RFP P495-24 Patient Transport Services [PDF] Addendum 1 [PDF]

Agency:	University of New Mexico Health System
State:	New Mexico
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Posted:	Mar 7, 2024
Due:	Mar 27, 2024
Solicitation No:	RFP P495-24
Publication URL:	To access bid details, please log in.

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The Regents of the University of New Mexico for its public operation known as UNM Health

Sciences Center, specifically, UNM Hospital (UNMH)

PURCHASING DEPARTMENT

933 Bradbury Dr. SE, Suite 3165

ALBUQUERQUE, NM 87106

ISSUANCE DATE: March 6, 2024

RFP P495-24 Patient Transport Services

1. Offer Due Date/Time: ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND

EVALUATION BY THE PROCUREMENT SPECIALIST OR DESIGNEE REFERENCED ON THIS

COVER PAGE NO LATER THAN 2:00 PM MOUNTAIN STANDARD TIME/DAYLIGHT TIME ON

March 27, 2024. Proposals received after this deadline will not be accepted. The date and time of receipt will

be recorded for each proposal.

2. UNMH invites you (“Offeror”) to submit an offer for materials and/or services set forth in this RFP.

Please carefully read the instructions, specifications, and Standard Terms and Conditions, because failure to

comply therewith may result in an offer being classified as unresponsive and disqualified. New Mexico civil

and criminal law prohibits bribes, gratuities, and kickbacks. (13-1-191 NMSA 1978)

3. Procurement Specialist Contact Information: The UNMH has assigned a Procurement Specialist

who is responsible for the conduct of this procurement whose name, address, telephone number and e-mail

address are listed below:

Name:

Title:

Telephone:

E-mail:

Address:

Chris Lechalk

Procurement Specialist

505-410-6542

cwardlechalk@salud.unm.edu

933 Bradbury Drive, SE, Suite 3165

Albuquerque, NM 87106

4. Public Disclosure: Responses to Become Public Records. All materials submitted in response to this RFP

become a matter of public record and shall be regarded as public record.

New Mexico Inspection of Public Records Act, Section 14-1-1 et seq., NMSA 1978 as Amended

(“IPRA”) limits the UNMH’s ability to withhold prequalification and bid data to trade secrets or records,

the disclosure of which is exempt or prohibit pursuant to federal or state law.

5. Confidentiality: As a state institution, UNMH is subject to the IPRA, so unless there is an exception

under the law, documents in the University's possession are subject to review by any member of the public.

One exception to this general rule is for trade secrets. Trade secrets are not subject to disclosure under an

IPRA request. New Mexico law defines a "trade secret" at NMSA Sec. 57-3A-2. Please review the

definition (or have your company attorney do so) and explain how the pages that you have marked as

"Confidential" fall within New Mexico's definition of a trade secret.

6. The UNMH will recognize as confidential only those elements in each response, which are readily

separable from the proposal into its own section, and which are clearly marked as “CONFIDENTIAL” or

“PROPRIETARY” in order to facilitate eventual public inspection of the non-

confidential portion of the proposal. PLEASE NOTE: The price of products offered or the cost of services

proposed shall not be designated as proprietary or confidential information.

UNMH will ignore markings of “CONFIDENTIAL” on proposal cover sheets or on every page. Vague

designations and blanket statements regarding entire pages or documents are insufficient and shall not

bind UNMH to protect the designated matter from disclosure. Do not mark your cover page

confidential. Do not put the word “confidential” on every page. Do not identify pricing as confidential.

If you identify any portions of our proposal as confidential or as a trade secret, you agree, by submitting

your proposal, that UNMH’s sole obligation in connection with an IPRA request relating to your

proposal is to provide you with notice of the IPRA request so that you may seek relief as you may deem

appropriate. UNMH reserves the right to reject any proposal not in compliance with this paragraph.

The UNMH shall not in any way be liable or responsible for the disclosure of any records if they are not

plainly marked “CONFIDENTIAL” or “PROPRIETARY” or if disclosure is required by law, regulation,

subpoena, order of the court or other legal requirements that purports to compel disclosure, including

without limitation, the IPRA.

7. Table of Contents:

Section I.

Section II.

Section III.

Exhibit A

Exhibit B.

Exhibit C.

Exhibit D.

Exhibit E:

Exhibit F:

Exhibit G:

Exhibit H:

Exhibit I:

Exhibit J:

Exhibit K:

Exhibit L:

Exhibit M:

Introduction and General Information

Proposal Copies and Format

Additional Instructions to Offerors & NM Preferences

Transactions (April 1991)

Scope of Work

Organization of Proposal

Evaluation Criteria

Resident Veterans Preference Certification Mandatory

Authorized Signature Page Mandatory

Small And Small Disadvantaged Business Certification Mandatory

Conflict Of Interest and Debarment/Suspension Certification Form

Mandatory

Insurance Requirements

Certification and Disclosure regarding Payments to Influence certain Federal

Transactions Mandatory

Standard Terms and Conditions

Sample Agreement and Business Associates Addendum

Information Security Plan

Cost Proposal

SECTION I. INTRODUCTION AND GENERAL INFORMATION

The purpose of this Request of Proposals (RFP) is to solicit sealed proposals to establish contract(s) through

competitive negotiations for the procurement of goods and/or services as set forth in Exhibit A, Scope of

Work.

