CONTRACT: Automated External Defibrillators (AEDs) Philips, Zoll and Defibtech

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
AUTOMATED EXTERNAL DEFIBRILLATORS (AED'S)
PHILIPS, ZOLL AND DEFIBTECH
3127-26
DUE DATE: 4/14/2026 11:00 AM (EASTERN TIME)
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Table of Contents
1. PURPOSE: ...................................................................................................................................................................... 4
2. INSTRUCTIONS TO VENDOR: ................................................................................................................................... 4
3. BID SUBMITTAL: ......................................................................................................................................................... 4
4. BID INQUIRIES: ............................................................................................................................................................ 4
5. BID DUE DATE: ............................................................................................................................................................ 4
6. ADDENDA: .................................................................................................................................................................... 4
7. TIMELINE: ..................................................................................................................................................................... 4
8. TERMS OF SUBMISSION: ........................................................................................................................................... 5
9. CONTRACT TERM: ...................................................................................................................................................... 5
10. CONTRACT AWARD: ............................................................................................................................................. 5
11. NOTIFICATION AND AWARD OF CONTRACT(S): ........................................................................................... 6
12. LIABILITY: ............................................................................................................................................................... 6
13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: ..................................................................... 6
14. TERMINATION: ....................................................................................................................................................... 7
15. VENDOR CERTIFICATIONS: ................................................................................................................................ 7
16. BID PRICES: ............................................................................................................................................................. 7
17. AUDITS AND ACCOUNTING: ............................................................................................................................... 8
18. ACCOUNT REPRESENTATIVE: ............................................................................................................................ 8
19. ESTIMATED USAGE: ............................................................................................................................................. 8
20. USAGE REPORTING: .............................................................................................................................................. 8
21. ESTABLISHMENT OF ACCOUNTS: ..................................................................................................................... 9
22. ELIGIBLE PARTICIPANTS: ................................................................................................................................... 9
23. PAYMENT: ............................................................................................................................................................... 9
24. INVOICING: ............................................................................................................................................................. 9
25. VENDOR RESPONSIBILITY: ................................................................................................................................. 9
26. IF AWARDED A CONTRACT: ............................................................................................................................... 9
27. SPECIFICATION COMPLIANCE: ........................................................................................................................ 10
28. SPECIFICATIONS: ................................................................................................................................................. 10
29. SCOPE OF WORK: ................................................................................................................................................. 10
30. ORDERING SYSTEM: ........................................................................................................................................... 11
31. WARRANTY REQUIREMENTS:.......................................................................................................................... 12
32. OBLIGATIONS AND LIABILITY OF THE VENDOR: ....................................................................................... 12
33. NON-EXCLUSIVE CONTRACT: .......................................................................................................................... 12
34. DISASTER RECOVERY: ....................................................................................................................................... 12
35. RECALLS: ............................................................................................................................................................... 12
36. SAMPLE PRODUCT FOR EVALUTATION: ....................................................................................................... 12
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37. RETURNED GOODS: ............................................................................................................................................ 12
38. BACCKORDERS AND SUBSTITUTIONS: ......................................................................................................... 13
39. ENVIRONMENTALLY FRIENDLY PRODUCTS: .............................................................................................. 13
40. OFFER: .................................................................................................................................................................... 13
41. VENDOR'S BALANCE OF PRODUCT LINE ITEMS: ........................................................................................ 13
42. VENDOR CONTACT INFORMATION: ............................................................................................................... 14
43. DELIVERY TIME: .................................................................................................................................................. 14
44. DELIVERY LOCATIONS: ..................................................................................................................................... 14
45. ATTACHMENTS: ................................................................................................................................................... 14
46. Note: To be considered, bid TRANSMITTAL LETTER shall be signed in the space provided. .......................... 14
47. The Bid Opening is open to the public online at the following: .............................................................................. 14
APPENDIX A ............................................................................................................................................................... 15
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER ......................................................................................... 18
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract for supply and delivery of Automated External
Defibrillators (AED's), PHILIPS, ZOLL and DEFIBTECH to the State of New Hampshire with product list and
requirements indicated in the SCOPE OF WORK and OFFER sections of this bid invitation, in accordance with
the requirements of this bid invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section
(detailed information on how to fill out the pricing information can be found in the "Offer" section); complete the
"Vendor Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid Closing". Interested
parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT
YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit
their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of
Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be
submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions
verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may
be found non-compliant.
