Enhanced Commissioning Agents List

Agency:	Ohio Facility Construction Commission
State:	Ohio
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Posted:	Apr 24, 2024
Due:	Apr 29, 2024
Solicitation No:	SFC-250444
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Commissioning Agent)

State of Ohio Standard Forms and Documents

Administration of Project: Ohio Facilities Construction Commission

Project Name Enhanced Commissioning Agents List

Project Location Various

City / County Various / Various

Owner

Various

Delivery Method Various

No. of paper copies requested (stapled, not bound)

Response Deadline April 22, 2024 1:00 pm

Project Number

SFC-250444

Project Manager

Various

Ohio Facilities Construction

Contracting Authority Commission

Prevailing Wages N/A

No. of electronic copies requested via email (PDF)

local time

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Jill Hoobler at

procurement@ofcc.ohio.gov . See Section H of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Jill Hoobler at procurement@ofcc.ohio.gov with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Commissioning firms shall provide professional services for confirming that constructed building systems meet operational

design specifications and perform interactively in accordance with contract documents and owner objectives. Commissioning

firms shall create effective electronic or web-based documents, plans, issues log, and final commissioning report for

conducting field observations, verifications, and operations for the building system completion.

Firms shall have engineering and field capabilities to develop and implement commissioning objectives, testing, reports, and

meetings. Commissioning leaders on all individual projects must be LEED accredited within the first year of prequalification.

Three years actual commissioning, leadership experience, and a professional engineering certification in the state of Ohio are

required. The OFCC commissioning services include LEED enhanced commissioning as defined by LEED for Schools

Enhanced Commissioning Credit, building envelope commissioning and other LEED related assignments appropriate for the

consultant.

A commissioning firm shall also help implement an operation and maintenance plan based upon legislative and contractual

requirements. The commissioning firm shall have three years’ experience in facility total cost of operation, maintenance

planning, and energy management. The commissioning firm will use OFCC documents, processes and procedures in the

development and implementation of the Facility Operation and Maintenance Plan.

This selection process is to establish a pre-qualified list of consultants capable of performing enhanced commissioning and

maintenance planning services. The eligibility period for award of any contracts through the pre-qualified enhanced

commission services list is July 1, 2024 through June 30, 2026. The Commission reserves the right to extend the eligibility

period for an additional 24 months.

The number of pre-qualified consultants is at the sole discretion of OFCC. Any firm pre-qualified is not guaranteed any work

during the eligibility period. For the purposes of this selection, any OFCC administered project including State Agencies,

Higher Education and K-12 School Districts may utilize this pre-qualified consultant list.

B. Scope of Services

The enhanced commissioning services include material quality and systems verification process conducted from the design

phase (OPR and LEED Eco-Charrette) through the warranty phase and include seasonal functional systems tests. Service

includes meetings, site visits, commissioning log, commissioning report, thermography report, and OFCC approved building

operational maintenance plan. Commissioning Services for school construction shall be in accordance with the OFCC

memorandum of agreement commissioning services. Services include findings of quality construction issues, which require

review, evaluation, and assignment of responsibility.

F130-08v1213

Publish Date: 3/21/2024

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Request for Qualifications (Commissioning Agent) continued

The selected Consultant, as a portion of its required Scope of Services and prior to submitting its technical and fee proposals,

will discuss and clarify with the OFCC, the cost breakdown of the Agreement detailed cost components to address the project

requirements.

For purposes of completing the Relevant Projects Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. USGBC LEED Certification Level (Cert., Bronze, Silver, Gold, Plat.)

2. Complied with LEED for Schools (emphasis on LEED v4 and v4.1)

3. Achieved LEED Enhanced Cx Credit

4. Performed building envelope Cx services

5. Conducted thermal imaging of building envelope

6. Involvement and review of all Design Stage documents

7. Identification of design/construction issues and assignment of responsibility

8. OFCC Facilities Maintenance Plan (FMP)

9. Facility staff skills assessment and training

C. Funding / Estimated Budget

Total Project Cost Varies with each project

Construction Cost Varies with each project

Estimated CxA Fee TBD% to TBD%

State Funding As applicable

Other Funding As applicable

D. Anticipated Schedule

Announce Pre-Qualified List of Enhanced Commissioning Consultants: June 30, 2024

E. EDGE Participation Goal

Percent of initial TOTAL Fee: 0%

F. Evaluation Criteria for Selection

The evaluation of the statement of qualifications will be based primarily, but not exclusively, on the following: (1) competence

of the commissioning firm to perform the required management services, as indicated by the technical training, education and

experience (including having LEED Accredited Professional team members as well as LEED v4 and v4.1 project experience)

of the firm’s personnel who would be assigned to perform the services; (2) ability in terms of workload and availability of

qualified personnel, equipment, and facilities to perform the required commissioning services competently and expeditiously;

(3) past performance as reflected by the evaluations of previous clients with respect to factors such as control of costs, quality

of work, and meeting of deadlines; (4) experience of the proposed personnel in using the Ohio School Design Manual, (5)

maintenance implementation plans and (6) other similar factors.

