J046--FY25: Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year
| Location: | South Carolina |
|---|---|
| Posted: | Aug 20, 2025 |
| Due: | Aug 25, 2025 |
| Agency: | VETERANS AFFAIRS, DEPARTMENT OF |
| Type of Government: | Federal |
| Category: |
|
| Solicitation No: | 36C24725Q0830 |
| Publication URL: | To access bid details, please log in. |
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Active
Contract Opportunity
Notice ID
36C24725Q0830
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
247-NETWORK CONTRACT OFFICE 7 (36C247)
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- Contract Opportunity Type: Presolicitation (Updated)
- Updated Published Date: Aug 20, 2025 07:59 am CDT
- Original Published Date: Aug 13, 2025 05:31 pm CDT
- Updated Response Date: Aug 25, 2025 10:00 am CDT
- Original Response Date: Aug 20, 2025 10:00 am CDT
- Inactive Policy: Manual
- Updated Inactive Date: Aug 28, 2025
- Original Inactive Date: Aug 23, 2025
-
Initiative:
- None
- Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Product Service Code: J046 - MAINT/REPAIR/REBUILD OF EQUIPMENT- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT
-
NAICS Code:
- 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing
-
Place of Performance:
Department of Veterans Affairs Ralph H. Johnson VA Medical Center Charleston , SC 29401USA
Clarification Questions:
System Scope & Access
Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract?
Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO.
Chemical Delivery & Storage
Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size?
Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details.
Service Schedule Expectations
Is monthly on-site service expected for all systems? Would any systems require seasonal startup/shutdown support, or is year-round service anticipated?
Follow PWS, manufactures instructions and best practices. (See performance requirements.)
Corrosion Coupon Program
Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting?
Follow PWS, manufactures instructions and best practices.
Reporting Requirements
Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads?
Digital service reports via email/PDF is acceptable. If this changes we will advise.
Emergency Support
Are vendors expected to offer 24 48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol. Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.)
Evaluation Factors
Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment? Defer to CO
Labor vs. Materials Breakdown
Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate?
Defer to CO
Annual Estimate (for Planning)
While we understand that previous vendor data isn t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal?
No information.
System Scope & Access
Could you kindly confirm the approximate number and type of cooling towers, chillers, and any closed-loop systems (e.g., hot water, glycol) that will be covered under this contract?
Information is in Introduction to PWS. Chiller type-TRANE; Cooling Tower type EVASCO.
Chemical Delivery & Storage
Will the VA accept routine chemical deliveries (e.g., in totes or drums) to a designated mechanical area on site, or are there restrictions on storage location, access hours, or container size?
Information is in PWS. Chemical and testing Supplies. See item 9, 10. Vendor must consult with Boiler/Chiller plant manager on details.
Service Schedule Expectations
Is monthly on-site service expected for all systems? Would any systems require seasonal startup/shutdown support, or is year-round service anticipated?
Follow PWS, manufactures instructions and best practices. (See performance requirements.)
Corrosion Coupon Program
Will the contractor be expected to provide corrosion coupons and holders, or are those already installed on site? If so, are we responsible for full analysis and reporting?
Follow PWS, manufactures instructions and best practices.
Reporting Requirements
Would you prefer digital service reports to be submitted via email/PDF, or is there a VA platform (such as TMS or SharePoint) required for uploads?
Digital service reports via email/PDF is acceptable. If this changes we will advise.
Emergency Support
Are vendors expected to offer 24 48 hour emergency response for water quality or biological issues (e.g., suspected Legionella events)? If so, please confirm expected response time and point of contact protocol. Information in PWS under Chemical water Treatment Contractor Qualifications Item 3. (Must be within a 100 miles of the site to provide a reasonable response time.)
Evaluation Factors
Will the evaluation be conducted strictly under a Lowest Price Technically Acceptable (LPTA) approach, or will the government consider past performance or technical narrative as part of a broader assessment? Defer to CO
Labor vs. Materials Breakdown
Should chemicals, corrosion analysis, and testing be priced as separate line items, or should these be bundled into a flat monthly rate?
Defer to CO
Annual Estimate (for Planning)
While we understand that previous vendor data isn t provided, would you be able to share a rough estimate of expected annual service frequency or volume of chemical usage to help us appropriately size our proposal?
No information.
Attachments/Links
Contracting Office Address
- ONE FREEDOM WAY
- AUGUSTA , GA 30904
- USA
Primary Point of Contact
- Terri Hudson
- terri.hudson@va.gov
- Phone Number ***EMAIL ONLY***
Secondary Point of Contact
- Aug 20, 2025 07:59 am CDTPresolicitation (Updated)
- Aug 13, 2025 05:31 pm CDT Presolicitation (Original)
Related Document
| Aug 13, 2025 | [Presolicitation (Original)] J046--Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year |
| Aug 13, 2025 | [Solicitation (Original)] J046--Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year |
| Aug 19, 2025 | [Special Notice (Updated)] J046--FY25: Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year |
| Aug 20, 2025 | [Special Notice (Updated)] J046--Water Treatment and Chemistry Services for Cooling Towers and Chillers Base plus 4 Year |
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