Systems Computing Services Heat Pump Replacement
| Agency: | Nevada Government eMarketplace (NGEM) |
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| State: | Nevada |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Mar 21, 2024 |
| Due: | Apr 18, 2024 |
| Solicitation No: | 5519-FH |
| Publication URL: | To access bid details, please log in. |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
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IFB 5519-FH Systems Computing Services Heat Pump Replacement.pdf |
Bid Document | 468 KB | ||||
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Attachment 9 - Apprentice Request Form.pdf |
Attachment 9 - Apprentice Request Form | 266 KB | ||||
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Exhibit A Owner-Contractor Construction Agreement 01.30.2024.pdf |
Form Contract | 435 KB | ||||
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Exhibit B - as-builts_2021-06-15 UPDATED SET.pdf |
Exhibit B - as-builts_2021-06-15 UPDATED SET | 1.41 MB | ||||
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Exhibit B - climatemaster-heat-pump-installation-manual.pdf |
Exhibit B - climatemaster-heat-pump-installation-manual | 3.53 MB | ||||
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Exhibit B - m_sheets_construction_r1.pdf |
Exhibit B - m_sheets_construction_r1 | 12.73 MB | ||||
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Exhibit B - SCS - MECHANICAL.pdf |
Exhibit B - SCS - MECHANICAL | 5.33 MB | ||||
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Exhibit B - SCS LV Heat Pump Information 020124.pdf |
Exhibit B - SCS LV Heat Pump Information 020124 | 69 KB | ||||
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Exhibit C - Site Map.pdf |
Site Walk Map | 1.38 MB | ||||
Attachment Preview
BUSINESS CENTER SOUTH
THE NEVADA SYSTEM OF HIGHER EDUCATION (“NSHE”), ON BEHALF OF THE UNIVERSITY OF
NEVADA, LAS VEGAS (“UNLV”)
INVITATION FOR BID NO. 5519-FH, SYSTEM COMPUTING SERVICES BUILDING HEAT PUMP
REPLACEMENT PROJECT (“IFB”)
NEVADA STATE LABOR COMMISSION PWP NUMBER: CL-2024-297
RELEASE DATE:
Thursday, March 21, 2024 8:00 am PST
MANDATORY PRE-BID / SITE WALK:
Thursday, March 28, 2024 9:00 am PST
See below for location details
LAST DAY FOR QUESTIONS:
Thursday, April 04, 2024 5:00 pm PST
LAST DAY FOR ADDENDA:
Thursday, April 11, 2024
OPENING DATE, TIME and LOCATION: Thursday, April 18, 2024 2:00 pm PST
Bids opened electronically in the NGEM System
PUBLISHED
Las Vegas Review-Journal
March 21, 2024
PLEASE NOTE: FOR PUBLIC WORKS PROJECTS, A BIDDER MUST BE QUALIFIED AS A BIDDER WITH
THE STATE PUBLIC WORKS DIVISION OF THE DEPARTMENT OF ADMINISTRATION FOR THE COST
CATEGORY REQUIRED FOR THE PROJECT. PLEASE REFER TO http://publicworks.nv.gov/Bids/Bids/.
A MANDATORY Pre-Bid Meeting and Site Visit will be held on March 28, 2024 at 9:00 am (PST) at the following
location, https://www.unlv.edu/maps/campus/SCS (See Attachment Map in NGEM for Directions.) All Bidders
must sign in and stay for the entire mandatory site visit in order to qualify to bid on this project. Late arrivals may
not be accommodated. An additional site visit may be held at the discretion of UNLV. Meet representatives from
UNLV to sign-in for the Mandatory Site Visit.
Bids, subject to the terms, conditions and specifications herein stipulated and/or attached hereto, will be publicly
opened as stated above. All Bids must be received on or before this date and time to be considered.
Bids must be submitted through the NGEM, Nevada Government eMarketplace at www.ngemnv.com. Please
submit any questions or requests for additional information through the NGEM question tab or via e-mail to the
following Designated Contact at the e-mail address below. All correspondence should note the IFB number in
the subject line.
Frances Heiy, Senior Purchasing Analyst
frances.heiy@unlv.edu with copy to purchasingunlv@unlv.edu
702-895-1263 or 702-895-3521
This Project has been estimated to cost approximately $200,000.
