Third Party and Special Inspection Services

DC Courts Third Party and Special Inspection Page of Pages
a0SOLICITATION, OFFER, AND AWARD
Services 1 45
2. Reference Number 3. Solicitation Number 4. Type of Solicitation 5. Date Issued 6. Type of Market
0016-00-100-4 DCSC-26-RFP-064 Sealed Bid (IFB) Open
Sealed Proposals (RFP) 04/10/2026 Set Aside
7. Issued By 8. Address Offer to:
District of Columbia Courts District of Columbia Courts
Capital Project Facilities Management Division Administrative Services Division
510 4th Street N.W., Suite 214 Procurement and Contracts Branch
Washington, D.C. 20001 510 4th Street N.W., Suite 326
Washington, D.C. 20001
ATTN: Kenneth L. Evans Jr
NOTE: In the sealed bid, solicitations "offer" or "Contractor" means "bid or "bidder."
SOLICITATION
9. THE DISTRICT OF COLUMBIA COURTS REQUIRES PERFORMANCE OF THE WORKS DESCRIBED IN THESE DOCUMENTS (Title, date)
A Pre-Proposal Teleconference will be held on Friday, April 17, 2026 at 9:30 AM local time. The Site Visit will be held on N/A local time.
Offerors shall provide the following information no later than Tuesday, April 14, 2026, for all participants to (e-mail): kenneth.evans@dccsystem.gov
a) Full name of the attendee
b) Name of the company the attendee is affiliated with
c) and email address
10. The Contracting Officer shall issue the Notice to Proceed no later than __90__calendar days after contract award.
11. THE CONTRACTOR MUST FURNISH ANY REQUIRED BID, PERFORMANCE, PAYMENT AND WARRANTY BONDS
Bid Bond Yes__ __ No_ ___ _NA__% of the total amount of their proposal
Performance and Payment Bond Yes__ __ No____ _NA _% Within __5___ Calendar days after receiving the notice to proceed
Warranty Bond Yes____ No ___ _NA__% Within _ N/A___ Calendar days after final acceptance
12. ADDITIONAL SOLICITATION REQUIREMENTS:
a. Sealed offers in original and __5__ copies to perform the w ork required are due at the place specified in Item 8 by Friday, May 8, 2026, at 3:00 PM (date).
b. Proposals shall be submitted in two parts, titled "Technical Proposal" and "Price Proposal."
c. A separate electronic copy (USB Drive) of the entire proposal should accompany the package.
d. Sealed envelopes shall be marked to show the Offeror's name and address, the solicitation number, and the date and time offers are due.
e. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.
CAUTION: See Section L for Proposal submission date and time, and late submissions, late modification, withdrawal or modification of proposals and late
proposals. All offers are subject to all terms & conditions contained in the solicitation
13. For Information A. Name B. Telephone C. E-mail Address
Contact Kenneth L. Evans Jr (Area (Number) (Ext) kenneth.evans@dccsystem.gov
Code) 879-8776
(202)
14. Table of Contents
(X) Section Description Page (X) Section Description Page No.
No.
PART I - THE SCHEDULE PART II - CONTRACT CLAUSES
X A Solicitation/Contract Form 1 X I Contract Clauses 24
X B Supplies or Services and Price/Cost 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER
ATTACHMENTS
X C Specifications/Work Statement 4 X J List of Attachments 29
X D Packaging and Marking 8 PART IV - REPRESENTATIONS AND INSTRUCTIONS
X E Inspection and Acceptance 9 Representations, certification and other 30
X F Deliveries or Performance 10 X K statements of Contractors
X G Contract Administration Data 14 X L Instructions, conditions & notices to Contractors 35
X H Special Contract Requirements 20 X M Evaluation factors for award 43
15. In conjunction with the above, the undersigned agrees, if this offer is accepted within _____120________ calendar days from the receipt
of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the
time specified herein.