4.2. Questions shall be submitted by email to Carrie Martin at Carrie.L.Martin@DAS.NH.Gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be
marked as "Late" and shall not be considered in the evaluation process.
5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A Vendor's
disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for
disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the
NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and
periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials
that may have been issued affecting the bid. The web site address is:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider
the dates below a "no later than" date.
Bid Solicitation distributed on or by: 3/26/2026
Last day for questions, clarifications,
4/2/2026
and/or requested changes to bid:
State's response to questions, clarifications,
4/7/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 4/14/2026 11:00 AM
Contract Implementation 7/1/2026
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8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned to
the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a
bid response. The content of each Vendor's bid shall become public information once a contract(s) has been
awarded.
8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these
terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by
the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order,
even if said terms and/or conditions contain language to the contrary.
8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendors and the State, following notification, shall promptly execute this contract form, which is to be
completed by incorporating the service requirements and price conditions established by the Vendor's offer.
8.6. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART
HEREOF.
8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with
this bid invitation and in the State's format.
9. CONTRACT TERM:
9.1. The term of the contract shall commence on July 1, 2026, or upon approval of the Governor and Executive
Council, whichever is later, through June 30, 2031, a period of approximately five (5) years.
9.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions,
and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval
of the Governor and Executive Council
9.3. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the
contract. For the addition of a new location or new equipment, a requesting agency through the Division of
Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to
the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no
service shall be performed until documented acceptance by the State is received. The Contract may be amended,
by agreement of the parties, effective upon approval of the Commissioner of the Department of Administrative
Services or designee, without further approval needed by the Governor and Executive Council as long as the
price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.
10. CONTRACT AWARD:
10.1. The award shall be made to multiple to one or more vendors, meeting the criteria established in this RFB and
providing the lowest cost by section. The State may award up to three (3) contracts for AEDs. The State reserves
the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All awards
shall be, in the form of a State of New Hampshire Contract.
10.2. The State of New Hampshire reserves the right to add or delete equipment throughout the term of a resultant
contract. For the addition of new equipment, a requesting agency through the Division of Procurement and
Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the successful
contractors. Quotes shall be consistent with pricing and service requirements contained herein and no service shall
be performed until documented acceptance by the State is received. Any addition of new equipment which
constitutes a material change or increase in the assigned price limitation shall be effective upon approval of a
contract amendment. Changes which do not constitute material change in scope of service or increased contract
price limitation shall be effective upon written approval of the requesting agency.
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10.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be
allowed to require the filling out or signing of any other document by State of New Hampshire personnel.
11. NOTIFICATION AND AWARD OF CONTRACT(S):
11.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the
vendors submitting responses and pricing shall be made public. Other specific response information shall not be
given out. Bid results shall be made public after final approval of the contract(s).
11.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
11.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
12. LIABILITY:
12.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
13. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
13.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and Vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected Vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance with
the provisions of NH RSA 21-G:37.
13.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5,
IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential
shall be clearly designated in the following manner:
13.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full
and complete document, fully redacting those portions by blacking them out and shall note on the applicable
page or pages of the document that the redacted portion or portions are stamped or otherwise marked with the
notation "confidential." Use of any other term or method, such as stating that a document or portion thereof is
"proprietary", "not for public use", or "for client's use only", is not acceptable. In addition to providing an
additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of
this document, the identified information considered to be confidential must be accompanied by a separate letter
stating the rationale for each item designated as confidential. In other words, the letter must specifically state
why and under what legal authority each redaction has been made. Submissions which do not conform to these
instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the
rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by
including redactions which are contrary to these instructions or operative law may be rejected by the State as not
conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or
section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal,
attachment, or full sections thereof confidential without taking into consideration the public's right to know shall
neither be accepted nor honored by the State.
13.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject
to public disclosure REGARDLESS of whether or not marked as confidential.
13.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal,
the State will assess what information it believes is subject to release; notify the Bidder that the request has been
made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder
of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate
and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State
of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.
13.6. By submitting a proposal, Bidders acknowledge and agree that:
13.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked
as confidential and/or which have not been specifically explained in the letter to the person identified
as the point of contact for this RFP;
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13.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must
conduct an independent analysis to assess the confidentiality of the information submitted in your
proposal; and
13.6.3. The State may, unless otherwise prohibited by court order, release the information on the date
specified in the notice described above without any liability to a Bidder.
