University of Nevada, Reno - Transportation Software Services
| Agency: | Nevada Government eMarketplace (NGEM) |
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| State: | Nevada |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Mar 18, 2024 |
| Due: | Apr 25, 2024 |
| Solicitation No: | RFP 8963 |
| Publication URL: | To access bid details, please log in. |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
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Packline Scope of work.docx (please login to view this document) |
Packline Scope of Work | 17 KB | ||||
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Pack Rides Scope of Work.docx (please login to view this document) |
Pack Rides Scope of Work | 18 KB | ||||
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NSHE PO Ts and Cs 9-15-17.pdf (please login to view this document) |
NSHE/BCN PO Terms & Conditions Rv 1 Oct17 | 251 KB | ||||
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RFP PROPOSAL_INSTRUCTIONS.pdf |
RFP Proposal Instructions | 248 KB | ||||
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RFP_General_Terms_and_Conditions.docx |
RFP General Instructions | 42 KB | ||||
Bid Event Non-Participation Activity
| Activity Date | Activity Name | Description | ||||
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| 3/14/2024 04:00:00 PM (PT) |
Reno Gazette Journal Legal Ad |
Newspaper Advertisement | ||||
| 3/25/2024 02:00:00 PM (PT) |
Bids Due |
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| 3/28/2024 04:30:00 PM (PT) |
Questions Due |
Questions Due | ||||
| 4/11/2024 05:00:00 PM (PT) |
Answers to all questions |
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| 4/11/2024 05:00:00 PM (PT) |
Answers to all questions |
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Attachment Preview
RFP PROPOSAL PREPARATION
1. Preparation, Format of Proposals:
Proposals shall be submitted on-line at NGEM, electronically signed by an individual authorized to
commit their company or corporate entity and to conduct discussions, if required, prior to issuance
of a contractual document resulting from this Request for Proposal (RFP). The Nevada System of
Higher Education, (NSHE) and Business Center North (BCN) Purchasing, reserves the right to
reject any or all proposals, or to make an award in the best interests of the NSHE/BCN and the
University/College to the selected proposer(s) without further discussion or negotiations. It is
solely the proposer’s responsibility to submit their proposal in the on-line NGEM format required.
Prior to submitting their on-line bid, bidders are expected to have examined the entire RFP
package, including all attachments to insure completeness. Failure to submit a complete bid
package may result in your proposal being declared non-responsive.
Prices shall be submitted as requested in this RFP. When units are identified, the price for each
unit shall be shown. A total shall be entered in the amount column for each item bid. In case of an
error in the extension of price, the unit price will prevail.
Specific elements of a properly prepared proposal include:
• The proposer has submitted the RFP on-line at NGEM by the published deadline.
• The person submitting the bid is pre-registered and pre-authorized by
their respective company/supplier.
• Detailed description of proposal that includes content in compliance
with the Statement of Work.
• All proposers must submit an attachment listing a minimum of three references with
similar installations with the products and services specified in the RFP Statement of Work.
• Any exceptions to any of the specifications or requirements of this bid shall be noted in an
attached document to the bid when submitted. By taking exceptions and clearly stating them
in an attached document titled “EXCEPTIONS,” and by offering alternates to replace the
excepted requirements, the bidder may still participate in the bid process; however, BCN
Purchasing shall be the sole judge of the acceptance of or rejection of any exceptions.
2. Submission of Proposals:
Proposals must submitted electronically at www.ngemnv.com no later than the time and date
set for receipt of the proposals.
FAXED, EMAILED or MANUAL submitted proposals will not be accepted.
3. Proposal Opening Procedure:
All NGEM submitted proposals shall be opened by the responsible buyer of the NSHE BCN
Purchasing Department, in a manner that avoids disclosure of contents to competing proposers. An
NGEM register/report of submitted proposals containing the names of all responses is automatically
prepared and retained by the NGEM and BCN’s Director of Purchasing. This register/report shall
be open for public disclosure after contract award, except as otherwise outlined herein.
4. Late Proposals:
Proposals, modifications, or withdrawals submitted/received after the date and time set for receipt
of this proposal will not be considered. Proposals submitted/received after the published due date
and time will be rejected.
5. Validity of Proposals:
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RFP # 8915 PROPOSAL PREPARATION
Proposals in response to this RFP shall be valid for a period of ninety (90) days from the due date
of the proposal.
7. Confidential/ProprietaryInformation:
Proposals are not to Contain Confidential/Proprietary Information. NSHE is subject to the Nevada
Public Records Law, Nevada Revised Statutes, and Chapter 239. Pursuant to NRS 239.010, et seq.,
each and every document provided to NSHE is presumed to be a "public record" open to inspection and
copying by any person. Proposals must contain sufficient information to be evaluated without
reference to any confidential or proprietary information. Any Proposal submitted that is marked
"confidential" or "proprietary," or that contains materials so marked, may be returned to the
Proposer and not be considered for award.
NSHE is not Liable for Disclosure of Proposer's Documents or Information. NSHE shall not in any way
be liable to Proposer for the disclosure of any information contained in Proposer's response to the RFP.
