RFP Transportation Fleet CCTV

Agency:	Eastside Union School District
State:	California
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Posted:	Apr 3, 2024
Due:	Apr 30, 2024
Publication URL:	To access bid details, please log in.

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Technology Services Department

REQUEST FOR PROPOSAL (RFP)

TRANSPORTATION FLEET CCTV

PROJECT# TFTS-24-04

IMPORTANT: READ ALL CONDITIONS AND INSTRUCTIONS CAREFULLY.

PROPOSALS MUST BE SUBMITTED TO:

EASTSIDE UNION SCHOOL DISTRICT

JOANNE DOWNEN

CHIEF BUSINESS OFFICER

JDOWNEN@EASTSIDEUSD.ORG

44938 30TH STREET EAST

LANCASTER, CA 93535

DUE ON:

APRIL 30, 2024, BY 1:59 P.M. (PST)

Technology Services Department

TABLE OF CONTENTS

1. SUMMARY AND BACKGROUND..................................................................................................... 3

2. PROPOSAL GUIDELINES............................................................................................................... 3

3. PROJECT PURPOSE AND DESCRIPTION......................................................................................... 3-4

4. PROJECT SCOPE ........................................................................................................................ 4

5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE............................................................................ 4

6. BUDGET .................................................................................................................................. 5

7. BIDDER QUALIFICATIONS ............................................................................................................ 5

8. PROPOSAL EVALUATION CRITERIA ............................................................................................. 5-6

9. Questions and answers……………………………………………………………………………………………………7

Technology Services Department

1. SUMMARY AND BACKGROUND

Eastside Union School District is looking to secure its transportation fleet of 24 buses.

Our goal is to achieve this by implementing CCTV for monitoring purposes.

2. PROPOSAL GUIDELINES

To be considered Proposals must contain the following.

1. Company Name.

2. 3 references of projects completed.

3. Estimated time of completion.

4. Total overall cost for all services, materials, and hardware combined itemized with

explanation.

This Request for Proposal represents the requirements for an open and competitive

process. Proposals will be accepted until 1:59pm PST, XXXX, 2024. Any proposals received

after this date and time will be returned to the sender. All proposals must be signed by an

official agent or representative of the company submitting the proposal.

Sealed Bids Accepted Until: April 30, 2024at 1:59 pm

Sealed Bids will be open in a public forum: April 30,2024 at 2:05 pm

Sealed Bids delivered to: 44938 30th St. East Lancaster, CA. 93535 in person or by Federal

Express, UPS or USPS. Sealed Bids must be stamped by the district time clock no later that

April 30, 2024 1:59 pm.

If the organization submitting a proposal must outsource or contract any work to meet the

requirements contained herein, this must be clearly stated in the proposal. Additionally, all

costs included in proposals must be all-inclusive to include any outsourced or contracted

work. Any proposals which call for outsourcing or contracting work must include a name

and description of the organizations being contracted.

All costs must be itemized to include an explanation of all fees and costs.

Contract terms and conditions will be negotiated upon selection of the winning bidder for

this RFP. All contractual terms and conditions will be subject to review by Eastside Union

School District legal department and will include scope, budget, schedule, and other

necessary items pertaining to the project.

Technology Services Department

3. PROJECT PURPOSE AND DESCRIPTION

The purpose of this project is as follows:

The Purpose of this project is to outfit our entire transportation fleet with CCTV that can

monitor our students, bus drivers, and exteriors of our transportation fleet to record any

and all events deemed necessary.

Project Description:

Our goal is to remotely monitor the interior and exterior of our bus fleet via High-definition

cameras. Utilize local and web-based applications for staff to view cameras and make

archived clips or recordings as needed.

4. PROJECT SCOPE

1. Perform comprehensive assessment of our bus fleet and transportation depot.

2. Propose best fitting solutions that meet our technical needs as well as cost thresh hold.

3. Create itemized list including cost of hardware and services required for project success

and completion.

4. Provide a zero service interruptions timeline of installation and project completion.

5. Perform all labor and services necessary to provide a turnkey solution of outfitting 24

buses with all requested technologies.

6. Proof of concept and quality control testing of all installed hardware and software

systems.

7. Provide training for applicable staff on all associated or proprietary applications web

based or local.

5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE

Request for Proposal Timeline:

Sealed Bids Accepted Until: April 30, 2024, at 1:59 pm

Technology Services Department

Sealed Bids will be open in a public forum: April 30,2024 at 2:05 pm

Sealed Bids delivered to:

JoAnne Downen

Chief Business Officer

44938 30th St. East Lancaster, CA. 93535 in person or by Federal Express, UPS or USPS. Sealed

Bids must be stamped by the district time clock no later than April 30, 2024 1:59 pm.

6. BUDGET

All proposals must include proposed costs to complete the tasks described in the project.

All categories must include itemized breakdown and total overall cost per category.

Project Initiation and Planning

Research/ assessment

Labor/ construction

Installation Materials

Applications and Licensing

Hardware

Payment and Performance Bond (forms Attached)

NOTE: All costs and fees must be clearly described in each proposal.

7. BIDDER QUALIFICATIONS

Bidders should provide the following items as part of their proposal for consideration:

• Examples of 3 or more relatable projects in similar scale.

• Testimonials from past clients on successful installations.

• Anticipated resources you will assign to this project (total number, role, title,

experience)

• A full comprehensive testing plan

• Timeframe for completion of the project

• Project management methodology

• License and bonded with / comprehensive General liability insurance.

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RFP Transportation Fleet CCTV

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