Page 1 of 34
TABLE OF CONTENTS
PAGE
SECTION A: General Provisions
3
SECTION B: Bid Preparation and Submission Instructions
5
SECTION C: General Terms and Conditions
13
SECTION D: Scope of Work/Specifications/Designs
19
SECTION E: Sample Certificate of Insurance
20
SECTION F: Sample 100% Payment Bond
21
SECTION G: Sample 100% Performance Bond
22
Attachment 1: Pricing Response Form
23
Attachment 2: Bid Response Form
26
Attachment 3: List of Subcontractors/Tier 2 Suppliers
27
Attachment 4: List of Subcontractors 5% and above
29
Attachment 5: List of Subcontractors 1% and above
30
Attachment 6: Affidavit Pertaining to Preference Eligibility
31
Attachment 7: Project Work Force Checklist
33
Attachment 8: Request For Waiver/Confirmation Not Required Form
34
Attachment 9: Availability Request Form
Attached PDF
EXHIBIT A: Form Contract
Attached PDF
EXHIBIT B: Drawings and Requirements
Attached PDF
Exhibit B - as-builts_2021-06-15 UPDATED SET
Exhibit B - climatemaster-commercial-tranquility-20-ts-water-source-heat-pump-installation-manual
Exhibit B - m_sheets_construction_r1
Exhibit B - SCS – MECHANICAL
Exhibit B - SCS LV Heat Pump Information 020124
EXHIBIT C: Site Walk Map
Attached PDF
Page 2 of 34
SECTION A
GENERAL PROVISIONS
UNLV invites you to submit a Bid on the material and/or services specified within this IFB. Please read carefully
all instructions, general terms and conditions, scope of work and/or specifications, Pricing Response Form, Bid
Response Form, sample insurance if applicable, and Form Contract, if applicable. Failure to comply with the
instructions, terms and conditions, scope of work and/or specifications of the IFB may result in your Bid being
declared non-responsive.
UNLV is located in the city of Las Vegas and is emerging as a premier urban university. UNLV currently has over
220 undergraduate, masters, and doctoral degree granting programs and serves approximately 28,000 students.
Additionally, there are approximately 3,000 faculty and staff. The University’s 340-acre campus is located in the
southeast part of the City, near the Harry Reid International Airport and the Las Vegas Strip.
1. DEFINITIONS
a. “Addendum” means a written document issued by UNLV Purchasing prior to the Opening Date in
order to clarify or otherwise modify the Bid Documents.
b. “Apprenticeship Utilization Act” means the Apprenticeship Utilization Act which was passed by
Senate Bill 207 (2019 Nev. State., ch 527, §1.7) and codified at Nev. Rev. Stat. §338.01165.
c. “Apprenticeship Utilization Act Forms” means the Project Workforce Checklist, the Request for
Waiver/Confirmation Not Required Form and all applicable supporting documentation which includes
when applicable, the Advisory Opinion dated 11/27/19 from the Office of the Labor Commissioner,
completed Availability Request Form for all available Programs, written denial from all Programs
and/or certification of no response from all Programs following five (5) business days.
d. “Bidder” means a party submitting a bid in response to this Invitation for Bid.
e. “Bid Documents” means the Invitation for Bid, Exhibits thereto, Bid Forms, and each Addendum.
f. “Bid Form(s)” means the Pricing Response Form, the Bid Response Form, the List of
Subcontractors Five Percent (5%) and above; List of Subcontractors One Percent (1%) and above;
the Project Workforce Checklist; the Apprenticeship Utilization Act Forms; the Certificate of Eligibility
(if claiming a Local Preference); the Affidavit Pertaining to Preference Eligibility (if claiming a Local
Preference) the List of Subcontractors/Tier 2 Suppliers (if applicable).
g. “Company” means the legal entity of the applicable Proposer, whether a sole proprietorship,
corporation, limited liability company, partnership, or other legal entity, and any person(s) acting on
behalf of such entity.
h. “Contract” means the final agreement with the Contractor, inclusive of all documents incorporated
by reference therein.
i. “Contractor” means the Successful Bidder who enters a Contract with UNLV and is issued a
Purchase Order.
j. “Designated Contact” means the person indicated on page 1 of this IFB, the Director, or a person
designated by either, as applicable.
k. “Director” means the University of Nevada, Las Vegas Executive Director of Purchasing and
Contracts.
l. “IFB” means this Invitation for Bid.