SOLICITATION, OFFER, AND AWARD (Continue d)
(Construction, Alteration, or Repair)
15A. 15D. Name and Title of Person Authorized to Sign Offer/Contract
Name and Address of
Contractor
15B. Telephone 15 C. Check if remittance address 15E. Signature and Corporate Seal
(Area Code) (Number) (Ext) is different from above - Refer to
section G
All written communications regarding this solicitation should be addressed to the Contracting Officer at the mailing address listed on page 1.

SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST
B.1 PROCUREMENT OBJECTIVES
The District of Columbia Courts (DCC) office of Contracting and Procurement, on behalf of
Capital Projects and Facilities Management Division (CPFMD), is seeking contractors to provide
Third-Party Inspection services and special material testing as certified by the District of
Columbia Department of Buildings (DOB).
B.2 CONTRACT TYPE
The DCC contemplates award of a Single (1) Indefinite Delivery Indefinite Quantity (IDIQ)
contract. Each Task Order (TO) will be negotiated and awarded as a Firm-Fixed-Price (FFP)
contract.
B.2.1 IDIQ MINIMUM AND MAXIMUM AMOUNTS
A. The IDIQ holder is entitled to a minimum guarantee of $10,000.00 over the potential five (5)
year contract term consisting of a one-year base period + four (4) one-year option periods.
Note that invoicing of the minimum guarantee should be withheld until the expiration of the
base period and the option years exercised.
B. The maximum order limit anticipated is $150,000 per contract year. The maximum amount
(capacity) of the IDIQ awarded is anticipated to be $750,000 for all TOs issued over the
potential five (5) year contract term, consisting of a one-year base period and four (4) one-
year option periods, however, the DCC reserves the right to award TOs in excess of the
anticipated limit.
B.3 PRICING
A. Attachment K Offeror's Pricing Schedules List and Professional Fees
B. Pricing Breakdown:
Offeror's pricing shall include the professional services necessary to perform the services
anticipated in the individual TOs of the IDIQ contract. Professional services at a minimum
shall include the services outlined in Section C of this document. Additional instructions are
provided in Section L of this document.
C. The price for the option period shall be as specified in Section J.11 of the contract.
B.4 AUTHORIZED WORKDAY / WEEK
B.4.1 The Contractor should build their construction schedule reflect weekday work from 6 PM to 6
AM (Monday-Friday) and align with the General Contractor (GC)'s work schedule. Some work
will be required to be performed on the weekend. Weekend work will require a work plan to be
submitted and approved in advance. Weekend hours are typically 7 AM to 7 PM unless limited
or prohibited by Court's weekend activities.
B.4.2 Legal holidays: No work shall be done at any time on legal holidays.
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New Year's Day Independence Day
Birthday of Martin Luther King, Jr Labor Day
President's Day Indigenous Peoples' Day
Inauguration Day Veterans Day
D.C. Emancipation Day Thanksgiving Day
Memorial Day Christmas Day
Juneteenth
B.4.3 Weekend and Weekday Overtime work hours; contractor is not entitled to overtime pay and must
coordinate with security. Security is also needed for entrance into any secure area.
END OF SECTION B
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SECTION C: SPECIFICATIONS/WORK STATEMENT
C.1 SCOPE
The DCC is seeking a qualified contractor to provide DOB certified Third-Party Inspection
services and special material testing as specified in this solicitation to support the Judiciary Square
campus and leased buildings.
C.2 APPLICABLE DOCUMENTS
Item No. Document Type Title Date
District of Columbia Third
Party Program Procedure
J.22 Manual May 15, 2023
Refer to Attachment J.22 District of Columbia Third Party Program Procedure Manual revised May
15, 2023, and Section J: Attachments.
C.3 DEFINITIONS
Pass-through charges: Added value, excessive pass-through charge, subcontract, and
subcontractor, as used in this provision, are defined in the clause of this solicitation entitled
"Limitations on Pass-Through Charges."
