Walnut Hills Stream Restoration EPA Community Grant No. 95342001

INVITATION FOR BIDS (IFB)
Issue Date: September 9, 2026
IFB NO:
Sealed Solicitation Title: 06-4101-27
PRE-BID CONFERENCE:
Walnut Hills Stream Restoration September 16, 2026
EPA Community Grant No. 95342001
10:00 a.m.
Issuing Office: CLOSING DATE:
City of Williamsburg September 30, 2026
Office of the Public Works & Utilities Director
CLOSING TIME:
401 Lafayette Street
Williamsburg, Virginia 23185-3617 2:00 p.m.
Voice (757)220-6140 Fax (757)259-3798
PROCUREMENT OFFICER:
Cindy Webber
Location of where work will be performed: City of Williamsburg, 23185
PHONE: 757-220-6182
Sealed bids will be received until the date and time noted above for furnishing the construction services
described herein and then opened in public.
All inquiries for information should be directed to the Public Works & Utilities Department. Written questions related
to the project will be accepted up to five (5) business days prior to the closing date; it is the City's discretion to
respond to any inquiries beyond this time. Emails are an acceptable form of written documentation.
IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING OFFICE NOTED ABOVE. IF BIDS ARE HAND
DELIVERED, DELIVER TO:
401 Lafayette Street
Williamsburg Municipal Building, 2nd Floor
Public Works & Utilities Department
Williamsburg, VA 23185
Include the IFB number on the outside of all sealed bids delivered to the City's Public Works & Utilities Department.
Any bid submittal without the IFB number may be deemed non-responsive by the City.
In compliance with this Invitation For Bids and to all the conditions imposed therein, the undersigned offers and
agrees to furnish the goods/services at the price(s) indicated in the Bid Form section.
Name and Address of Firm:
__________________________________________ Date: ________________________________________
__________________________________________ By: ________________________________________
__________________________________________ (Signature In Ink)
_______________________ Zip Code: __________ Name: _______________________________________
FEI/FIN NO. ________________________________ (Please Print)
Telephone Number: (____)_____________________ Title: ______________________________________
E-Mail Address:_____________________________
NON-MANDATORY PRE-BID CONFERENCE: Pre-bid conference will be held September 16, 2026 at 10:00
a.m., local time at City of Williamsburg Municipal Building, 2nd floor Main Conference Room, 401 Lafayette St.,
Williamsburg, VA 23185. Bidders may contact Jamie Clark, Public Works Engineer, at jclark@williamsburgva.gov
for any questions
RETURN THIS PAGE WITH YOUR BID OFFER

IFB Submission Form
City of Williamsburg
Walnut Hills Stream Restoration
EPA Community Grant No. 95342001
IFB #06-4101-27
Issue Date: September 9, 2026
Due Date: September 30, 2026 @ 2:00 PM Local Time
Submitter's Name
Mailing Address
City State Zip Code
Phone Email Address
Website (optional)
Attachment Checklist
You must include the following documentation with your submission.
IFB Cover Page
IFB Submission Form
Bid Form
Bid Bond
Certificate of Debarment
Non-Collusion Affidavit
This submittal accurately represents my plans, and I/we are fully prepared and capable
of working as described within a time frame that will be agreed upon by myself and the
City of Williamsburg.
