Transportation Fleet GPS Software

Agency:	Eastside Union School District
State:	California
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment D - Automatic Data Processing and Telecommunication Services
Posted:	Apr 22, 2024
Due:	Apr 29, 2024
Publication URL:	To access bid details, please log in.

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Technology Services Department

REQUEST FOR PROPOSAL (RFP)

TRANSPORTATION FLEET TECHNOLOGY SUITE

GPS, STUDENT TRACKING, ROUTE TRACKING

IMPORTANT: READ ALL CONDITIONS AND INSTRUCTIONS CAREFULLY.

PROPOSALS MUST BE SUBMITTED TO:

EASTSIDE UNION SCHOOL DISTRICT

JOANNE DOWNEN

JDOWNEN@EASTSIDEUSD.ORG

CHIEF BUSINESS OFFICER

44938 30TH STREET EAST

LANCASTER, CA 93535

DUE ON:

APRIL 29, 2024, BY 1:59 P.M. (PST)

Technology Services Department

TABLE OF CONTENTS

1. SUMMARY AND BACKGROUND..................................................................................................... 3

2. PROPOSAL GUIDELINES............................................................................................................... 3

3. PROJECT PURPOSE AND DESCRIPTION............................................................................................ 3

4. PROJECT SCOPE ........................................................................................................................ 4

5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE......................................................................... 4-5

6. BUDGET .................................................................................................................................. 5

7. BIDDER QUALIFICATIONS ............................................................................................................ 5

8. PROPOSAL EVALUATION CRITERIA ................................................................................................ 6

9. Questions and answers....................................................................................................... 7

Technology Services Department

1. SUMMARY AND BACKGROUND

Eastside Union School District is looking to modernize its transportation fleet of 24 buses.

Our goal is to achieve this by implementing GPS route tracking, and student tracking

systems.

2. PROPOSAL GUIDELINES

To be considered Proposals must contain the following.

1. Company Name.

2. 3 references of projects completed.

3. Estimated time of completion.

4. Total overall cost for all services, materials, and hardware combined itemized with

explanation.

This Request for Proposal represents the requirements for an open and competitive

process. Proposals will be accepted until 1:59pm PST, April 29, 2024. Any proposals

received after this date and time will be returned to the sender. All proposals must be

signed by an official agent or representative of the company submitting the proposal.

If the organization submitting a proposal must outsource or contract any work to meet the

requirements contained herein, this must be clearly stated in the proposal. Additionally, all

costs included in the proposals must be all-inclusive to include any outsourced or

contracted work. Any proposals which call for outsourcing or contracting work must include

the name and description of the organizations being contracted.

All costs must be itemized to include an explanation of all fees and costs.

Contract terms and conditions will be negotiated upon selection of the winning bidder for

this RFP. All contractual terms and conditions will be subject to review by Eastside Union

School District legal department and will include scope, budget, schedule, and other

necessary items pertaining to the project.

3. PROJECT PURPOSE AND DESCRIPTION

The purpose of this project is as follows:

The Purpose of this project is to outfit our entire transportation fleet with CCTV, smart GPS,

student/rider tracking, and route tracking software. Automation of student check on and

off, stop notification that alerts the driver to what student is getting off at each stop.

Technology Services Department

Project Description:

Our goal is to remotely monitor our bus fleet in real time with smart GPS route guidance, as

well as check students on and off the bus with student ID cards via sufficient scanning devices.

Simultaneously alerting the driver of what student needs to get off at what stop per pre-

determined bus route. Utilizing local or web-based applications for staff to view and monitor all

requested technologies.

4. PROJECT SCOPE

1. Perform comprehensive assessment of our bus fleet and transportation depot.

2. Propose best fitting solutions that meet our technical needs as well as cost thresh hold.

3. Create an itemized list including cost of hardware and services required for project

success and completion.

4. Provide a zero service interruptions timeline of installation and project completion.

5. Perform all labor and services necessary to provide a turnkey solution of outfitting 24

buses with all requested technologies.

6. Proof of concept and quality control testing of all installed hardware and software

systems.

7. Provide training for applicable staff on all associated or proprietary applications web

based or local.

5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE

Request for Proposal Timeline:

All proposals in response to this RFP are due no later than 1:59pm PST April 29th, 2024.

Proposals will be opened and recorded in an open forum at 2:00 PM on April 29th.

6. BUDGET

All proposals must include proposed costs to complete the tasks described in the project.

All categories must include itemized breakdown and total overall cost per category.

1. Project Initiation and Planning

2. Research/ assessment.

3. Labor/ construction

4. Installation Materials

5. Applications and Licensing

6. Hardware

NOTE: All costs and fees must be clearly described in each proposal.

Technology Services Department

7. BIDDER QUALIFICATIONS

Bidders should provide the following items as part of their proposal for consideration:

• Examples of 3 or more relatable projects in similar to larger scale.

• Testimonials from past clients On successful installations.

• Anticipated resources you will assign to this project (total number, role, title,

experience)

• A full comprehensive testing plan

• Timeframe for completion of the project

• Project management methodology

• License and bonded with / comprehensive General liability insurance.

OTHER REQUIREMENTS

LABOR

• Proposals should also include the following: A. SB 854 became effective July 1,

2014, and requires contractors to register with the Department of Industrial

Relations prior to bidding on public works projects. This registration form is

attached. All contractors and sub-contractors MUST register with the Department

of Industrial Relations @ www.dir.ca.gov

• Prevailing Wage: Proposal will include labor at Prevailing Wage Rates. Proposal

will be rejected if Prevailing Wage is not included in price.

• Public Works Contractor Registration Certification: Pursuant to Labor Code

sections 1725.5 and 1771.1 all contractors and subcontractors that wish to bid on,

be listed in a bid proposal, or enter into a contract to perform public work must be

registered with the Department of Industrial Relations (DIR). Proposals will be

rejected if vendor is not registered with the DIR.

8. PROPOSAL EVALUATION CRITERIA

Eastside Union School District will evaluate all proposals based on the following criteria. To

ensure consideration for this Request for Proposal, your proposal should be complete and

include all of the following criteria:

• Overall proposal suitability: proposed solution(s) must meet the scope and needs

included herein and be presented in a clear and organized manner.

• Organizational Experience: Bidders will be evaluated on their experience as it

pertains to the scope of this project.

• Previous work: Bidders will be evaluated on examples of their work pertaining to

installation as well as client testimonials and references.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Transportation Fleet GPS Software

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