Mica Sup. Area HVAC System Replacement, Idaho Department of Lands, Coeur d'Alene, ID

Location:	Idaho
Posted:	Dec 9, 2025
Due:	Dec 18, 2025
Agency:	State Government of Idaho
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26501
Publication URL:	To access bid details, please log in.

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DESCRIPTION OF PROJECT

The Idaho Department of Lands, Mica Supervisory Area’s regional facility, located in Coeur d’Alene,

Idaho, has been experiencing multiple failures with the mechanical systems in their administrative

office.

The administrative office (approximately 26,540 s.f.) is comprised of two wings that are connected by a

central corridor. The original wing was built in 1998 (approximately 13,726 s.f.) with a VAV

mechanical system, and the addition wing was built in 2019 (approximately 12,814 s.f.) with a VRF

mechanical system. Both systems have had ongoing issues.

The scope of this project will include investigations of the existing systems, and design and construction

for either repairing or replacing the mechanical systems to provide fully functional systems to the office.

Attachments to this RFQ include:

Exhibit A: Drawings from original building 1998

Exhibit B: Drawings from building addition 2019

Exhibit C: Johnson Borrow Report from 11/3/2025 on mechanical system failures in 2019 wing

REQUIRED SERVICES

The State of Idaho, through the Division of Public Works, is requesting proposals for Design-Build services

for DPW #26501:IDL_ Mica Supervisory Area Office HVAC System Replacement. A total project budget

has been established at $1,295,000 to include the following: existing system commissioning and

functionality testing, architectural and engineering fees, consulting fees, testing fees, necessary permits, all

construction cost, TAB, commissioning, reimbursable cost, contingencies, and any other project related

expenses.

All members of the Design-Build Team (Architect, Engineers, Consultants, and General contractor and

Subcontractors) shall be licensed to work in the State of Idaho for their specific disciplines at the time of

the submittal. The Team shall be familiar with all Idaho state statutes, and Idaho codes.

The construction documents are to be completed within 3 months of the contract award. Bi-monthly design

meetings will be required to meet with the Design-Build team, DPW Project Manager and IDL staff, for

the purpose of providing a verbal report regarding the previous two week’s progress and anticipated

activities for the next two weeks. The Design-Build Team will advise the group on projected project cost,

related value engineering if needed, and critical path schedules.

The Design-Build Team must keep in mind that during all phases, code compliance, energy efficiency,

sustainability measures and building maintenance concerns shall be incorporated into the project.

The Design-Builder’s scope of work will include, at a minimum:

1. Pre-construction project planning including: existing system commissioning and functionality

testing, the preparation of a schedule, preliminary cost estimate and value engineering measures.

2. Preparation of construction documents including architectural, mechanical, plumbing and

electrical plans and specifications based on owner’s criteria, to be reviewed by the Agency, DPW,

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and all authorities having jurisdiction, including but not limited to, the State of Idaho Division of

Building Safety and Office of the State Fire Marshal. The final plans should at a minimum

include: a code study addressing penetration of fire rated walls; plan configuration; dimensions;

details including mechanical, electrical, and plumbing design to include all fixtures, systems,

equipment, required calculations, energy and performance data, systems review, coordination and

integration into all utilities and controls.

3. The Design-Build Team will be required to upload all documents to DPW’s Owner’s web-based

project management system, Projectmates. Documents may include, but are not limited to meeting

minutes, sketches, diagrams, existing system analysis, design phase submittals including drawings

and project manuals, photographs relevant to the project, construction submittals, field reports,

schedules, cost estimates, ASI’s, RFI’s, close out documents, warranties, etc.

4. A compete construction schedule and cost estimate will be required following the Design Phase for

final Owner approval prior to proceeding to the Construction Phase. This estimate, when approved,

will become the Guaranteed Max Price (GMP) of the construction contract.

5. Develop all necessary materials and make a minimum of one (1) presentation to the Permanent

Building Fund Advisory Council (PBFAC).

6. Securing all building and trade permits for construction through the State of Idaho Division of

Building Safety.

7. Construction and construction administration by the Builder as well as the Architect/Engineers of

Record. Construction administration will also include conferences, weekly site observations and

progress meetings with the Agency and DPW.

8. All work shall be in accordance with currently adopted building, fire, accessibility, and energy

codes.