C.4 BACKGROUND
C.4.1 The DCC is comprised of the DC Court of Appeals, the DC Superior Court, and the DC Court
System. The CPFMD is part of the DC Court System providing shared services to the DC Court
of Appeals and the DC Superior Court. The DCC currently maintain 1.5 million gross square feet
(GSF) of space within six (6) Courts-owned buildings in Judiciary Square and the grounds. The
DCC Judiciary Square campus is comprised of the following six (6) Courts buildings and an
underground garage:
Occupiable Gross SF
Address Building Name
SF (OSF) (GSF)
H. Carl Moultrie Courthouse
500 Indiana Avenue NW 495,265 909,400
(HCMC)
515 5th St. NW Building A 66,237 123,900
510 4th St. NW Building B 68,272 122,500
410 E St. NW Building C 28,979 54,000
430 E St. NW Building D / Historic Courthouse 58,642 146,550
515 D St. NW Recorder of Deeds (ROD) 33,435 44,600
250 Parking
449 5th St. NW Southwest Garage 101,200
Spaces
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C.4.2 The Superior Court of the District of Columbia and its many supporting functions are housed in
the H. Carl Moultrie Courthouse. The eight-story building is the Court's largest facility containing
over ninety (90) courtrooms and hearing rooms and is the focus of most court activities. It is
located south of Indiana Avenue opposite the DC Court of Appeals and has a full level of parking
below ground.
C.4.3 Currently, the DC Courts also house personnel in numerous leased buildings:
* Six (6) satellite offices throughout the District of Columbia - known as BARJ (Balanced and
Restorative Justice Program) satellite offices (total 42,500 OSF).
* 1110 V St. SE - known as BARJ Southeast Satellite (4,840 OSF)
* 2527 Reed St. NE - known as BARJ Northeast Satellite (20,109 OSF)
* 4209 9th St. NW - known as BARJ Northwest Satellite (9,494 OSF)
* 920-930 Rhode Island Avenue NE - known as Status Offender and Behavioral
Health Satellite office (shares lease with BARJ Northeast satellite)
* 118 Q St. NE - known as Leaders in Solidarity satellite office (8,063 OSF)
* 2041 Martin Luther King Jr. Avenue SE - known as the Domestic Violence
Satellite Office (3,045 OSF)
* 6217 Columbia Park Road, Cheverly, MD - known as Warehouse facility (24,390
OSF)
* Disaster Recovery (DR) site located in Germantown, MD. DCC lease rack space
for IT back-up servers.
C.5 REQUIREMENTS
The following types of services are anticipated to be required under this contract:
C.5.1 THIRD-PARTY INSPECTION AND SPECIAL MATERIAL TESTING SERVICES
Third-Party Code Inspectors shall ensure that construction is performed in accordance with all
applicable local, national and international building codes. The Third-Party Code Inspectors shall
possess in-depth knowledge and shall be proficient in interpreting drawings, specification, and
product data for materials and equipment.
* Elevators
* Construction
* Mechanical
* Plumbing
* Electrical
* Fire and Life Safety
* Special Material Testing
* Specialty and other disciplines as approved by DOB
C.5.2 The Contractor shall ensure all inspectors are certified by DOB to provide all required
Construction Inspection Services.
C.5.3 The Contractor shall ensure all inspection services are conducted in accordance with the DOB Plan
Review Procedure Manual, applicable regulations and statutes. Refer to Attachment J.22 District of
Columbia Third Party Program Procedure Manual revised May 15, 2023.
C.5.4 Third-Party Inspectors shall complete and submit all inspection reports through the DCC Project
Management Information System (PMIS), Procore, using the Inspections module. Refer to
Attachment J.23: Sample Third Party Code Compliance Field Report for sample report template.
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Non-compliance logs shall be attached to each inspection report submitted to the PMIS Procore.
The Offeror shall use this medium for the project submissions, documentation, communication,
transmittals, submittals, and storage and management of common documents. The Offeror is
solely responsible for furnishing hardware and software required for access to the project
management system and for maintaining the internet connectivity required to effectively utilize
the system.
C.5.5 Inspection services shall be required during both normal business hours and off hours. Normal
business working hours are from 6:00AM to 6:00PM. Off-hour support is from 6:00PM to
6:00AM (Monday-Friday) and weekend hours are typically from 7:00AM to 7:00PM.
