Georgetown VA Addition and Modernization

Agency:	Ohio Facility Construction Commission
State:	Ohio
Type of Contract:	Awards
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Mar 15, 2024
Solicitation No:	DVS-240002
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Ohio Facilities Construction Commission

Project Name Georgetown VA Addition and Modernization

Project Location 2003 Veterans Blvd

City / County Georgetown / Brown

Owner

Ohio Department of Veteran Services

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound) 0

Response Deadline 2/23/2024

4:00 pm

Project Number

DVS-240002

Project Manager

Chris Frommeyer

Contracting Authority OFCC

Prevailing Wages Federal

No. of electronic copies requested (PDF)

local time

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Procurement at

procurement@ofcc.ohio.gov . See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Procurement at procurement@ofcc.ohio.gov

with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the

Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response

deadline. The name of the party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The Ohio Veterans Home in Georgetown is a 168-bed nursing home facility offering two levels of care: standard care for

veterans in need of any intermediate level of care and memory care for those with Alzheimer’s disease and other types of

dementia. The home opened in 2003 in the scenic countryside of Brown County.

The Department of Veterans Services is seeking architectural and engineering services for a project including several

additions and renovation to an existing facility. The facility is located at 2003 Veterans Blvd, Georgetown, OH 45121.

B. Scope of Services

This project will consist of 2 parts, several additions and renovation to an existing nursing home facility.

• The additions are to be completed prior to the renovations to enable a safe transition of residents

• Additions – 90,400 sf.

• Renovations – 56,280 sf.

• All work must be done with minimal disruption to residents

• Design must adhere to the U.S. Department of Veterans Affairs Small House (SH) Design Guide

• Must adhere to the Build America, Buy America Act (BABA) which requires that all iron and steel, construction

materials, and manufactured products used in federally-funded infrastructure projects are produced in the United

States.

• LEED Certification and or WELL Certification may be required

• 35% Schematic Design drawings must be complete for submission to the VA by June 28, 2024

For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the

Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by

developing the Program of Requirements.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth& Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

F110-02-2022-MAR

Publish Date: 2/9/2024

Page 1 of 4

Request for Qualifications (Architect / Engineer) continued

During the construction period, provide not less than 16 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state particular building types, functional design or specialized professional services required to

evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical

facility). The scope of services should also define the types of basic and additional professional design and administration

services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or

similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and

training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM

deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant

to populate the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (MP, GC, CMR, DB)

2. Role on Project (CMA, OA, CMR, DB, GC, Trade)

3. Experience in developing a Project specific Program of Requirements

4. Familiarity with the State of Ohio Management System (OAKS CI)

5. Experience working on State of Ohio capital improvement projects

6. Experience with nursing home and health care projects

7. Experience with projects at occupied facilities including a developed plan to reduce disruption

8. Experience developing a schedule to phase relocation that minimizes disruption

9. Experience working with the Department of Veterans Services

C. Estimated Budget / Funding

State Funding:

$26,670,000

Other Funding:

$49,530,000

Construction Cost: $64,964,572

Total Project Cost: $76,200,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

04 / 24

07 / 25

07 / 27

10 / 27

E. Estimated Basic Fee Range (see note below)

4.0% to 5.0%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including

the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture

H. Additional Service Providers Required

Healthcare and Nursing Home design

Secondary

Disciplines:

Structural Engineering

Mechanical-Electrical-Plumbing Eng.

Fire Protection Engineering

HVAC Engineering

Additional Service Discipline

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

I. Evaluation Criteria for Selection

F110-02-2022-MAR

Publish Date: 2/9/2024

Page 2 of 4

Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the

project number and firm name followed by “SOQ” in the email subject line.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 2/9/2024

Page 3 of 4

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Georgetown VA Addition and Modernization

Project Number DVS-240002

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $500,000

$500,000 to $1,000,000

More than $1,000,000

Less than 10 professionals

10 to 20 professionals

More than 20 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Max

0 - 10

0-5

0 - 10

Max

= 20

0-5

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of professional design services consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2022-MAR

Publish Date: 2/9/2024

Page 4 of 4

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Publish Date	Due Date	Project Number	Owner	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2/9/2024	2/23/2024	DVS-240002	Ohio Department of Veteran Services	Georgetown VA Addition and Modernization	A/E	$76,200,000	N/A	KZF Design; American Structurepoint Inc.; JPA Architecture

Georgetown VA Addition and Modernization

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See also