24-29-KB JOB ORDER CONTRACTING SERVICES FOR GENERAL CONSTRUCTION, ELECTRICAL, PLUMBING,...

Agency:	County of Spotsylvania
State:	Virginia
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 17, 2024
Due:	Apr 24, 2024
Solicitation No:	24-29-KB
Publication URL:	To access bid details, please log in.

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Addendum #3

Spotsylvania County

RFP 24-29-KB

Job Order Contracting for

General Construction, Electrical, Plumbing & HVAC

April 17, 2024

Addendum #3 to Request for Proposals (RFP) No. 24-29-KB is issued in accordance with the RFP

Terms & Conditions and is intended to provide additional information and clarification to

Respondents.

Addendum #3 consists of one (1) item which is listed below, attached hereto and made a part

hereof to RFP No. 24-29-KB.

ITEM 1 – Q&A

1. We are unable to print the CTC because it is password protected. Can you provide the

password?

ANSWER: The Construction Task Catalog® is password protected and cannot be

downloaded or printed. The successful Contractors will be provided an unlocked version

they can download.

2. Is there a way to adjust CTC values post bid if they are determined to be significantly

lower than market rates or there are errors like missing units for the values presented?

ANSWER: The CTC will be adjusted at the time of contract renewals.

3. Two tiers are listed in the RFP – can you bid one or the other or bid both?

ANSWER: All Offerors must complete BOTH parts (Part 1 – Corporate Profile

Submission and Part 2 Trade Specific Submission) as their complete proposal

submission. If Proposal applies to more than one trade or contract type, Offeror must

submit a separate Part 2 for each trade being proposed.

4. The checklist within the RFP provides labeling instruction for the included items that

suggests they are to be saved as individual items. Does the County prefer items on the

electronic copy be saved individually or as one proposal document (or even a Part One

document and a Part Two document)?

ANSWER: The County has no preference, either is fine.

5. Please confirm that prevailing wage scales are only required to be paid on federally

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funded work.

ANSWER: The County has not adopted an ordinance for prevailing wage work

performed on public works contracts.

6. There doesn’t appear to be separate coefficients for projects requiring Davis-Bacon

wages. How will contractors be compensated for the extra cost of paying Davis-Bacon

wages on federally funded work?

ANSWER: Please see Item 1, Number 6 of this Addendum.

7. Section 4.2.8 on page 26 of the General Conditions states that “The Superintendent

employed by Contractor shall have been continuously employed by Contractor for a

minimum of five (5) years as the primary superintendent on projects of similar size and

complexity as the Work.” Would the County be willing to accept a Superintendent with

at least ten years construction experience who has at least two continuous years at the

Contractor’s firm as long as those two years include primary superintendence on JOC

projects of similar size and complexity as the Work?

ANSWER: Yes, ten years of construction experience and two years with the current firm

would be sufficient.

8. Article 4.28 of the general conditions states that our superintendent needs to have been

employed by us for the last five years. Can we use a superintendent employed by another

firm for some proportion of that 5-year period if his work experience and qualifications

are appropriate?

ANSWR: Yes, as long as he/she has at least two years with the current firm and five

years total experience.

9. Article 7.8 indicates that considerable general contractor costs including “incidental

design” and “subcontractor costs” will not be compensable in the event that a job order

contract is partially or completely canceled after scope development. This represents a

significant liability to the Contractor. Can you advise how we are supposed to anticipate

the potential liability for design services that you do not pay us for if the job order is

canceled?

ANSWER: The County cannot advise Contractors on how to manage liability.

10. Can you clarify the extent of design services expected of the contractor? If drawings are

required we assume that they will be provided by the owner’s design professionals and

the extent of “incidental design services” is delegated design specific to a RFP and shop

drawings. Confirmation would be most appreciated.

ANSWER: The County will follow the limitations for professional architectural or

engineering services set forth in the Virginia Public Procurement Act (VPPA) § 2.2-

4303.2.E.

11. Based on Article 4.95 of the General Conditions, the owner may require the Contractor to

work overtime and not compensate the Contractor for “jobsite or home office overhead

supervision costs, commissions, profit or other costs and expenses shall be payable in

connection therewith.” Can you clarify why the general conditions say this, but an

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adjustment factor for overtime work will be used? If the owner requires the Contractor to

work weekends, we will need to pay our superintendent to work the weekends and thus

need to be compensated for this direct cost and the overhead burden associated.

ANSWER: The appropriate coefficient will be used based on what is identified in the

scope.

12. Please confirm offerors are not to include a bid bond or payment and performance bonds

with their proposal submission, and such bonds are to be done on a task order by task

order basis.

ANSWER: Bonds are not to be included with proposal submissions.

13. Can you confirm that part of scope development will be agreement on what sort of

general contractor staff will be required including project managers, superintendents,

laborers, etc. and items such as temporary trailers, toilets, etc?

ANSWER: these items are considered overhead as discussed in the pre-proposal

conference, refer to using the CTC for what is included/not included.

14. Please confirm that part of the project cost will be the project management time required

for scope development.

ANSWER: these items are considered overhead as discussed in the pre-proposal

conference, refer to using the CTC for what is included/not included.

15. For determination of project cost, can you confirm that project managers and all other

general requirement costs will be considered as unit cost calculations and not overhead

included in the cost adjustment factor?

ANSWER: these items are considered overhead as discussed in the pre-proposal

conference, refer to using the CTC for what is included/not included.

16. For calculating job durations for general requirement calculation what is the procedure

that will be used? Will the GC’s or MEP’s provide a CPM schedule informing the

general conditions cots?

ANSWER: The Job Order Completion Time will be discussed and agreed during the

development of the Job Order. The Contractor will provide a construction schedule with

the Job Order Proposal showing the completion of the Detailed Scope of Work within the

Job Order Completion Time. Those durations shall be used to calculate necessary

quantities of any general condition tasks.

17. Given that we have no way to anticipate when an RFP and the job will occur can you

advise whether there is a projected schedule of RFP’s or explain how the County will

manage General Contractor availability?

ANSWER: Projects will be assigned based on need, and to balance work load, volume,

and spend, but is subject to contractor performance.

18. Can you outline the extent of survey work? There are line items for boundary surveys and

topographic surveys, but there are not units and the values are low so we cannot evaluate

whether the values are reasonable.

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ANSWER: A Contractor may accomplish survey work either through a Survey Task

item (UOM listed) or through a Wage Rate Line item (Rate/hr listed).

Attachments –

Attachment A – Using the Construction Task Catalog

Respondents shall acknowledge receipt of this Addendum with proposal submission.

Katie Baird

Senior Procurement Officer

April 17, 2024

Date

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

24-29-KB JOB ORDER CONTRACTING SERVICES FOR GENERAL CONSTRUCTION, ELECTRICAL, PLUMBING, & HVAC Addendum 3

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