Signature Date
Printed Name
- YOU MUST RETURN THIS COMPLETED FORM WITH YOUR SUBMISSION -
1

REGIONAL CONSTRUCTION STANDARDS
Sixth Edition
TABLE OF CONTENTS
Page
IFB Cover Page 1 of 1
IFB Submission Form 1 of 1
Table of Contents TOC-1 to TOC-5
DIVISION 1 - GENERAL PROVISIONS
Section 101 - Definitions of Terms 101-1 to 101-4
I General Definitions
Section 102 - Bidding Requirements and Conditions 102-1 to 102-29
I Invitation for Bids
II Instructions to Bidders
III Bid Form
IV Bid Bond
V Questionnaire
VI Certification Regarding Debarment
VII Certification of Compliance with Immigration Laws and Regulations
VIII Safety Certification Form
Section 103 - Award and Execution of Agreement 103-1 to 103-20
I Award and Execution of Agreement
II Notice of Award
III Agreement
IV Performance Bond
V Payment Bond
VI Notice to Proceed
VII Notice of Intent to Award
VIII Escrow Agreement
Section 104 - Scope of Work 104-1 to 104-4
I Intent of Agreement
II Amending and Supplementing Contract Documents
III Explorations and Reports
IV Underground Facilities
V Subsurface Conditions
VI Site Security
VII Clean-up, Disposal and Restoration
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Walnut Hills Stream Restoration
EPA Community Grant No. 95342001
City of Williamsburg
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Section 105 - Control of Work 105-1 to 105-18
I Reuse of Contract Documents
II Copies of Contract Documents
III Contract Documents
IV Shop Drawings and Submittals
V Record Drawings
VI Access to Project
VII Surveys and Reference Points
VIII Working Hours
IX Project Coordination
X Supervision
XI Uncovering Work
XII Removal of Unacceptable Work
XIII Substantial Completion
XIV Use of Completed Portions
XV Final Inspection
XVI Claims
XVII Engineer's Status
XVIII Documentation of Preconstruction Conditions
XIX Notice to Comply Order
XX Stop Work Order
Section 106 - Control of Material 106-1 to 106-2
I Tests and Inspections
II Labor, Materials and Equipment
III Work by Owner
Section 107 - Legal Relations and Responsibility to the Public 107-1 to 107-10
I Permits and Regulations
II Land, Easements, and Rights-of-Way
III Protection of Work, Property & Persons
IV Environmental Stipulations
V Temporary Facilities
VI Emergencies
VII Warranty and Guarantee
VIII Opening Sections of Projects to Traffic
IX No Waiver of Legal Rights
Section 108 - Prosecution and Progress of Work 108-1 to 108-10
I Patent Fees and Royalties
II Taxes
III Notice to Proceed
IV Pre-Construction Conference
V Construction Progress Schedule
VI Subcontracts
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VII Commencement and Prosecution of Work
VIII Suspension of Work
IX Termination of Agreement
X Liquidated Damages
XI Separate Contracts by Owner
XII Indemnification
Section 109 - Measurement and Payment 109-1 to 109-16
I Measurement and Payment Procedures
II Change Orders and Field Orders
III Change Order Form
IV Application for Payment
VI Affidavit of Payment of Claims
VII Certificate of Substantial Completion
VIII Statement of Surety Company
IX Contractor's Release
X Manhole/Structure Protective Coating Post Installation Certification
XI Standard Bid Items and Units
Section 110 - Special Provisions (added by Locality) 110-1 to 110-14
I Federal Provisions
II Construction Drawings
III HRPDC Regional Construction Standards
IV Measurement and Payment for Items Specified on Drawings
V Technical Specifications
VI Traffic Management Plan
APPENDICES
A. Technical Specifications 33 pages
B. DBRA Requirements for Contractors and Subcontractors
Under EPA Grants 12 pages
C. Wage Decision VA20260195 5 pages
D. Traffic Management Plan TMP-1 to TMP-2
(The following Divisions are incorporated by reference)
DIVISION 2 - PRODUCTS AND MATERIALS
Section
200A. Division Table of Contents 200A-1 to 200A-2
200. Products and Materials 200-1 to 200-74
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DIVISION 3 - ROADWAY CONSTRUCTION
Section
300A. Division Table of Contents 300A-1 to 300A-3
301. Clearing and Grubbing 301-1 to 301-5
302. Drainage Structures 302-1 to 302-9
303. Earthwork 303-1 to 303-19
305. Subgrade and Shoulders 305-1 to 305-2
309. Aggregate Base Course 309-1 to 309-3
310. Tack and Prime Coat 310-1 to 310-4
313. Asphalt Surface Treatment 313-1 to 313-4
315. Asphalt Concrete Pavement 315-1 to 315-14
317. Pavement Patching 317-1 to 317-3
DIVISION 4 - MISCELLANEOUS
Section
400A. Division Table of Contents 400A-1
406. Reinforcing Steel 406-1 to 406-2
414. Riprap 414-1 to 414-3
DIVISION 5 - INCIDENTAL CONSTRUCTION
Section
500A. Division Table of Contents 500A-1 to 500A-3
501. Underdrains 501-1 to 501-2
502. Concrete Items 502-1 to 502-13
505. Guardrail and Steel Median Barriers 505-1 to 505-3
507. Fences 507-1 to 507-2
510. Relocating or Modifying Existing Miscellaneous Items 510-1 to 510-3
511. Allaying Dust 511-1 to 511-2
512. Maintaining Traffic 512-1 to 512-6
513. Mobilization/Demobilization 513-1 to 513-1