Furthermore, Proposer represents and warrants that any document or information it provides to
NSHE does not contain proprietary or confidential information owned or controlled by a third-party. If
NSHE is required to defend an action with regard to information or documents provided by Proposer
that is alleged to contain confidential or proprietary information owned or controlled by a third-party,
Proposer shall defend and indemnify NSHE, its officers, employees and agents from and against any
and all such claims, demands, losses, damages, costs and expenses, including attorney's fees and
costs.
8. Evaluations:
Proposals will be evaluated in terms of the completeness and quality of features contained in the
Proposal, compliance with the RFP process, pricing, proven track record, references, timeline,
financial capability, payment terms and previous performance with NSHE or the specific
University/College. Evaluation criteria defined in this RFP will be used by the evaluators to determine
the best qualifying proposal. NSHE shall not be obligated to accept low bid, but will make an award in
the best interest of NSHE after careful evaluation of all proposals received. Not meeting a certain
criteria does not necessarily exclude a respondent from the evaluation.
Evaluation Criteria:
The University/College will review all accepted responses based on the following Criteria:
Hardware requirements
Software requirements
Cost
Vendor experience and references
Completeness of proposal
9. Oral Presentation:
NSHE reserves the right to require any or all Proposers to make a formal, oral presentation. The
presentation may be either in-person at a designated site specified by NSHE or a web based
meeting. The Purchasing Department shall coordinate the scheduling of any presentations required.
Each proposer should be prepared to discuss and substantiate all areas of its proposal. In conducting
discussions, there shall be no disclosure of any information derived from proposals submitted by
competing proposers. The proposer shall be responsible for all costs associated with the
presentation.
10. Rejection of Proposals:
NSHE reserves the right to reject any and all proposals received, or any part thereof. Proposals may
be rejected for any of, but not limited to, the following causes:
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• Proposal lacks signature by an authorized representative of Proposer;
• Evidence of collusion exists between the Proposers;
• Proposer fails to meet the terms and conditions as specified in the RFP;
• Evidence submitted by the Proposer leads NSHE to believe that Proposer will be unable to carry
out the obligations of the agreement and to complete any or all of the work described;
• NSHE investigation determines the Proposer is not qualified to meet the obligations of the
agreement and complete work described;
• Proposed cost of services exceeds budgetary constraints.
11. Protests:
A person who bids on a contract may file a notice of protest regarding the awarding of a contract
within 5 business days after the date the recommendation to award a contract is issued. The notice
shall be delivered to the Director of BCN Purchasing and must include a statement specifying the
basis for the protest, with specific reference to the applicable NRS provisions the protesting party
alleges have been violated. Any notice of protest that is not submitted within 5 business days after the
recommendation to award a contract will not be considered and any untimely filing of a notice of
protest shall constitute a waiver of the right to file the protest.
A person filing a protest will be required to post a protest bond with a solvent surety authorized to do
business in Nevada. The bond posted or other security must be submitted with the notice of protest
and must be in an amount equal to 25% of estimated total value of the contract. The failure to post the
required bond, or late posting of such bond, shall be constitute a waiver of the right to file the protest.
The notice of protest will be reviewed by the Director of BCN Purchasing who will render a decision
within 5 business days. If the protesting party is not satisfied with the Director’s decision, an appeal may
be submitted to the Vice President of Finance & Administration within 5 business days after the date
the Director of BCN Purchasing issues the decision on the notice of protest. The Vice President of
Finance & Administration will render a final decision, and no further appeal will be permitted.
All costs incurred in responding to the bid protest will be deducted from the protest bond, unless the
protest is upheld in which case the bond or other form of security will be returned.
By submitting a notice of protest, the protesting party agrees that NSHE will not liable for any costs,
expenses, attorney’s fees, loss of income or other damages sustained by the protesting party in the
protest process and waives any and all claims for such costs, expenses, attorney’s fees, loss of
income or other such damages.
12. Award of Contract:
The Director of Purchasing reserves the right to enter discussions with any or all proposers after the
NSHE has initially reviewed proposals. This Request for Proposal may result in the award of
contract(s) to the most qualified responsive and responsible proposer whose proposal, after
evaluation by the NSHE and University/College, is considered the most advantageous to the NSHE
and University/College.
This Request for Proposal will be subject to "evaluation" by the NSHE BCN Purchasing Department
and University/College. The proposer is solely responsible for ensuring the content of its proposal
meets the evaluation criteria set forth in the Request for Proposal. Additional, previously published
information describing product features and capabilities and/or the vendor’s capabilities and track
record will be evaluated if such data is current and reflects the proposer’s existing situation.
The BCN and University/College reserve the right to reject any or all proposals and to waive minor
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irregularities not considered by the NSHE to be essential to the evaluation process. The NSHE and
University/College may, at their option, award parts of tasks if the Scope of Work lends itself to
division and it is in the best interest of the NSHE and University/College.
NSHE reserves the right, where appropriate, to request for "Best and Final" offers. Such responses
shall be subject to all provisions, and terms and conditions as set forth in the Request for Proposal,
unless otherwise modified.
Contractual commitments are contingent upon the availability of funds as evidenced by the issuance
of a purchase order. Agreements may be subject to the approval of NSHE’s legal counsel and may
require Board of Regents approval prior to execution.
Unless specifically stated herein, if a conflict or inconsistency exists between the terms set forth in
this RFP document and successful Proposer’s proposal, the language in this RFP document shall
take precedence.
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