.

7.0 SUBMITTALS

7.1 All responses must conform to the requirements specified herein. Non-conforming

responses to will be considered non-responsive by HHA and no further consideration to

the response will be given.

7.1.1 HHA is not responsible for any costs that may be incurred in the development and submittal

of any responses to this solicitation.

7.1.2 All submissions, will become a part of HHA's official files, and HHA is not obligated to

return them when they are in the possession of HHA.

7.2 All responses must conform with the following submittal preparation.

7.2.1 Download the entire and completed response documents on a unlocked flash drive. The

company’s name or initials should be placed/etched/marked on the flash drive.

7.2.2 Verify the accuracy and the contents of the flash drive and response to the solicitation prior

to submitting to HHA.

7.2.3 Both the flash drive and completed response to the solicitation must be submitted in a

Sealed Package/Envelope/Box and/or Courier Package to HHA by the specified due

date and time.

7.2.4 HHA does not accept digital or faxed submittal of the responses for this solicitation.

Submittal may at the respondent’s discretion be hand delivered, mailed, and/or courier

delivered by the specified due date and time.

7.3 “HHA” will accept one (1) original version in a three-ring binder of the responses which may

be hand delivered, courier delivered or mailed to the location specified on page 1. Each response

must be tabbed, numerically sequenced, and contain the following:

7.3.1 Cover Letter (CL)

7.3.1.1

The CL must be on company letterhead, the company’s EIN or TIN, siged by

an authorized official of the company with their title, phone number, and e-mail

address.

7.3.1.2 The CL should aknowledge the receipt and review of this solicitation, and the

any Amendment(s) issued by HHA.

7.3.1.3 Submit a copy of the company’s W-9 (Request for Taxpayer

Identification Number and Certification).

7.3.2 Agency’s History and Capability

7.3.2.1 Provide the EIN and a brief description of your organizational history and the

capability to fulfill the requirements as stated herein.

RFP 24-15

Page 5 of 13

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Solicitation Number	title	Solicitation Documents	Deadline to Submit Questions	Deadline To Submit Responses	Solicitation Status
RFP 24-15	Prospective Unit Inspection Services	Amendment 1	04/16/24 4:00 pm	05/03/24 2:00 pm	Open

Prospective Unit Inspection Services

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