515. Planing or Milling Pavement 515-1 to 515-4
521. Pavers 521-1 to 521-12
530. Abandonment of Existing Pipelines and Structures 530-1 to 530-6
531. Contaminated Groundwater Management 531-1 to 531-4
DIVISION 6 - LANDSCAPING
Section
600A. Division Table of Contents 600A-1 to 600A-2
602. Topsoil 602-1 to 602-2
603. Seeding 603-1 to 603-3
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604. Sodding 604-1 to 604-2
605. Planting 605-1 to 605-5
606. Rolled Erosion Control Products (RECP) 060-1 to 606-2
608. Mowing 608-1 to 608-2
DIVISION 7 - TRAFFIC CONTROL DEVICES
Section
700A. Division Table of Contents 700A-1
700. Traffic Control Devices 700-1 to 700-4
704. Pavement Markings and Markers 704-1 to 704-2
DIVISION 8 - WATER AND WASTEWATER UTILITIES
Section
800A. Division Table of Contents 800A-1 to 800A-7
801. Water Distribution Systems 801-1 to 801-25
802. Sanitary Gravity Sewer Systems 802-1 to 802-19
803. Sanitary Force Main Systems 803-1 to 803-18
804. Boring and Jacking 804-1 to 804-4
805. Separation of Water Mains and Sewers 805-1 to 805-2
806. Horizontal Directional Drilling 806-1 to 806-11
Sanitary Sewer Rehabilitation (Sections 810-822)
810. Sewer Line Cleaning 810-1 to 810-8
811. Television Inspection 811-1 to 811-8
812. Bypass Pumping 812-1 to 812-5
813. Pipe Rehabilitation by Cured-in-Place Method 813-1 to 813-15
814. Not Used
815. Pipe Bursting 815-1 to 815-9
816. Sewer Pipe Joint Testing 816-1 to 816-7
817. Chemical Grouting 817-1 to 817-10
818. Point Repair by Excavation 818-1 to 818-4
819. Insitu Structural Point Repair 819-1 to 819-3
820. Insitu Point Repair by Sectional Lining 820-1 to 820-3
821. Sanitary Sewer Service Reconnections 821-1 to 821-7
822. Manhole Rehabilitation 822-1 to 822-12
823. Sliplining 823-1 to 823-9
824. Sewer Lateral Rehabilitation by Cured in Place Method 824-1 to 824-9
STANDARD DETAILS
Standard Details Table of Contents SD-1 to SD-3
End of Table of Contents
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EPA Community Grant No. 95342001
City of Williamsburg
IFB 06-4101-27

SECTION 101
DEFINITIONS OF TERMS
I. GENERAL DEFINITIONS
Wherever used in the Contract Documents, the following terms shall have the meanings indicated and shall
be applicable to both the singular and plural thereof:
1.1 Addenda - Written or graphic instruments issued prior to the opening of Bids which clarify, correct or
change the Bid Documents or the Contract Documents.
1.2 Agreement - The written agreement between the Owner and the Contractor covering the Work to be
performed; other Contract Documents are attached to the Agreement and made a part thereof as
provided therein.
1.3 Application for Payment - The form provided in the Contract Documents which is to be used by the
Contractor in requesting progress and final payments and which is to include such supporting
documentation as is required by the Contract Documents.
1.4 Bid - The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for
the Work to be performed.
1.5 Bid Documents - Documentation issued prior to the bid date, including documentation accompanying
the Bid (Drawings, Project Specifications, HRPDC Regional Construction Standards, Addenda, and
Special Provisions) and any Post-Bid documentation submitted prior to the Notice of Award.
1.6 Bidder - Any person, firm or corporation submitting a Bid for the Work.
1.7 Bonds - Performance and Payment Bonds furnished by the Contractor and the Contractor's surety in
accordance with the Contract Documents.
1.8 Bid Security - Bid Bonds and other instruments of surety, furnished by the Contractor or the
Contractor's surety in accordance with the Contract Documents.
1.9 Change Order - A written order to the Contractor authorizing an addition, deletion, or revision in the
Work within the general scope of the Contract Documents that authorizes an adjustment in the
Contract Price and/or Contract Time, issued on or after the Effective Date of the Agreement.
1.10 Completion Date - The date specified in the Notice to Proceed for final completion of the Work.
1.11 Contaminated Effluent - Effluent from construction dewatering activities that is impacted with
contaminants of concern and require special handling in accordance with applicable federal, state and
local regulations.
1.12 Contaminated Groundwater - Groundwater that is impacted with contaminants of concern and
require special handling in accordance with applicable federal, state and local regulations.
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1.13 Contract Documents - The Agreement, including the Bid Documents, Notice of Award, Notice to
Proceed, Field Orders, Change Orders, and Modifications.
1.14 Contract Price - The total monies payable to the Contractor under the terms and conditions of the
Agreement.
1.15 Contract Time - The number of calendar days stated in the Agreement for the completion of the
Work. Calendar days shall be understood to be consecutive.