Page 3 of 34
m. “NGEM System” refers to Owner’s electronic bidding system, the Nevada Governmental
eMarketplace. This is a web-based system that provides Bid Documents electronically to potential
Bidders and forms the pathway for interested Bidders to submit bids electronically in response to
advertisement and invitation. The term “electronic bid” means the Bidders’ electronic response
submitted on the electronic Bid proposal to the Owner by way of the NGEM System. The term
“electronic bid” also describes the process to submit an authorized bid electronically to Owner in
response to an Invitation for Bid via the NGEM System.
n. “Opening Date” means the date and time of opening as set forth on page 1 of this document.
o. “Owner” or “UNLV” means the Board of Regents of the Nevada System of Higher Education
(“NSHE”), on behalf of the University of Nevada, Las Vegas (“UNLV”).
p. “Program” means an apprenticeship program recognized by the State Apprenticeship Council for
the particular craft or type of work.
q. “Protestor” means a Bidder filing a protest in compliance with the IFB requirements.
r. “Purchase Order” means a purchase order or purchase order modification issued by Owner.
s. “Release Date” means the date of issuance of a Bid Document.
t. Successful Bidder: Bidder who is the lowest responsive, responsible and/or best bidder, to whom
UNLV has authorized the award of the Contract.
u. “Supplier” means a Company that registers in the NGEM System.
v. “Terms of Use” means the NGEM System terms and conditions of access and use.
w. “UNLV Purchasing” means the UNLV Department of Purchasing and Contracts.
2. ACCESS AND USE OF THE NGEM SYSTEM.
a. The NGEM System may be accessed from www.ngemnv.com. Prior to accessing the NGEM System,
a potential Bidder MUST register as a Supplier by clicking on the Supplier Registration link and
completing the registration form. There is no cost to register or to use the NGEM System.
b. Use of the NGEM System is conditioned upon Bidder’s acceptance of the Terms of Use.
c. Once registered, Suppliers will receive emails notifying of Solicitation opportunities. Downloading any
project bid data will automatically place the Supplier’s contact information on the solicitation list and
the NGEM System will automatically send any and all updates, changes or addenda associated with
that project.
d. Questions regarding use of the NGEM System should be directed to the Designated Contact.
Page 4 of 34
SECTION B
BID PREPARATION AND SUBMISSION INSTRUCTIONS
1. SUBMISSION
a. Bidders must use the NGEM System for the purpose of submitting bids and must complete all
required fields. Please refer to Section A, subsection 2 for details regarding access and use of the
NGEM System.
b. An electronic bid can only be submitted through the NGEM System. The Bid Documents can be
printed for Bidder’s use, but an electronic bid MUST be submitted through the NGEM System. Follow
the directions and requirements available online. In the event of a discrepancy between the
information entered directly into the NGEM System and a document uploaded into the NGEM System,
the information entered directly shall prevail.
c. Bids must be submitted electronically no later than the Opening Date. Bids may not be submitted
after the submission deadline, and the server clock will govern. Bids will be publicly opened
immediately after the Opening Date at the location specified above. Bidders are solely responsible
for the timely delivery of bids.
2. GENERAL
a. Bidders are expected to examine all Bid Documents. Failure to do so will be at the Bidder’s risk. Each
Bidder by submitting a bid represents that: (i) Bidder has read and understands the Bid Documents
and asserts that its bid is made in accordance therewith and shall be considered a firm offer for a
period of one hundred twenty (120) calendar days following the opening of bids; (ii) Bidder has visited
the project site and is familiar with the local conditions under which the work is to be performed; (iii)
prior to submission of the Bid, the Bidder shall ascertain that it has received all Addenda issued and
shall acknowledge receipt of each Addendum by completing the acknowledgment space provided on
the applicable Bid Form; (iv) Bidder can comply with the Apprenticeship Utilization Act and has
submitted the Apprenticeship Utilization Act Forms and (v) Bidder shall comply with all applicable
provisions of the Nevada Revised Statutes Chapter 338 and Nevada Administrative Code Chapter
338 whether said provisions are explicitly stated or incorporated by this reference.
b. If it becomes necessary to revise any part of this IFB, an Addendum will be posted on
www.ngemnv.com and available for all Bidders to download. UNLV is not bound by any oral
representations, clarifications, or changes made in the written specifications by UNLV employees,
unless such clarification or change is provided to Bidders in an Addendum.
c. Prices shall be submitted as requested in this IFB. When units are identified, the price for each unit
Bid shall be shown. All prices shall include packing unless otherwise specified. A total shall be
entered in the amount column for each item bid. In case of error in extension of price, the unit price
will prevail.
d. Bids must be accompanied by a bid bond, certified check, or cashier’s check in the amount of five
percent (5%) of the bid amount (“Bid Security”). A copy of the Bid Security shall be uploaded on
NGEM System. If Requested, the original Bid Security should be delivered to the front desk of UNLV
Purchasing, Campus Services Building, Room 235B, Las Vegas, Nevada 89154-1033 by 5:00 p.m.
the next business day following the Opening Date.
e. When not otherwise specified, Bidder must definitively state the time of proposed delivery. Days must
be calculated in consecutive calendar days.
f. Alterations, modifications or variations may not be considered unless authorized by this IFB document
or by an Addendum.
Page 5 of 34
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