Replace Main Motor Heat Exchangers on NOAA Ship PI

Active

Contract Opportunity

Amendment 0003 is to accomplish the following
Extend the offer due date to 5/1/2025
all other terms and conditions remain the same.
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THIS COMBINED SYNOPSIS/SOLICITATION 1333MK25Q0079 CONSTITUTES A REQUEST FOR QUOTATION (RFQ) AND INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2025-03.

THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), OFFICE OF MARINE & AVIATION OPERATIONS (OMAO), MARINE OPERATION CENTER PACIFIC, THE NOAA SHIP PISCES REQUIRES REPLACEMENT OF MAIN MOTOR HEAT EXCHANGERS.

CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE

0001 Replace Main Motor Heat Exchangers on NOAA Ship Pisces per Statement of Work
PLEASE REFER TO THE STATEMENT OF WORK for details

0002 GROWTH WORK CLIN.
THIS CLIN IS RESERVED FOR CONDITION FOUND REPORT, GROWTH WORK -ADDITIONAL ITEMS REQUIREMENT (AIR).
***THE CONTRACTOR SHALL NOT PERFORM ADDITIONAL WORK OUTSIDE THE SCOPE OF THE ORIGINAL CONTRACT ON THE DIRECTION OF ANYONE OTHER THAN THE CONTRACTING OFFICER.***
***PERFORMANCE OF ADDITIONAL WORK WITHOUT AN ASSOCIATED NOTICE TO PROCEED BY THE
CONTRACTING OFFICER IS NOT AUTHORIZED AND WILL NOT BE REIMBURSED BY THE GOVERNMENT.***
***VENDOR SHALL PROVIDE A WRITTEN CONDITION REPORT TO THE CONTRACTING OFFICER FOR ANY ADDITIONAL SERVICES/ FUNDS NEEDED AND MUST BE EMAILED TO THE CONTRACT OFFICER FOR APPROVAL to CHRISTOPHER.BAKER@NOAA.GOV.***
***THE CONTRACTOR SHALL NOT INDEPENDENTLY PROCEED WITH REQUESTED WORK IN ANTICIPATION OF A FORTHCOMING CHANGE ORDER.**
FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)
NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.
1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to (CO/CS email).
2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote and PAGE 1 of their SAM REGISTRATION.
3. Offerors shall assume that the Government has no prior knowledge of them or their capability.
4. Acknowledge any solicitation amendments (SF-30), if any.
5. For brand name requirements; Address the ability of meeting the requirements per the specifications with a detail material specification or data sheet, pictures of any requested supply item, and an Authorized OEM letter to sale, distribute or service their products.
6. Provide Copy of Liability Insurance for any services to be performed.
7. Provide at least two references for Jobs performed within the past three years that are same or similar in scope to this requirement.
8.Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.
THE GOVERNMENT WILL AWARD A FIRM FIXED PRICE CONTRACT BASED ON BEST VALUE TO THE GOVERNMENT:

1.        Technical Approach and Capability.
The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. Quality, efficiency and expedience are being evaluated. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2.        Past Performance.
Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The offeror is required to fill out blocks 1-4 and send the attached Past Performance Questionnaire to the references provided by the offeror in their submission. The references should complete the Past Performance Questionnaire and then email it directly to (CS/CO email) by the closing date and time of this solicitation. The Government reserves the right to consider past performance report forms received after the due date and time of the solicitation, past performance questionnaires submitted from previous solicitations, and to contact references for verification or additional information.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.
3.        Price. The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.
4.        Any additional qualifications/licenses required by the program.
5.        Delivery/Period of Performance considerations. - Parts may arrive earlier or later than Period of performance date, vendor must provide availability dates within one-week window of the Period of performance. Time of completion of this project shall also be evaluated.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all basis with payment terms of Net 30.
THIS ACQUISITION IS 100% SMALL BUSINESS SET ASIDE UNDER NAICS CODE 336611, SHIP BUILDING AND REPAIRING WITH THE SIZE STANDARD OF 1,300 EMPLOYEES PRODUCT SERVICE CODE IS J020.