C.6 PROFESSIONAL RESPONSIBILITIES:
a. The Offeror shall provide the professional Third-Party Inspection services consistent with
the professional skill, and diligence ordinarily exercised by Third-Party Inspection
professionals practicing in the District of Columbia under similar circumstances.
b. Offeror agrees to perform services provided under any TO to be in compliance with all
applicable national, federal, state, municipal, and DC laws, regulations, codes, ordinances,
and orders as well as those who shall be of any other authority having jurisdiction over a
project related to such services.
c. Offeror shall designate a representative primarily responsible for the services provided
under this IDIQ contract and shall be available to support all TO deliverables and the DCC.
The designated representative shall not be changed without prior written approval of the
DCC.
C.7 DIVISON OF RESPONSIBILITIES
C.7.1 Contractor Responsibilities: The successful Contractor shall be responsible for performing all
the work stipulated in this Solicitation.
C.7.2 Construction Manager (CMa): A CMa shall be assigned to represent the Courts as the onsite
representative. The CMa shall perform oversight responsibilities, including management and
construction oversight of the Contractor's operations and shall ensure that the final project results
satisfy the Courts and that the Contractor meets all contract requirements. The CMa shall oversee,
inform, and advise the Courts regarding the Contractor's conformance or nonconformance with
contract requirements.
C.7.3 Owner: The Owner is the person or entity identified as such in the Agreement and is referred to
throughout the Contract Documents as if singular in number. The Owner shall designate in
writing a representative who shall have express authority to bind the Owner with respect to all
matters requiring the Owner's approval or authorization. Except as otherwise provided in this
document, the Architect and CMa shall not have such authority. The term "Owner" means the
Owner or the Owner's authorized representative. The term "Court" shall, unless otherwise
defined elsewhere in this contract, mean the Superior Court of the District of Columbia, the
District of Columbia Court of Appeals, or the District of Columbia Court System. The term
"District of Columbia Government" means all branches of the government of the District of
Columbia, including the District of Columbia Courts.
C.7.4 Contracting Officer (CO): The DC Courts' Contracting Officer who possesses the appropriate
contracting authority is the only DC Courts official authorized to contractually bind the DC
Courts through the execution of contract documents.
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C.7.5 Contracting Officer's Technical Representative (COTR): The COTR is responsible for the
general administration of the contract and for advising the Contracting Officer regarding the
Offeror's performance or nonperformance of contract requirements. In addition, the COTR is
responsible for the day-to-day monitoring and supervision of the contract.
C.8 TO PROCESS
C.8.1 REQUEST FOR TO PROPOSAL
After developing the Scope of Work (SOW) for a TO, the DCC shall solicit price proposals
through the IDIQ contract. Each TO shall be negotiated and awarded as Firm-Fixed-Price (FFP)
contract.
1. Request for TO Proposal - The DCC's Contracting Officer shall transmit the SOW and
other applicable requirements to the Offerors via a TO Request for Proposal (TRFP).
2. Response to TO Proposals - TO Proposals submitted in response to a TRFP shall be
delivered to the CO within five (5) working days, unless otherwise specified by the CO.
Each TO Proposal shall include, at a minimum, the following information:
a. A brief description of the proposed services
b. Price Proposal (native excel file)
C.8.3 ISSUANCE AND ADMINISTRATION OF TO(S)
1. Issuance of TO - Individual TO proposals shall be evaluated and negotiated based on the
SOW provided with the TRFP letter. The DCC is under no obligation to issue TOs to the
Offeror. No compensation shall be provided for any time, efforts, or costs incurred in the
preparation of proposals, estimates, or negotiations. If an agreement cannot be reached,
the Court may elect to initiate negotiations with the next IDIQ contract holder, until an
agreement is reached.
2. Upon issuance of a written Notice to Proceed (NTP) for a Task, the Offeror shall complete
the work within the owner-specified schedule limits specified in the TO.
3. Invoicing TOs - Offeror shall submit invoices to the DCC upon achievement of approved
milestones, subject to the review and approval by the COTR. Any discrepancies shall be
resolved by the CO, whose decision shall be final.
a. The Offeror shall obtain written authorization in the form of a contract modification
signed by the CO prior to implementing any change to the SOW.