1.16 Contractor - The person, firm or corporation with whom the Owner has executed the Agreement.
1.17 Day - A calendar day of twenty-four hours measured from midnight to the next midnight. Calendar
days shall be understood to be consecutive.
1.18 Defective - An adjective, which when modifying the word Work, refers to Work that is
unsatisfactory, faulty or deficient, or does not conform to the Contract Documents, or does not meet
the requirements of any inspection, reference standard, test or approval referred to in the Contract
Documents, or has been damaged prior to the Owner's acceptance.
1.19 Drawings - The plans that show the character and scope of the Work to be performed.
1.20 Effective Date of the Agreement - The date indicated in the introductory paragraph of the Agreement.
1.21 Engineer - The person, firm or corporation named as such in the Agreement. In the event the Owner
should not require the services of the Engineer, then the powers, duties, and responsibilities conferred
in the Contract Documents to the Engineer shall be construed to be those of the Owner.
1.22 Field Order - A verbal or written order effecting a change in the Work not involving an adjustment in
the Contract Price or an extension of the Contract Time, issued by the Engineer or Owner to the
Contractor during construction.
1.23 Final Completion - All work, including punch list items noted at the final inspection, is complete to
the satisfaction of the Owner.
1.24 Groundwater Effluent - Groundwater that is pumped from the ground during construction.
1.25 Laws and Regulations - Any and all applicable laws, rules, regulations, ordinances, codes and orders
of any and all governmental bodies, agencies, authorities and courts having jurisdiction.
1.26 Liens - Liens, charges, security interests or encumbrances upon real or personal property.
1.27 May - The term "may" is permissive.
1.28 Notice - All written notices, demands, instructions, claims, approvals, and disapprovals required to
obtain compliance with the Contract Documents. Any written notice by either party to the
Agreement shall be sufficiently given if delivered to or at the last known business address of the
person, firm or corporation constituting the party to the Agreement, or to his, their, or its authorized
agent, representative or officer, or when enclosed in a postage envelope addressed to such last known
business address and deposited in a United States mailbox. Notice shall be deemed received within 3
business days of U.S. Mail Service postmark date.
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1.29 Notice to Proceed - A written notice given by the Owner to the Contractor (with a copy to the
Engineer, if appropriate) fixing the date on which the Contract Time will commence to run and on
which the Contractor shall start to perform its obligations under the Agreement.
1.30 Owner - The public body or authority, corporation, association, firm or person with whom the
Contractor has entered into the Agreement and for whom the Work is to be provided.
1.31 Owner's Representative - The person, firm or corporation named by the Owner to act as the Owner's
agent.
1.32 Partial Utilization - Use by the Owner of a substantially completed part of the Work for the purpose
for which it is intended (or a related purpose) prior to Substantial Completion of all the Work.
1.33 Project - The entire Work as described in the Contract Documents, including Work that is necessary
and incidental to the furnishing of all materials, services, equipment, labor and supplies required to
install, perform, and complete all items of Work in accordance with Contract Documents.
1.34 Reference Standards - Those bulletins, standards, rules, methods of analysis or tests, codes, and
specifications of other agencies, engineering societies, or industrial associations referred to in the
Contract Documents. These refer to the latest edition, including amendments in effect and published
at the time the Project was advertised, unless specifically referred to by edition, volume, or date.
1.35 Regional Construction Standards - The construction standards, published by the Hampton Roads
Planning District Commission (HRPDC) as amended from time to time.
1.36 Responsible Bidder - A person or firm who, in the sole opinion of the Owner, has the capability in all
respects, to fully perform the contractual requirements as well as the moral and business integrity and
reliability to assure good faith performance.
1.37 Responsive Bidder - A person or firm who has submitted a bid that conforms in all material respects
to the Bid Documents.
1.38 Resident Project Representative - The authorized representative of the Engineer or Owner who is
assigned to the Project or any part thereof.
1.39 Roadway Prism - All of the land or area within the right of way that needs to be cut, filled, graded, or
otherwise disturbed to produce the design cross section, including, but not limited to, areas for curbs,
ditches, sidewalks, paths, and slopes to match existing grade.
1.40 Rock - Any indurated material with a minimum compressive strength of 200 psi that requires drilling,
wedging, blasting, or other methods of brute force for excavation.
1.41 Shall - The term "shall" is mandatory.
1.42 Shop Drawings - All drawings, diagrams, illustrations, schedules, specified design related submittals,
and other data or information which are specifically prepared or assembled by or for the Contractor
and submitted by the Contractor to illustrate some portion of the Work.
1.43 Special Provisions - Requirements in addition to or modification of the HRPDC Regional
Construction Standards.
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