It is intended that this RFP will result in UNMH entering into a contractual agreement with one or more

successful Offeror(s), for an Initial Contract Term of up to three (3) year(s) with an option to renew for

additional terms, as provided for in NMSA 13-1-150 (Multi-Term Contract). Continuation of the contract(s)

is contingent upon satisfactory contract compliance by the Contractor, as determined by UNMH. The UNMH

must approve all contract renewals, amendments and adjustments.

1.1 Forms and Exhibits. The RFP Submission Forms and Exhibits and the other documents requiring

execution by the Offeror shall be completed and signed by a duly authorized representative of the

Offeror. Proposals should be completed without delineations, alterations, or erasures. Should there be

any discrepancy between the original and any of the copies, the original shall prevail.

1.2 Requirements. For purposes of this RFP:

1.2.1 “must” and “shall” indicate that the requirement is mandatory, subject to provisions of this

RFP; and

1.2.2 “should”, “could” and “may” indicate that the requirement is discretionary.

1.3 Notice. The Offerors are put on notice that from the date of issue of the RFP through any award

notification of the Agreement:

1.3.1 Only the Procurement Specialist is authorized by the UNMH to amend or waive the requirements

of the RFP pursuant to the terms of this RFP;

1.3.2 Offerors should not contact any of the staff at UNMH, (except for the Procurement Specialist)

in regards to this RFP, unless instructed to in writing by the Procurement Specialist;

1.3.3 Under no circumstances shall the Offeror rely upon any information or instructions from the

Procurement Specialist, UNMH employees or their agents unless the information or

instructions is provided in writing by the Procurement Specialist in the form of an addendum;

and

1.3.4 UNMH, their employees, nor their agents shall be responsible for any information or instructions

provided to the Offeror, with the exception of information or instructions provided in an

addendum by the Procurement Specialist.

1.4 Information

1.4.1 Offeror to Review. The Offeror must carefully review this RFP and ensure that the Offeror has

no reason to believe that there are any uncertainties, inconsistencies, errors, omissions, or

ambiguities in any part of this RFP. Each Offeror is responsible for conducting its own

investigations and due diligence necessary for the preparation of its Proposal.

1.4.2 Offeror to Notify. If the Offeror discovers any uncertainty, inconsistency, error, omission or

ambiguity in this RFP, the Offeror must notify the Procurement Specialist in writing prior to

submitting the Offeror’s Proposal.

1.4.3 Offerors shall not: Claim after submission of a Proposal that there was any misunderstanding

or that any of the conditions set out in Section 1.4.1 Offeror to Review were present with

respect to this RFP; or hold any staff of UNMH liable for any uncertainty, inconsistency, error,

omission, or ambiguity in any part of this RFP.

1.5 Clarification and Questions

1.5.1 Submission. Offerors may request clarification of this RFP by:

1.5.1.1 Submitting all requests for clarification by email to the Procurement Specialist identified

on page 1 of this RFP or as otherwise directed by the Procurement Specialist.

1.5.1.2 Including the Offeror’s address, telephone number, facsimile number and email address.

1.5.1.3 If the question pertains to a specific section of this RFP, reference should be made to

the specific section number and page; and

1.5.1.4 Submitting all requests for clarification no later than 2:00 PM MST, March

20, 2024.

1.5.2 Questions and Answers. The UNMH will provide Offerors with written responses in the form

of addenda to questions that are submitted in accordance with Section(s) 1.5.1 and 1.6. All

addenda shall form part of this RFP. Questions and answers will be distributed in numbered

addenda. In answering the Offeror’s questions, the Procurement Specialist will include in

all addenda the questions asked but will not attribute the questions to any Offeror.

Notwithstanding the foregoing, the Procurement Specialist may in its sole discretion answer

similar questions from various Offerors only once, edit the questions for clarity, and elect

not to respond to questions that are either inappropriate or not comprehensible.

1.6 Issued Addenda. Each Offeror shall be responsible for verifying before submitting its Proposal

that it has received all addenda that have been issued. All addenda will be posted on the UNMH

proposal website visit http://hsc.unm.edu/health/about/bids-proposals/proposals.html. Instructions,

clarifications, or amendments which affect this RFP may only be made by addendum.

1.7 Amendments to the RFP. UNMH shall have the right to amend or supplement this RFP in writing prior

to the Closing Time. No other statement, whether written, oral or inferred, will amend this RFP. The

addenda shall be binding on each Offeror.

1.8 Clarification of Offeror’s Proposal

1.8.1 UNMH shall have the right at any time after Proposal submission, to seek clarification from any

Offeror in respect of such Offeror’s Proposal, without contacting other Offerors. UNMH is not

obliged to seek clarification of any aspect of a Proposal.

1.8.2 Any clarifications sought shall not be an opportunity to either correct errors or to change the

Offeror’s Proposal in any substantive manner. In the clarification process, no change in the

substance of the Proposal shall be offered or permitted. Subject to the qualification in this

Section, any written information received by UNMH from an Offeror in response to a request

for clarification from UNMH shall be considered part of the Offeror’s Proposal.

1.9 Verification of Information. UNMH shall have the right to:

1.9.1 Verify any Offeror statement or claim by whatever means the UNMH deems appropriate,

including contacting persons in addition to those offered as references, and to reject any

Offeror statement or claim, if the statement or claim or its Proposal is patently unwarranted

or is questionable; or

1.9.2 Access the Offeror’s premises where any part of the work is to be carried out to confirm

Proposal information, quality of processes, and to obtain assurances of viability; and

1.9.3 The Offeror shall cooperate in the verification of information and is deemed to consent to

UNMH verifying such information.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP P495-24 Patient Transport Services [PDF] Addendum 1 [PDF]

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