G. Special Instructions

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED

AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, TABB, NEBB, AABC, and any other appropriate design and construction industry

credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

The following special instructions apply to completing the F110-330 form for this selection:

• Firms are requested to indicate their EDGE-certified business status as either “Certified” or “Non-certified” on Part 1

Section C (Proposed Team)

• Firms performing current Consultant List projects should identify those projects on Page 1 of Section F (Example

Projects Which Best Illustrate Proposed Firm’s Qualifications for this Contract)

• Do not submit Page 2 of Section F (Relevant Project Experience Matrix)

• Do not submit Page 3 of Section H (Commitment to Participate in the EDGE Business Assistance Program) or Page 4

(EDGE Participation Statement of Intent to Contract and Perform)

F130-08v1213

Publish Date: 3/21/2024

Page 2 of 4

Request for Qualifications (Commissioning Agent) continued

H. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at http://ofcc.ohio.gov under Procurement Forms.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat Professional or similar software for creating a PDF rather than using

a scanner. If possible, please reduce the file size of the PDF. In Adobe Acrobat Professional, go to Advanced, then PDF

Optimizer. Also, please insert the project number and firm name followed by “SOQ” in the e-mail subject line.

Statements of Qualifications are to be submitted electronically by e-mail. Submittals are to be limited to a maximum of one

e-mail with the total file size of 25 MB.

F130-08v1213

Publish Date: 3/21/2024

Page 3 of 4

Commissioning Agent Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Enhanced Commissioning Agent List

Project Number SFC-250444

Proposer Firm

City, State, Zip

Selection Criteria

1. Firm Location and EDGE Status (Maximum 10 points)

Location of firm and EDGE-certified status

Out of State

Ohio Firm

2. Firm Size (Maximum 5 points)

EDGE Certified

Number of relevant licensed professionals within

primary firm available to perform the work.

3. Current Workload (Maximum 5 points)

Small = Less than 3 licensed professionals

Medium = 3 to 4 licensed professionals

Large = More than 4 licensed professionals

Amount of fees awarded by the Contracting

Less than $100,000

Authority to the primary firm in the previous 24

$100,000 to $200,000

months (exclude projects on hold)

More than $200,000

4. Primary Firm Qualifications (Maximum 40 points)

a. CxA Lead

Experience / ability of CxA to manage

services

b. Technical Staff

Experience / ability of technical staff to

clarify/solve issues during design

c. Construction Administration

Experience / ability of field representative to

identify / solve issues during construction

5. Project Team Qualifications (Maximum 10 points)

a. LEED*** Registered / Certified Project

Experience (Demonstrated as CxA)

LEED Registered (RP) projects -OR-

LEED Certified (CP) projects

(Maximum 8 points)

b. Team Organization

Clarity of responsibility / communication

demonstrated by table of organization

6. Overall Project Team Experience (Maximum 30 points)

a. Knowledge of OSDM for OFCC Maintenance Less than 3 projects (Low)

Planning

3 to 5 projects (Average)

More than 5 projects (High)

b. Experience with OFCC Consultant List

(including CxA List) Projects in the

previous 24 months

c. Past Performance

d. Knowledge of State of Ohio Capital

Project Administration Process

Less than 2 projects (Low)

2 to 3 projects (Average)

More than 3 projects (High)

Level of performance as indicated by past

evaluations / letters of reference

Less than 3 projects (Low)

3 to 5 projects (Average)

More than 5 projects (High)

Value

0 - 10

0 - 15

0-2

0-5

Score

* LEED = Leadership in Energy & Environmental Design developed by the U.S. Green Building Council

** See list of LEED credentials in Section H of the RFQ

Subtotal

Notes:

Evaluator:

Name

Signature

Date

F130-08v1213

Publish Date: 3/21/2024

Page 3 of 3

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Publish Date	Due Date	Project Number	Owner	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
3/21/2024	4/29/2024 (EXTENDED)	SFC-250444	Various	Enhanced Commissioning Agents List	CxA	TBD	Q&A	TBD

Enhanced Commissioning Agents List

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