ON CALL TRAFFIC CONTROL SUPPORT SERVICES (RFQ-24-A)

Agency:	San Joaquin County
State:	California
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Posted:	Mar 28, 2024
Due:	Apr 5, 2024
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUALIFICATIONS

For

“ON-CALL” TRAFFIC CONTROL SUPPORT SERVICES

For

FIELD ENGINEERING DIVISION

STOCKTON, CALIFORNIA

March 28, 2024

San Joaquin County Department of Public Works

1810 East Hazelton Avenue

Stockton, California 95205

(209) 953-7452

Solicitation #SJCDPW-RFQ-24-A

San Joaquin County Department of Public Works

ON CALL TRAFFIC CONTROL SUPPORT SERVICES

Request for Qualifications

(SJCDPW-RFQ-24-A)

3/28/24

Introduction

The San Joaquin County Department of Public Works (SJCDPW) Field Engineering Division is

requesting a Request for Qualifications (RFQ) and rate sheet from traffic control firms for on call traffic

control services. SJCDPW will select one or more firms (Firm) to provide professional traffic control

services to support the Field Engineering Division with various projects. The method of procurement for

Firm will be an open and competitive process and will document and support the justification for the

selection. The duration of these services will be in effect through June 30, 2026 with the option of

SJCDPW to extend the period for one additional year through June 30, 2027.

The required services provided by the Firm include Traffic Control for SJCDPW Forces during design

related activities on high-volume, high-speed roadways throughout San Joaquin County. All requirements

of the Manual on Uniform Traffic Control Devices (MUTCD) and Caltrans Standard Plans will be utilized.

The roadways selected will be summarized with required dates when the traffic control is needed and

forwarded to selected firm.

SJCDPW will identify project assignments and request traffic control services on an as-needed basis.

Services to be rendered, fees, deliverables, and deadlines will be mutually agreed upon by SJCDPW and

the Firm prior to conducting the work for each project assignment. It is anticipated that there will be

several project assignments per fiscal year. SJCDPW and the Firm will enter into a Purchase Agreement

for the work on as needed basis not to exceed a total of $200,000 per fiscal year. This includes an

amount not to exceed $200,000 through June 30, 2025, plus an additional amount not to exceed

$200,000 through June 30, 2026 SJCDPW has the option to renew the Agreement for another 12-month

period ending June 30, 2027 for an additional amount not to exceed $200,000.

Preliminary Scope of Services

SJCDPW will identify project assignments that will vary in scope for each project. At the time of

specifying a project assignment, SJCDPW will provide the relevant background information to the Firm.

The Firm will prepare and submit to SJCDPW a specific project assignment scope of work, cost

proposal, and schedule. Fixed unit pricing and the not-to-exceed amount will be established for each

specific project assignment. At that time, the Firm will also delineate for SJCDPW any perceived special

conditions associated with the specific project assignment. The Firm’s scope of work, cost proposal, and

schedule will be used as the starting point for negotiating a specific project assignment.

All requested services may be assigned as early as May 2024 pending availability of Firm. The duration

of each assignment will vary depending on the complexity of the related project and the availability of the

Firm. SJCDPW and Firm will determine a mutually agreeable timeframe prior to beginning the assigned

work.

SOQ Format and Content Requirements

Firms responding to the RFQ will provide a Statement of Qualifications (SOQ), References for completed

projects demonstrating the stated required services, and costs for each of the required services (based

on hourly rates or established fees).

Each page of the SOQ must be numbered, and the SOQ shall not exceed five (5) pages. The page limit

applies to all content with the following exceptions: an optional cover letter not to exceed one page, the

required rate sheet or fee schedule for the requested services, and any folder, tabs, cover or dividers.

SJCDPW-RFQ-24-A

March 28, 2024

Provide a summary of the firm’s overall capabilities, history and recent experience. Describe the

resources, experience and clients that demonstrate the firm’s ability, and provide a statement describing

the current workload and the amount of prior notice required to accept project assignments.

Provide brief professional resumes of one or two key personnel who will provide the requested services

and identify the function of each person who will be assigned to complete the work. Include a statement

of the level of commitment of the key personnel guaranteed to perform the assigned work.

Provide three or more reference projects that the key personnel have completed, including the service

description, location, and approach used to provide the required services. Also comment on the firm’s

interaction with the client and any unexpected challenges or opportunities that affected completion of the

services. Include the names, current telephone numbers, and email addresses of the client and the

name of the client’s key representative assigned to the reference project.

SJCDPW will not consider any submittal that exceeds the page limit or does not include the required

content.

Rate Sheet or Fee Schedule

Provide the hourly rate of compensation for firm personnel by job category or function. Identify any

associated costs of overhead and employee benefits that would be invoiced to SJCDPW, and either

specify in the submitted Rate Sheet that they are part of the compensation rate or delineate them

separately. If charges for the requested services would be based on established fees, provide a Fee

Schedule instead of or in addition to hourly rates of compensation. Also specify reimbursement rates, if

any, for mileage, printing, and other direct costs.

SOQ Procedures and Submittal Requirements

Email the SOQ signed by an officer or authorized representative of the firm to: ntran@sjgov.org.

SOQs must be emailed by the delivery deadline listed in the “Firm Selection Schedule” shown below.

Any email received after that time will be rejected.

Firm Selection Schedule

Deadline for delivery of SOQ

April 26, 2024 by 4:00 p.m.

Notification of Firm(s)

May 3, 2024

First assignment may be as early as May 2024 pending availability of selected firm.

BIDEXPRESS SUBMITTAL:

Firm may also submit proposals at https://www.bidexpress.com . One (1) electronic proposal,

electronically signed by an authorized representative, shall be submitted on or before 4:00 pm on

Friday, April 26, 2024. There is a vetting process for submitting proposals for first time user on

BidExpress.

SJCDPW reserves the right to reject any SOQ and may choose to negotiate with any firm and assign

work to any Firm in any manner necessary to serve the best interests of SJCDPW. A firm’s costs for

preparing and submitting a SOQ are the responsibility of the firm and will not be assignable in any form

to SJCDPW.

Selection Process

The SJCDPW Field Engineering Division, will review and evaluate the accepted SOQs. The rates, as

well as qualifications submitted, will be a factor in the selection. Knowledge and experience with the

SJCDPW-RFQ-24-A

March 28, 2024

local concerns and conditions are key qualifications. Field Engineering Division may also elect to

arrange interviews with prospective firms and include an evaluation of the interviews in the selection

process. Field Engineering Division will make the assignments, approve submittals, and approve the

Firm requests for payment.

Questions about this RFQ may be directed to:

Nhan Tran at (209) 953-7452 or ntran@sjgov.org.

QUALIFICATIONS EVALUATION

WRITTEN QUALIFICATIONS

(a)

Weight

(b)

Score

(0-10)

A. Firm’s Overall Capabilities

2.00

______

B. Key Personnel and their experience 2.00

C. Similar Reference Projects

3.00

D. Rate Sheet or Fee Schedule

2.00

E. Knowledge of issues described

1.00

TOTAL SCORE:

10.00

(a) x (b)

Weighted

Score

______

SJCDPW-RFQ-24-A

March 28, 2024

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ON CALL TRAFFIC CONTROL SUPPORT SERVICES (RFQ-24-A)

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