PLEASE REVIEW THE ATTACHED RFQ 1333MK25Q0079 AND PROVIDE THE FOLLOWING INFORMATION WITH YOUR OFFER, FAILURE TO PROVIDE THE FOLLOWING DOCUMENTATION MAY BE EXCLUDED FROM CONSIDERATION.

1. THE REQUEST FOR QUOTE (RFQ) NUMBER;
2. THE NAME, ADDRESS, TELEPHONE NUMBER, AND SAM UNIQUE IDENTIFIER OF THE OFFEROR; PROVIDE PAGE ONE OF YOUR SAM REGISTRATION; ENSURE IT IS ACTIVE ACCOUNT.
3. INCLUDE A STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL TERMS, CONDITIONS, AND PROVISIONS INCLUDED IN THE RFQ. QUOTES THAT REJECT THE TERMS AND CONDITIONS OF THE RFQ MAY BE EXCLUDED FROM CONSIDERATION;
4. ACKNOWLEDGMENT OF SOLICITATION AMENDMENTS (SF-30), IF ANY.
5. ADDRESS THE ABILITY OF MEETING THE REQUIREMENTS PER THE SPECIFICATIONS WITH A DETAIL MATERIAL SPECIFICATION OR DATA SHEET, PICTURES OF THE ITEM, AND AUTHORIZED OEM LETTER TO SALE OR DISTRIBUTE THEIR PRODUCTS.
6. AN ITEMIZED/DETAIL BREAKDOWN COST OF THE QUOTE THAT WILL REFLECT THE ENTIRE PRICE UNDER THIS RFQ. (THAT WOULD INCLUDE IF APPLICABLE THE FOLLOWING: MATERIAL COST, LABOR, TRAVEL, FREIGHT/DELIVERY, ETC.).
7. A COPY OF THE LIABILITY INSURANCE (PLEASE ENSURE IS UP TO DATE).(FOR SERVICES ONLY)
8. INCLUDE STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL TERMS, CONDITIONS, AND PROVISION INCLUDED IN THE RFQ. QUOTES THAT REJECTS THE TERMS AND CONDITIONS OF THE RFQ MAY BE EXCLUDED FROM CONSIDERATION.
9. PLEASE PROVIDE AT LEAST THREE REFERENCES FOR JOBS PERFORMED WITHIN THE PAST THREE YEARS THAT ARE THE SAME OR SIMILAR IN IN SCOPE SPECIFICALLY IN "HEAT EXCHANGER". PAST PERFORMANCE SHALL INCLUIDE A POINT OF CONTACT THAT INCLUDES NAME, TELEPHONE NUMBER, EMAILS AND A DETAIL DESCRIPTION OF THE SERVICE PERFORMED AND PRICE. CPARS OR PERFORMANCE REPORTS/FEEDBACK ARE HIGHLY RECOMMENDED.

ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH SHALL BE CONSIDERED BY THE AGENCY. QUOTES MUST BE SUBMITTED VIA ELECTRONIC MEANS (EMAIL) NO LATER THAN May 1, 2025 AT 12:00 P.M. EASTERN TIME (ET). TO CHRISTOPHER.BAKER@NOAA.GOV.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NONRECEIPT OF EMAIL. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST A CONFIRMATION OF THE EMAIL RECEIPT

***ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO CHRISTOPHER.BAKER@NOAA.GOV.BY APRIL 25, 2025 AT 12:00 P.M. ET. TELEPHONE INQUIRIES WILL NOT BE HONORED. ***

CONTRACTORS ARE ENCOURAGED TO REGISTER WITH THE SAM.GOV VENDOR NOTIFICATION SERVICE AS WELL AS THE INTERESTED VENDORS LIST FOR THIS ACQUISITION (SEE APPLICABLE TAB WITHIN FEDBIZOPPS WHERE THIS SYNOPSIS/ SOLICITATION IS POSTED). QUOTERS MUST BE
REGISTERED IN THE SAM DATABASE TO BE CONSIDERED FOR THIS AWARD. REGISTRATION IS FREE AND CAN BE COMPLETED ON-LINE AT HTTP:// WWW.SAM.GOV/.

FOR CLAUSES AND PROVISION PLEASE SEE ATTACHED STANDARD FORM 1449 1333MK25Q0079

Attachments/Links