9. Development and refinement of cost estimates and project schedules throughout the design phase.

10. Project Closeout, establishment of warranties, guarantees and owner training.

QUALIFICATION STATEMENT CONTENT

A. Basic Qualifications: Maximum four (4) pages; twenty (20) points

1. Provide basic data related to the Design-Build Team’s companies/firms, including the General

contractor, the Architect-of-record, and the Plumbing, Mechanical, and Electrical Engineers of

record.

a. Provide company’s age, size, location, and general information.

b. Provide number of personnel and resources available to meet the project schedule.

B. Specific Team Member Qualifications: Maximum eight (8) pages; twenty-two (22) points

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1. Provide a one-page resume with specific qualifications for each team member expected to

accomplish the work (points allocated below). Each resume should include the individual’s

education, training, certifications, or other qualifications which show the person’s ability to

complete projects of this scope and/or type. Were applicable provide Idaho license type and

number. Provide up to 5 examples of similar work completed in the past ten years. Include the

location, and the current phase of design or construction.

a. Design-Builder/General Contractor (Project Manager, Superintendent, etc): Maximum

five (10) points

b. Architect of Record: Maximum two (3) points

c. Mechanical Engineer: Maximum two (3) points

d. Plumbing Engineering: Maximum two (3) points

e. Electrical and Low Voltage Engineering: Maximum two (3) points

C. Project Approach: Maximum four (4) pages; twenty-six (26) points

1. Describe the Team’s approach for assessing the existing mechanical systems and designing

a solution for this project, including the concepts below. Give examples where appropriate.

Maximum nine (9) points

a. Understanding of the existing mechanical systems and current failures.

b. Possible design and construction challenges that the Team foresees.

c. Design opportunities and/or concepts that the Team may explore.

2. Describe the Team’s management approach for this project, including the concepts below.

Give examples where appropriate. Maximum nine (9) points

a. Quality control of construction documents.

b. Document coordination between consultants.

c. Process and tools for creating and managing the schedule.

d. Process and tools for creating and managing the construction cost estimate within

budget.

e. Methods for managing Owner/Agency expectations.

f. Methods for gathering stakeholder’s input and acceptance.

g. Relationships and interactions with local utility companies and authorities having

jurisdiction.

3. Describe the Team’s approach to construction administration, including the concepts below.

Give examples where appropriate. Maximum eight (8) points

a. Hierarchy and turnaround time for information distribution (i.e. meeting agendas. and

minutes, submittals, RFIs, PRs, change orders, etc.)

b. Process for monitoring the construction schedule.

c. Expectations for Architect, Plumbing, Mechanical, and Electrical Engineer’s

involvement during CA.

d. Problem solving skills for unforeseen conditions.

e. Experience with Owner’s web based project management system, Projectmates.

D. Format: Maximum two (2) points

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1. To assist reviewers in their evaluation of submittals, it is preferable for submittals to follow the

format of the headings (A-C) listed above. Proposals should be clear and concise. Emphasis

should be placed on specific qualifications of the people who will actually perform the work.

2. All content should be contained in the submittal. No external means of information (i.e. brochures

or QR codes) will be considered.

3. Submittals must include the name of the team’s primary contact, phone number, and email address

on the cover letter. Failure to provide this information may result in the proposal being

nonresponsive.

SUBMITTAL

Submit five (5) copies of the submittal; include one USB drive containing a PDF of the submittal.

EVALUATION, FINAL RANKING, INTERVIEW PROCESS

A selection committee consisting of two (2) representatives from DPW, two (2) representatives from

Department of Lands, and an independent Design Builder will evaluate and rank the firms deemed to be

the most highly qualified to perform the required services.

The ranking process is accomplished in two steps: 70 points for the Initial Ranking based on the written

submittal, and 30 points for a Final Ranking based on an interview. The selection committee will score the

written submittals based on the criteria in the Qualification Statement Content and up to three (3) teams

will be invited for an interview. The scores will be based on the tables below.

Initial Ranking, Written Point Scoring

Criteria

Maximum

Possible Points

A Basic Qualifications

B Team Member Qualifications

C Approach to Project

D Format

Written Total

Presentation/Interview Point Scoring

Criteria

Maximum

Possible Points

Competency and ability to address the items

that will be provided to the final ranked

teams

Selection Committee’s Q & A

Presentation/Interview Total

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

submission date	project number	project name
12-18-25	26501	Mica Sup. Area HVAC System Replacement, Idaho Department of Lands, Coeur d'Alene, ID Addendum #1 Addendum #2

Mica Sup. Area HVAC System Replacement, Idaho Department of Lands, Coeur d'Alene, ID

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