Museum Online Exhibit Software

Agency:	County of Johnson
State:	Kansas
Type of Contract:	Awards
Type of Government:	State & Local
Category:	99 - Miscellaneous
Posted:	Jun 23, 2023
Solicitation No:	PRK-2023-0015 Addendum 1
Publication URL:	To access bid details, please log in.

Bid Information

Type	PRK Request for Proposal
Status	Unsealed
Number	PRK-2023-0015 Addendum 1 (Museum Online Exhibit Software)
Issue Date & Time	5/25/2023 08:00:02 AM (CT)
Close Date & Time	6/22/2023 01:00:00 PM (CT)
Duration	28 days 4 hours 59 minutes 57 seconds
Notes	ADDENDUM - A mistake was identified in the initial RFP file attachment on page 4, RFP Event Summary. The summary description references a “Phase 2 Request for Proposal for Recreation Management Software” and the description should instead read “Museum Online Exhibit Software”. A revised version of page 4 is attached.

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Bid Documents

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Bid Tabulation by Supplier Spreadsheet

Excel 2007 / XLS

Bid Tabulation by Line Item Spreadsheet

Excel 2007 / XLS

Bid Invitation

Acrobat / PDF

Public Question & Answer

Acrobat / PDF

Bid Attachments

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JCPRD_Online Exhibit_RFP.docx

Museum Online Exhibit Software RFP

320 KB

Addendum - RFP Event Summary v2.docx

Addendum - revised page 4 of original RFP

48 KB

Bid Questions

Question	It appears the Client is seeking an application that is already built and ready upon award, is the Client open to a custom built application?
Answer	All responses will be accepted and reviewed based on the application's ability to meet desired RFP requirements and the ability to show ongoing support and development in Online Exhibits. Proof of concept would be requested and evaluated if the application meets the evaluation panel's criteria for a demonstration.
Submitted	6/13/2023 10:42:40 AM (CT)

Question	Is the client open to other COTS that provide an immersive museum experience that may diverge from the articulated / desired solution in technical implementation if the alternative COTS provides (what the evaluation panel deems to be) a higher quality user experience?
Answer	All responses will be accepted and reviewed based on the application's ability to meet desired RFP requirements and the ability to show ongoing support and development in Online Exhibits.
Submitted	6/12/2023 02:10:45 PM (CT)

Question	For accessibility, to meet WCAG AA standards, is the client open to the development of an alternative screen reader PDF document that is fully accessible with alt-tags on all images, while the main experience is fully within a 3D environment without alt tags (but with other accessible options, such as captions, dyslexic and large type font, etc…)?
Answer	Most likely if there are no barriers to accessing the alternative screen reader from the main experience. Proof of concept would be requested and evaluated if the application meets the evaluation panel's criteria for a demonstration.
Submitted	6/12/2023 02:10:36 PM (CT)

Question	For accessibility, to meet WCAG AA standards, how do you anticipate meeting such standards when alt-tags cannot be embedded in 3D experiences?
Answer	As a government agency, we are preparing for existing and anticipated standards for online applications and will review RFP responses based on the solution's level of ability to meet such standards. If there are alternate suggestions or ways in which standards cannot be fully met, JCPRD will accept that explanation.
Submitted	6/12/2023 02:10:27 PM (CT)

Question	Payment for membership would be handled outside the platform.
Answer	That would be fine. The scenario we envisioned potentially using for members would be to lock down specific content on the online exhibit to members only.
Submitted	6/9/2023 08:31:45 AM (CT)

Question	We assume the integration with ACTIVENet (https://www.activenetwork.com/activenet) is what you are referring to for membership management.
Answer	Yes
Submitted	6/9/2023 08:31:17 AM (CT)

Question	Given the qualification criteria requiring ” Vendor shall be regularly and continuously engaged in the business of providing Museum Digital Exhibit software.“, Although we haven't worked specifically for Museum organizations, We have rich experience in creating digital experiences and modern web/cloud solutions. I hope our bid for this RFP will still be valid.
Answer	All RFPs will be evaluated in their entirety upon submission.
Submitted	6/9/2023 08:30:49 AM (CT)

Question	Is it okay with you if we develop a separate application specifically for iOS devices, in addition to the web-app, since Apple's iOS App Store does not accept Progressive Web Apps packaged as iOS apps for publication?
Answer	Yes, proof of concept may be requested. We expect software and functionality to be fully market-ready.
Submitted	6/9/2023 08:30:19 AM (CT)

Question	What languages do you plan to support for the online exhibit? Are there any specific translation or localization requirements?
Answer	We plan to support English for the online exhibit, and we are interested in learning about the ability to translate the site into Spanish.
Submitted	6/9/2023 08:29:49 AM (CT)

Question	What specific permissions and access levels would each user role be having? Will there be a specific workflow or approval process for content publication?
Answer	We would expect the application to have role based user accounts with 2 System Administrators and initially 2-3 Content contributors. Yes, we would work with the vendor to create a specific workflow and approval process for content publication.
Submitted	6/9/2023 08:29:21 AM (CT)

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Museum Online Exhibit Software

See also