Postal Equipment and Software
| Agency: |
Iowa State University |
| State: |
Iowa |
| Type of Contract: |
Awards |
| Type of Government: |
State & Local |
| Category: |
- 70 - General Purpose Information Technology Equipment (including software).
- W - Lease or Rental of Equipment
|
| Posted: |
Nov 17, 2023 |
| Solicitation No: |
RFQ-1000846 |
| Publication URL: |
To access bid details, please log in. |
Bid Information
|
Type
|
Request for Proposal (Public)
|
|
Status
|
Awarded
|
|
Number
|
RFQ-1000846 (Postal Equipment and Software)
|
|
Issue Date & Time
|
9/15/2023 11:58:08 AM (CT)
|
|
Close Date & Time
|
10/9/2023 03:00:00 PM (CT)
|
|
Duration
|
24 days 3 hours 1 minute 51 seconds
|
|
Notes
|
Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide proposals for Postal Equipment and Software for Iowa State University (ISU) Postal and Parcel Services as described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
Please note that an answer must be completed for each question asked in this RFP, the answers should be as complete and clear as possible and questions should not be answered as "see attachment or see brochure", questions answered like this will be considered non-compliant and your bid response may not be considered. The answers provided in your response will be used as part of the evaluation process.
|
Contact Information
|
Name
|
Tisha Campbell
|
|
Address
|
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames 50011-1004
|
|
Phone
|
(515) 294-4542
|
|
Fax
|
|
|
Email
|
tishac@iastate.edu
|
|
Bid Questions
|
Question
|
In our response, do you want us to include the NASPO terms and conditions?
|
|
Answer
|
If there are terms and conditions that ISU may have to review and/or agree to, they should be submitted as part of your response. Also see:
Contract Documents
Provide any proposed contract documents that are required to establish a relationship between Contractor and ISU, or any third party such as software license agreements, support agreements, etc., they must be included as part of your response to this proposal to be considered.
|
|
Submitted
|
9/26/2023 12:57:31 PM (CT)
|
|
|
|
|
Question
|
Can we receive a completed sample of the Postal Card with a barcode?
|
|
Answer
|
It is not necessary for ISU to provide a completed sample of the postal card with the barcode, the sample postal card was only provided as information on what ISU is currently doing.
|
|
Submitted
|
9/26/2023 12:57:15 PM (CT)
|
|
|
|
|
Question
|
Can you explain your chargeback accounting process, including any applicable levels?
|
|
Answer
|
Our chargeback accounting process utilizes an internally developed program to extract mailing and shipping data from vendor software to allow for the download of information into the University’s accounting system in Workday. This information may include Date, type of service, quantity and cost.
|
|
Submitted
|
9/26/2023 12:57:00 PM (CT)
|
|
|
|
|
Question
|
Is there a limit to the number of attachments we can provide as technical documentation?
|
|
Answer
|
250mb per file, zip files are also able to be uploaded. No limit to the number of attachments.
|
|
Submitted
|
9/26/2023 12:56:11 PM (CT)
|
|
|
|
|
Question
|
Which internet protocol version are you currently using, IPV-4 or IPV-6?
|
|
Answer
|
The University can use either internet protocol version, but the preference is IPV-4
|
|
Submitted
|
9/26/2023 12:55:52 PM (CT)
|
|
|
|
|
Question
|
Regarding the item “Describe how business rules are set up and changed in the system, who can create/make changes (Contractor or ISU), and any costs to ISU” in the System Description, can you provide a clear definition of what “business rules” are?
|
|
Answer
|
Business rules are primarily determined by both the vendor in conjunction with the University during the set-up configuration of the machines. (i.e. rate and class categories for the USPS)
|
|
Submitted
|
9/26/2023 12:55:28 PM (CT)
|
|
|
|
|
Question
|
Could the RFP requirements be revised to exclude Speed Dee Delivery Service?
|
|
Answer
|
The exclusion of SpeeDee Delivery is acceptable
|
|
Submitted
|
9/26/2023 12:54:40 PM (CT)
|
|
|
|
|
Question
|
What does "The proposed software should be able to fully integrate with the equipment and should integrate with ISU's in-house system" mean from the start of the second paragraph in Section 2, Scope of Work? Please provide all potential interface points.
|
|
Answer
|
The system should be capable of providing transactional data which can be formatted into csv files for downloading into the ISU postal/Parcel billing system
|
|
Submitted
|
9/26/2023 12:54:23 PM (CT)
|
|
|
|
|
Question
|
Iowa State University can push data in real-time but cannot access our database. We can accomplish this with our RTI tool, but it requires a Statement of Work (SOW). To create an SOW, we need to know what data elements you require to be exported.
|
|
Answer
|
A SOW can be issued, if needed to provide the supplier with information necessary for implementation.
|
|
Submitted
|
9/26/2023 12:53:54 PM (CT)
|
|
|
|
|
Question
|
Iowa State University can push data in real-time but cannot access our database. What connection method would be used? ODBC, flat files, direct SQL insert statements or Rest API?
|
|
Answer
|
Please see paragraph in bid below:
The software used by Postal and Parcel Services to communicate with the current postal equipment is an application developed in-house and runs from our internal billing platform application. ISU uses an ODBC connection to communicate with the current postal equipment and would expect to use the same type of connection with the new proposed equipment. Preference would be for a REST API over connecting to a data base. EMS Manager is the current accounting software on each unit. The software communicates with the meter as the mail is processed and captures information about the transaction (piece count, amount, weight of each piece etc.) The information collected is transmitted into an Access data base on the hard drive of the computer attached to the unit. The same information is also transmitted to a remote Access data base on a server. ISU is currently using Windows 11 as the operating system
|
|
Submitted
|
9/26/2023 12:53:37 PM (CT)
|
|
|
|
|
Items 1 - 10 shown of 14 • Page 1 of 1 shown
|
First
1
2
>
Last
|
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
ONE WEEK FREE TRIAL
See also
...Follow PRISM Software License, Tech Support, and Updates - Sources Sought Active Contract... ...
AGRICULTURE, DEPARTMENT OF
Bid Due: 5/06/2024
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only as a convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.
