Professional Moving Services for the Superior Court

Agency:	Superior Court of California, County of Santa Clara
State:	California
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Posted:	Mar 28, 2024
Due:	Apr 19, 2024
Solicitation No:	32824C
Publication URL:	To access bid details, please log in.

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REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Professional Moving Services for the Superior Court

RFP 32824C

PROPOSALS DUE:

April 19, 2024 NO LATER THAN 3:00 P.M. PACIFIC TIME

GS-036 REV 03/07/18

Page 1 of 23

RFP Title: Professional Moving Services for the Superior Court

RFP Number: 32824C

1.0 BACKGROUND INFORMATION

Santa Clara County Superior Court is seeking a proposal from licensed commercial movers with

experience in providing large scale and ongoing move-adds-changes of commercial offices including

but not limited to contents, furniture, computer monitors and office machinery. Selected vendor may be

called upon to assist the Court in annual personnel moves, file moves, and ongoing moves adds and

changes in court facilities throughout the Santa Clara County.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

Services include but not limited to the following duties:

General furniture, equipment, computer, boxed contents, and court file moves.

Be able to supply the court with moving materials such as boxes, zip lock bags for IT

equipment, shrink wrap and bubble wrap. Cost of supplies to be listed in line-item detail in bid

submission. Movers will agree to a full refund of any unused supplies after a project.

Moving labels, moving blankets, crates, library carts, and all other “move day of” equipment

are included at no additional cost as part of the project.

Team Leads are required on all Court projects. Lead must possess the ability to follow

instructions from court facilities staff and are proficient in the use of the English language.

Scope of work varies from project to project. Chosen vendor will meet with Court project

designee to review scope of work. Then provide detail cost analysis to the court no later than

2 weeks prior to the project based on scope of work.

Subcontracted movers will not be accepted without prior approval by the court.

Moves may include but not limited to the following court facilities:

Palo Alto Courthouse (270 Grant Ave Palo Alto, CA 94306)

Santa Clara Courthouse (1095 Homestead Rd Santa Clara, CA 95050)

Hall of Justice Courthouse (190 W Hedding Street San Jose, CA 95110)

Juvenile Delinquency Courthouse (840 Guadalupe Pkwy San Jose, CA 95110)

Downtown Superior Courthouse (191 N First Street San Jose, CA 95113)

Old Courthouse (161 N First Street San Jose, CA 95113)

Family Justice Center Courthouse (201 N. First Street San Jose, CA 95113)

Morgan Hill Courthouse (301 Diana Ave Morgan Hill, CA 95037)

3.0 TIMELINE FOR THIS RFP

The COURT has developed the following list of key events related to this RFP. All dates are subject to

change at the discretion of the COURT.

EVENT

RFP issued

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Anticipated interview dates (estimate only)

Evaluation of proposals (estimate only)

Notice of Intent to Award (estimate only)

DATE

March 28, 2024

April 10, 2024

April 17, 2024

April 19, 2024 at 3pm PST

April 22 –April 26, 2024

April 29 – May 3, 2024

May 9, 2024

GS-036 REV 02/26/18

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RFP Title: Professional Moving Services for the Superior Court

RFP Number: 32824C

EVENT

Negotiations and execution of contract (estimate only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

May 17, 2024

June 24, 2024

June 30, 2027

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT

DESCRIPTION

Attachment 1:

These rules govern this solicitation.

Administrative Rules

Governing RFPs (Non-IT

Services)

Attachment 2: COURT If selected, the person or entity submitting a proposal (the “Proposer”)

Standard Terms and must sign this COURT Standard Form agreement (the “Terms and

Conditions

Conditions”).

Attachment 3: Proposer’s On this form, the Proposer must indicate acceptance of the Terms and

Acceptance of Terms and Conditions or identify exceptions to the Terms and Conditions.

Conditions

A material exception to a Minimum Term will render a proposal

non-responsive.

Attachment 4: General

The Proposer must complete the General Certifications Form and

Certifications Form

submit the completed form with its proposal.

Attachment 5: Darfur

The Proposer must complete the Darfur Contracting Act Certification

Contracting Act Certification and submit the completed certification with its proposal.

Attachment 6: Payee Data This form contains information the COURT requires in order to process

Record Form

payments and must be submitted with the proposal.

For vendors claiming the DVBE incentive, the Proposer must complete

DVBE Incentive

the DVBE Declaration and Bidder Declaration forms to receive the 3%

incentive. See section 13.0.

[Only for solicitations of The Proposer must complete the Iran Contracting Act Certification and

$1,000,000 or more]

submit the completed certification with its proposal.

Attachment 7: Iran

Contracting Act Certification

(Only for solicitations of The Proposer must complete the Unruh Civil Rights Act and California

$100,000, or more)

Attachment 8: Unruh and

Fair Employment and Housing Act Certification.

FEHA Certification

5.0 PAYMENT INFORMATION

 Standard payment is after Court’s acceptance of work at the completion of each project.

 Vendor shall agree to a refund of any unused and unopened moving supplies by the Court.

 Payment is net 30 days after acceptance of invoice.

GS-036 REV 02/26/18

Page 3 of 23

RFP Title: Professional Moving Services for the Superior Court

RFP Number: 32824C

7.0 SUBMISSIONS OF PROPOSALS

7.1 Proposals should provide straightforward, concise information that satisfies the requirements of

the “Proposal Contents” section below. Expensive bindings, color displays, and the like are not

necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions and

requirements, and completeness and clarity of content.

7.2 The Proposer must include in the proposal

 Years of experience

 Two current clients of similar size and complexity for reference

The response must be signed by an authorized representative of the Proposer. The RFP title and

number must be prominently displayed either at the top of the response or the cover page of the

proposal.

Fill in information requested in the following rate sheet and attached to the in the cost

proposal.

GS-036 REV 02/26/18

Page 4 of 23

RFP Title: Professional Moving Services for the Superior Court

RFP Number: 32824C

HOURLY RATE (PREVAILING

WAGE)

STANDARD SATURDAY

Lead

Installer

Mover/Packer

Driver/Mover

VEHICLE CHARGES

24’ Bobtail w/ Liftgate Day Rate

Moving Cargo Van

STANDARD

SATURDAY

MOVING MATERIALS AND

SUPPLIES

Move Labels per pack

File moving boxes

Speed pack

Dollies

Keyboard Bag

24” Flat Screen Monitor Cover

Roll of Shrink-Wrap

Roll of Bubble-Wrap

Roll of Packing Tape

Move Blankets

Library Cart

(Lists other material costs not

listed)

STANDARD

SUNDAY

HOLIDAY

MISCELLANEOUS/OTHER COSTS

Fuel Charge

Minimum hours per day

Minimum fuel charge per day

STANDARD

SATURDAY

SUNDAY

HOLIDAY

GS-036 REV 02/26/18

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid #	Click to open	Title	Deadline	Additional Information
32824C	RFP	Professional Moving Services for the Superior Court	04/19/2024 at 3:00 p.m.	Request for proposal

Professional Moving Services for the Superior Court

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