Notice of Request for Proposals for the Removal and Relocation of the Tin Shop Building at 106 N. Ri

CITY OF BATAVIA, ILLINOIS

Notice of Request for Proposals

for the Removal and Relocation of the Tin Shop Building at 106 N. River Street

REQUEST FOR PROPOSALS (RFP)

A. Introduction to the City of Batavia

Settled in the early 1830’s, the City of Batavia (the “City”) is located 35 miles due west of downtown Chicago along the banks of the Fox River.  The City was incorporated as a village in 1856 and as a city in 1891.  Batavia is nicknamed ‘The Windmill City’, as a result of its industrial role at the turn of the century as the windmill manufacturing capital of the world and many antique and replicated windmills may be seen throughout the City.  Presently, Batavia’s population exceeds 26,000 residents and the current land area of the City is 10.65 square miles.  The City operates under an aldermanic form of government with 14 aldermen, two from each ward, elected for overlapping four-year terms. The Mayor is elected on an at-large basis.

The City’s downtown, central business district straddles the Fox River and is approximately 175 acres in total area.  It is largely characterized by an eclectic mix of historic commercial, office and residential uses and building architectural types. On top of that, Batavia’s downtown has, by both natural and man-made forces, become one of Chicagoland’s premier settings for its residents and visitors to enjoy open space, bicycle and pedestrian trails and places for public gatherings.  Many downtown settings, particularly former industrial buildings and their surrounding properties that date back to the early twentieth century, have been rehabbed and adapted to meet modern requirements for residential and commercial spaces. Batavia is home to more than 1,200 businesses, including Fermilab National Accelerator Laboratory, the U.S. Headquarters of Aldi Inc., and Suncast Corporation.  The City’s excellent school system, historic charm, and unparalleled recreational and shopping amenities make the community a desirable place to live, work, and play.

B.  Request for Proposals Submittal Due Date

The City of Batavia’s Community and Economic Development Department will accept sealed Requests for Proposals until April 18, 2025 at Noon for the Removal and Relocation of the Tin Shop Building at 106 N River Street in the City of Batavia.

C. Project Description

The City owns the building located at 106 N River Street in the City of Batavia.  The City is seeking proposals to relocate in whole, or dismantle and remove the entire structure located at this address.  Other buildings on the site including the garage at 112 N River and the MainStreet shed shall not be removed nor damaged as part of the project.

D.  Project Objective

The objective of the City’s RFP process is to secure proposals for removing the building from the site to be used off site in another location.  The building can be relocated in whole or dismantled and reconstructed.  The site will need to be completely cleared of any of the building as part of the proposal.  In addition, any foundations shall be removed and filled in with clean fill, topsoil and seeded as per City direction.

Specifically the City will seek the following in the Proposal:

1. Whether the building is to be moved in whole or dismantled and reconstructed off site.
2. A bid price for acquiring the building.
3. Affidavit that the building will be completely removed from the site by the deadline set in this RFP.
4. Location where the building will be relocated to shall be provided.
5. The proposal should include a project.
6. A performance and/or surety bond shall be provided to guarantee the removal of the building by the deadline date, which bond the City may use to remove the building and restore the site to a level surface.
7. Provide a list of relevant and comparable projects undertaken in the past 10 years.

Proposals shall be due no later than April 18, 2025 at Noon.  The successful bidder shall provide the City with a performance and/or surety bond, and well as a certificate of insurance listing the City as additional insured to guarantee the removal of the building and restoration of the site within the time frames set herein.

The City will require that the foundation is removed and back filled with clean fill, topsoil and seeded as part of the project.  No materials shall remain on the property beyond the building removal date.  Any materials or building components remaining after the building removal date shall be deemed a default and may cause the draw on the surety to remove the materials and/or restore the site.

Any extensions of the building removal deadline shall be on a case by case basis and shall show extenuating circumstances for why the deadline should be extended.   Any such requests shall be made at least 10 business days prior to the deadline.

Site Inspection:  The City shall schedule a date to allow for inspection of the building interior.   Interior inspection requests shall be scheduled individually and not as a group due to the condition of the building.   Exterior inspections are permitted at any time provided permission has been granted by the City prior to accessing the site.

E. Proven Experience

Your response shall include proof of the aforesaid experience by providing no fewer than three examples of relevant projects where the respondent acted as lead/principal development interest.