14. TERMINATION:
14.1. The State of New Hampshire shall have the right to terminate the contract at any time with a thirty (30) day
written notice to the successful Vendor.
15. VENDOR CERTIFICATIONS:
15.1. All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire
vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities
(this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire
Secretary of State to conduct business in the State of New Hampshire.
15.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
15.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor
that is a corporation, limited liability company, or other limited liability business entity (this excludes sole
proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND
in good standing with the NH Secretary of State. Please visit the following website to find out more about the
requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.
15.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a
Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These
forms shall be returned to the designated State agency prior to commencing any work.
16. BID PRICES:
16.1. Bid prices shall remain firm for two year and may be adjusted on the anniversary date of this contract and shall
be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges,
surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be
added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless
otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered
to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase
orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory
time for unloading during receiving hours.
16.2. Vendor shall be permitted to request price increase every two years on the anniversary date of this contract, the
successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes
or general trade. Written notice of an impending price increase, including substantiation for it, must be
submitted in writing to Carrie Martin at the Bureau of Purchase & Property, 25 Capitol Street, Concord, NH
03301, or via email at Carrie.L.Martin@das.nh.gov no less than one-hundred and twenty (120) days prior to
the effective date of said price increase. The Biannual increase may not exceed 2.5% . The State reserves the
right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal
terms, it is hereby understood that the contract will be rebid.
16.3. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the Vendor".
16.4. Price decreases shall become effective immediately as they become effective to the general trade.
16.5. Updated Published Price List MUST be e-mailed to Carrie.L.Martin@DAS.NH.Gov.
17. PRICE ADJUSTMENTS:
17.1. Vendor shall be permitted to request price increase every two years on the anniversary date of this contract, the
successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes
or general trade. Written notice of an impending price increase, including substantiation for it, must be
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submitted in writing to Carrie Martin at the Bureau of Purchase & Property, 25 Capitol Street, Concord, NH
03301, or via email at Carrie.L.Martin@das.nh.gov no less than one-hundred and twenty (120) days prior to
the effective date of said price increase. The Biannual increase may not exceed 3.0%. The State reserves the
right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal
terms, it is hereby understood that the contract will be rebid.
17.2. Contractor shall also pass on to the State any price decreases quarterly with adjusted pricing also taking effect
on December 1, March 1, June 1 and September 1.
18. AUDITS AND ACCOUNTING:
18.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all
records for the purpose of determining compliance with the terms and conditions of this bid invitation and in
determining the award and for monitoring any resulting contract.
18.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be
required to provide a complete and accurate accounting of all products and quantities ordered by each agency and
institution and by political sub-divisions and authorized non-profit organizations.
19. ACCOUNT REPRESENTATIVE:
19.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be
responsible for the daily administration of this Contract. The account representative shall be familiar with all
Contract requirements to ensure compliance with the terms of the Contract. The account representative shall
respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day
if after normal business hours. The account representative's responsibilities shall include but not be limited to:
19.1.1. Coordinate business review meeting(s) either virtually with the State held at a cadence requested by
the State.
19.1.2. Provide information and product offerings to bring the latest industry ideas and trends to the State as
applicable.
19.1.3. Provide training on the use of the Contractor's portal as needed with no charge to the State, if
applicable.
20. ESTIMATED USAGE:
20.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New
Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be
considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These
quantities do not include any eligible participant usage.
21. USAGE REPORTING:
21.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state
agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to
Carrie Martin at The Bureau of Procurement & Support Services and sent electronic to
Carrie.L.Martin@DAS.NH.Gov. At a minimum, the Report shall include:
21.1.1. Contract Number
21.1.2. Utilizing Agency and Eligible Participant
21.1.3. Products Purchased (showing the manufacturer, item description, part number, unit cost and the final
cost.)
21.1.4. Third-party sustainability certifications, environmental attributes, and documentation with respect to
recycled content used in the manufacture, development and distribution process of goods and services
sold. This report shall include but not be limited to:
21.1.4.1. Percentage of recycled materials contained within finished products
21.1.4.2. Percentage of waste recycled throughout the manufacturing process
21.1.4.3. Types and volume of packaging used for transport
21.1.4.4. Any associated material avoided and/or recycled as applicable under contract
21.1.4.5. A standardized reporting form will be provided after contract award
21.1.4.6. Green Certifications for each product sold
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21.1.5. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.
21.1.6. In Excel format
22. ESTABLISHMENT OF ACCOUNTS:
22.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be
instances where divisions or bureaus within an agency will need their own individual customer account numbers.
Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to
establish an account within three business days from the date the order is placed. However, there shall be no
delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required
under this bid invitation, as if an account already exists for the agency.
23. ELIGIBLE PARTICIPANTS:
23.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other
governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal
revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so
desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled
to the prices established under the contract. However, they are solely responsible for their association with the
successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of
these entities.
24. PAYMENT:
24.1. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the
state of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:
https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment
methods with the successful Vendor.
24.2. Payment shall not be due until 30 days after the invoice has been received at the agency's business office or all
items have been delivered, inspected, and accepted by the agency, whichever is later.
25. INVOICING:
25.1. Invoices shall be submitted to the corresponding State agency after completion of work/acceptance of delivery.
26. VENDOR RESPONSIBILITY:
26.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and
any resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are
advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx. It is a prospective Vendor's
responsibility to access our website to determine any bid invitation under which the Vendor desires to participate.
It is also the Vendor's responsibility to access our website for any posted addenda. The website is updated
several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure
that no bidding opportunity or addendum is overlooked. It is the prospective Vendor's responsibility to forward a
signed copy of any addendum requiring the Vendor's signature to the Bureau of Purchase and Property with the
bid response.
26.2. In preparation of a bid response, the prospective Vendor shall:
26.2.1. Provide pricing information as indicated in the "Offer" section; and
26.2.2. Provide all other information required for the bid response (if applicable); and
26.2.3. Complete the "Vendor Contact Information" section; and
26.2.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of
unsworn falsification in the space provided on that page.
26.3. It is the responsibility of the Vendor to maintain this any awarded contract and New Hampshire Vendor
Registration with up-to-date contact information. Contract specific contact information (Sales contact,
Contractor contract manager, etc.) shall be sent to the State's Contracting Office listed in Box 1.9 of Form P-37.
Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification
numbers are required to be current through a formal electronic submission to the Bureau of Purchase and
Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.
27. IF AWARDED A CONTRACT:
27.1. The successful Vendor shall complete the following sections if awarded a contract of the Agreement State of
New Hampshire Form #P-37 see Appendix A (sample):
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Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
27.1.1. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form
Number P-37.
27.1.2. Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from
RSA Chapter 81-A.
27.1.3. If the successful Vendor is a corporation, limited liability company, or other limited liability business
entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly
incorporated, formed, or registered entity, a copy of the appropriate registration document certified by
the NH Secretary of State.
28. SPECIFICATION COMPLIANCE:
28.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be
the sole determining factor of what meets or exceeds the required specifications.
28.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all
equipment/items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be
used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed
anywhere for evaluation purposes.
28.3. The manufacturers and/or product numbers indicated are the only ones that are acceptable under this section.
29. SPECIFICATIONS:
29.1. Complete specifications required are detailed in the SCOPE OF WORK section of this bid invitation. In
responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined
herein.
29.2. The signature of state personnel on shipping documents shall signify the receipt but not the acceptance of the
shipment signed for.
30. SCOPE OF WORK:
30.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required
to perform services as described herein.
30.2. Make deliveries in accordance with the delivery days and timeframes set forth herein, except on holidays or at
other times when the State is closed, including, but not limited to, inclement weather. All references to the time
of day are Eastern Time (ET).
30.3. Vendors shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-
A, the "Worker's Right to Know Act."
30.4. Delivery shall be made as ordered and in accordance with the terms specified herein.
30.5. Label, package, and palletize all orders in accordance with industry standard to ensure safe handling and proper
and timely delivery.
30.6. Vendor's offer must meet or exceed the required specifications as written. The State of New Hampshire shall be
the sole determining factor of what meets or exceeds the required specifications. Unless otherwise specified by
the Bureau of Purchase and Property in this bid invitation document, all equipment offered by the Vendor must
be new; shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall
not have been placed anywhere for evaluation purposes. Automated External Defibrillators (AED's) shall be in
accordance with the following specifications:
30.7. Shall meet the 2010 American Heart Association/Emergency Care Committee (AHA/ECC)
30.8. Cardiopulmonary resuscitation requirements. The AEDs shall be capable of being upgraded to
future AHA/ECC requirements by the user.
30.9. US Food and Drug Administration (USFDA) approved
30.10. Bi-Phasic Shock Delivery
30.11. AEDs shall be capable of having cardiac arrest events data downloaded for post-event review.
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Bidder Initials_______
Date___________