END OF SECTION C
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SECTION D: PACKAGING AND MARKING
D.1 All packaging and marking requirements for this contract shall, unless otherwise specified,
be prepared and submitted by the Contractor to the DCC. Each document submitted under
this contract shall include the following information on the cover:
a) Name and Business Address of the Contractor
b) Contract Number
c) Contract Title
d) TO Number and Description
e) Point of Contact
f) Purchase Order (PO) Number
g) Date of transmittal
END OF SECTION D
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SECTION E: INSPECTION AND ACCEPTANCE
E.1 INSPECTION OF SERVICES
E.1.1 As used in this clause, "Services" include all services performed, workmanship, and materials
furnished or utilized in the performance of the contract.
E.1.2 The Contractor shall establish, maintain, and operate an inspection system acceptable to the Court
that covers all services under this contract. Complete records of all inspection activities performed
by the Contractor shall be maintained and made available to the Court during contract
performance and such additional periods as required by the contract. The COTR is delegated the
authority to inspect and accept all services, reports, and required deliverables or outputs, with the
advice or assistance of the oversight independent contractor.
E.1.3 The Court has the right to inspect and test all services called for by the contract, to the extent
practicable, at any time, and at any place during the term of the contract. Such inspections and
tests shall be conducted in a manner that does not unduly delay the work.
E.1.4 If the Court conducts inspections or tests at the premises of the Contractor or any subcontractor,
the Contractor shall furnish, at no additional charge, all reasonable facilities and assistance for the
safe and convenient performance of these duties.
E.1.5 If any services do not conform to the contract requirements; the Courts may require the Contractor
to re-perform the services in conformity with the contract requirements at no increase in the
contract price. If the defects cannot be corrected by re-performance, the Courts may:
A) Require the Contractor to take all necessary actions to ensure future performance conforms to
contract requirements; and/or
B) Reduce the contract price to reflect the reduced value of the nonconforming services
performed.
E.1.6 If the Contractor fails to promptly re-perform the services or to take the necessary corrective
action to ensure future performance in accordance with contract requirements, the Courts may:
(1) Perform the services by contract or otherwise, and charge the Contractor for any costs incurred
by the Court that are directly related to the performance; or
(2) Terminate the contract for default.
END OF SECTION E
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SECTION F: PERIOD OF PERFORMANCE AND DELIVERABLES
F.1 TERM OF CONTRACT
F.1.1 The IDIQ contract will be for a one-year base period and four (4) one-year option periods. The
IDIQ contract runs from the date of award through the end of the base year and any options that
are exercised.
F.1.2 All TOs must be issued during the base year or option years only. While the Period of Performance
(POP) for a TO may extend beyond the final option year exercised. A TO cannot be issued outside
the base year or exercised option years.
F.2 OPTION TO EXTEND THE TERM OF THE CONTRACT
F.2.1 The Courts may extend the term of this contract for a period of one (1) year per option, up to four
(4) times, or for successive fractions thereof, by providing written notice to the Contractor prior
to the expiration of the contract. The Courts will provide the Contractor with preliminary written
notice of its intent to extend the Contract at least thirty (30) days before the contract expires; such
preliminary notice does not obligate the Courts to exercise the option. The exercise of any option
is subject to the availability of funds at the time the option is exercised. The Contractor may waive
the thirty (30) day preliminary notice requirement by submitting a written waiver to the
Contracting Officer prior to expiration of the contract.
F.2.2 The total duration of this contract, including the exercise of any options under this clause, shall
not exceed five (5) years from the date of award
F.3 DELIVERABLES
F.3.1 All deliverables shall be as identified in each TO. The Offeror shall furnish all office supplies,
materials, equipment, and employees required to meet and perform the requirements of each TO.
The Contractor shall provide the DCC's COTR all deliverables with the following:
A. Native file format,
B. Electronic PDF format;
F.3.2 Inspection Reports must comply with DOB requirements and include, at a minimum, the
following:
* Project Name
* Contract Number (including TO number)
* DOB Building Permit Number
* Time
* Weather
* Hours
* Location of Inspection
* Type of Inspection
* Summary of Services Performed
* Non-compliance Log
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