Such redevelopment examples shall include, but not necessarily be limited to:

1. Project name, location (Address, City & State) and the dates of the initial, formal application for development approval and of the development’s completion and occupancy.
2. Project Owner and Contact Person (Name, Address, Telephone, Email).
3. Project Description, to include: total project area; number of buildings by use and by square feet; if residential component, types of housing and number of units; public open space by size and character of space; public and private parking counts.
4. Project Costs.

1. Property Acquisition
2. Construction

1. Acquisition/Control of redevelopment parcel(s).  If respondent owned the subject property for more than three (3) years prior to obtaining necessary local approval for its development, indicate how and when respondent acquired said property.  If the redevelopment property was acquired within three (3) years of having obtained local approval for its development and the acquisition and/or development was financed through a private lending institution, information shall include how and with what financial institution, as well as respondent’s equity (as a percentage) of such financing.
2. Land Use Planning and Architectural Design.        Information shall include approved site plan and architectural renderings, including building and landscape architecture plans.
3. Municipal Contact Information.  Provide name, address, telephone number and email address for person acting as principal contact for the city or village in which project is located presently and at the time the project was completed.

E.  Key Respondent Personnel

The response shall identify key personnel that will be assigned to various critical project phases.  Please provide the names and brief professional resumes of the principal/lead contact for the City and other key personnel that will be assigned to the following aspects of the redevelopment project (one person may act as principal contact for the City for more than one phase shown below):

1. Overall Project Direction/Management
2. Site Engineering.
3. Construction.

F. Submittal Information

1. Electronic.  Respondent shall send, as an attachment to an email, one consolidated electronic copy of the RFP response packet to Jeff Albertson, Building Official at For security reasons, you must enable JavaScript to view this E-mail address.. Said email shall be received no later than April 18, 2025 at Noon.

AND

1. Hard Copy.  Respondent shall also provide to the city Four (4) hard copies of the full RFP response packet, received at the office shown below no later than April 18, 2025 at Noon:

Jeff Albertson
Building Official

City of Batavia

100 N. Island Avenue

Batavia, IL  60510

G. Respondent Selection Process

The City will employ a qualification-based selection procedure that involves the review of RFP responses, the evaluation and ranking of submittals, negotiation of  acquisition price with the most qualified firm and the final selection of the most qualified respondent. The evaluation of submittals and purchase price negotiations are expected to be performed by the City of Batavia and its consultants.  Formal approval and award will be made by the City Council. The City reserves the right to reject any proposal and is not obligated to move forward with any development partner or proposal should there not be a qualified response.

H. Evaluation Criteria

1. Respondent Qualifications

Criteria: Are similar and current conditions and resulting projects (within the last 10 years) included to document the respondent’s qualifications? Are individual staff members identified to document that the respondent has the staff to perform the work? Does the respondent have proven experience and the financial capacity to execute a successful project?  Does the respondent have appropriate management and support staff with the requisite experience to successfully complete the desired project? Are such staff locally based?  Are staff members identified in the response the same staff that performed the work on the projects submitted? If the respondent has identified areas in which he/she or his or her firm is lacking expertise, does the weakness affect a major component of the project? Is the response clear, concise, well-organized, complete, and devoid of excess promotional material?

2. Project Staffing

Criteria: Is the Project Director/Manager qualified to manage all phases of the project? Has the respondent demonstrated ability in studying, designing, and constructing projects in similar circumstances, resulting in an appropriate mixed-use, urban infill development? Does the support staff have sufficient experience with related work? Is there an appropriate mix of professional and technical staff? Are all required disciplines identified for this scope of work? If sub-consultants are proposed, have they worked with the consultant before? Have all team members had similar experience regarding project scope and magnitude?

3. Project Experience

Criteria: Are similar and current (last 10 years) projects submitted as examples? Do references confirm a "job well done"? Are references current and accessible? Do State of Illinois regulatory and review agencies have a positive experience with the Consultant?

4. Proposal Content

Criteria: Is the proposal as brief and well organized as possible and devoid of excess promotional material? Does the response present all the required material in a professional manner? Does the response address all required information?

I.  Clarification

Questions or requests for clarification regarding this Request for Proposals shall be directed in writing to Jeff Albertson, Building Official, City of Batavia, 100 N. Island Ave., Batavia, Illinois 60510.

J. RFP Inquires

The department contact person listed below is the only individual who can be contacted about the RFP before the proposed deadline.  The department contact cannot vary the terms of this RFP.

Jeff Albertson

Building Official

City of Batavia

100 N. Island Ave.

Batavia, Illinois 60510

630-454-2700

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Photos of the property are available on the Tin Shop Aerial and Interior Photos PDF.