“City of Havelock, 2025 Water Utility Work Intersection of Miller...

Location:	North Carolina
Posted:	Dec 11, 2025
Due:	Jan 21, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	24 - Tractors 36 - Special Industry Machinery S - Utilities and Training Services
Solicitation No:	294-29412112025
Publication URL:	To access bid details, please log in.

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CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the

following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule

(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand

delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock,

2025 Water Utility Work

Intersection of Miller and Kenneth between 223 and 301 Miller”

Address Bids to:

Kimberly Walters, Finance Director

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Fax: 252-447-0126

Email: Bids@havelocknc.us

Bids will be accepted until 2:00 PM (EST) on Wednesday, January 21, 2026, at which time they will be

reviewed in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract

is awarded. The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed

(NTP) along with a Purchase Order. The performance period is 30 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been

carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of

the specifications. No proposal will be considered unless prices are submitted for all items requested in

any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be

evaluated based on the best interest of the City. Any deviation from specifications indicated herein must

be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with

these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to

the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general

style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with

all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The

successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing

work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor

that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall

maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina

from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an

isolated transaction completed within a period of six months, and not in the course of a number of repeated

transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require

a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at

www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor

Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a

Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering

into contracts with contractors and subcontractors who have not complied with the requirement of Article

2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,

with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any

subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The

referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be

updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract

in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate

document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to

be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner

within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be

subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance

Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in

writing and sent via email to: Bids@havelocknc.us

Questions must be received by 2:00 PM (EST) on Tuesday, January 6, 2026. If questions are received, the

City will respond no later than 12:00 PM (EST) on Tuesday, January 13, 2026.

This is the 11th day of December 2025

Published: Vendor Registry December 11, 2025

CITY OF HAVELOCK

Kimberly Walters

Finance Director

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and

on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly

sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program

used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to

work in the United States, shall verify the work authorization of employee through E-Verify in accordance

with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that

employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

__________________________ ___________________________

Signature of Notary

Printed Name of Notary

Bid Sheet

Base Bid:

_____________________________

NC Sales Tax:

_____________________________

Delivery Cost (if applicable): _____________________________

Total Cost to City:

_____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name:

______________________________________________

Company Address:

______________________________________________

Contact Person:

______________________________________________

Telephone Number:

______________________________________________

Email Address:

______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

Address Bid to: Kimberly Walters, Finance Director

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us

Please indicate the Bid name on the outside of the envelope.

2025 Water Utility Work

Intersection of Miller and Kenneth between 223 and 301 Miller

Havelock, NC. 28532

Objective:

Install an insert-a-valve on the 6” water main at the intersection of Miller and Kenneth between

335 Miller and 401 Miller. Make needed repairs to the 6” main between the addresses of 223

Miller and 301 Miller. Directionally bore a new ¾” water service to the address of 300 Miller.

Scope:

An existing water leak within the East Bound Lane of Miller Blvd, at the 200-block

intersection of Miller Blvd and Kenneth is to be repaired by replacement of a 5’ section of 6”

water main. The existing 6” water main is believed to be Lead Joint Cast Iron. The replacement

and repair section of pipe should be C-900 PVC. See image 5 for water main location and

legend. The contractor shall install a 6” insert-a-valve at the 300-block of Miller Blvd between

335 Miller and 401 Miller within the intersection of Miller Blvd and Kenneth for water main

isolation during the main line water repair. See images 2 & 3 for locations of the insert-a-valve

and water main repair. Absolute location of the insert-a-valve shall be determined by a

representative of the City of Havelock. The replacement section of 6” water main shall include

one ¾” water service supply line, which shall supply water to the water meter for 300 Miller

Blvd. The ¾” water service line shall be directionally bored underneath Miller Blvd and attached

to the 6” water main with a saddle and corporation stop. The approximate distance from the 6”

water main line to the meter box is 45 lineal feet. See figure 7 for boring location and distance.

Directional boring shall follow DOT specifications which are project specific requirements. The

beginning depth of boring shall be approximately 3.5 feet deep and remain at this depth until

completion of the bore. Within the existing water main there are 2 two-inch water valves. These

valves are to be removed and are not to be replaced. There is also a 2” water main, which is

currently attached to the 6” water main; the 2” water main shall be abandoned in place. See

image 4. After completion and backfilling of the installation of the insert-a-valve and repair of

the water main line, a ¾” road rated steel plate, which shall be supplied by the contractor, shall

be placed and pinned over the utility cuts until the time that asphalt pavement can be restored.

The contractor shall be responsible for all traffic control. Miller Blvd is a DOT roadway;

all traffic control shall follow DOT regulations. A copy of all traffic control shall be supplied to a

representative of the City of Havelock. A copy of the Encroachment agreement between the City

of Havelock and DOT shall be supplied to the contractor. Attendance shall be required for any

requested DOT Pre-Con meetings between the DOT, City of Havelock, and the Contractor.

Pavement Restoration shall follow all DOT and City of Havelock specifications for

asphalt repair. The contractor shall be responsible for any and all traffic control during the course

of asphalt pavement restoration. The contractor shall be responsible for giving the City of

Havelock 72 hours of notification before the beginning of any traffic control for asphalt

restoration. Pavement Restoration for both the insert-a-valve and 6” main line repair shall be a

minimum of 8’ wide with the 12” Key-In beginning in the center crown of Miller Blvd. and

extending to the intersection. There shall be a 12” Key-In within any section of asphalt pavement

adjoining existing asphalt pavement. See figure 6. Specifications for the utility cuts shall be for

both the insert-a-valve utility cut and the water main line repair utility cut. Any damage to the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	294-29412112025
Project Title:	“City of Havelock, 2025 Water Utility Work Intersection of Miller and Kenneth between 223 and 301 Miller”
Description:	Objective: Install an insert-a-valve on the 6” water main at the intersection of Miller and Kenneth between 335 Miller and 401 Miller. Make needed repairs to the 6” main between the addresses of 223 Miller and 301 Miller. Directionally bore a new ¾” water service to the address of 300 Miller.
Opening Date:	1/21/2026 2:00 PM
Posted Date:	12/12/2025
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29412112025	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-01-21T14:00:00.0000000	Posted Date * 2025-12-11T20:46:29.0000000Z	Commodity Code Utilities
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Objective: Install an insert-a-valve on the 6” water main at the intersection of Miller and Kenneth between 335 Miller and 401 Miller. Make needed repairs to the 6” main between the addresses of 223 Miller and 301 Miller. Directionally bore a new ¾” water service to the address of 300 Miller.

Attachments Bid-2025 Water Utility Cut-Intersection of Miller and Kenneth between 223 and 301 Miller.pdf (1.22 MB)

“City of Havelock, 2025 Water Utility Work Intersection of Miller and Kenneth between 223 and 301 Miller”

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