CONTRACT: HAZARDOUS WASTE PICK-UP AND DISPOSAL SERVICES

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID FOR
HAZARDOUS WASTE PICK-UP AND DISPOSAL SERVICES
3124-26
DUE DATE 4/3/2026 11:00 AM (EASTERN TIME)

Table of Contents
1. PURPOSE: ........................................................................................................................................................................................ 3
2. INSTRUCTIONS TO VENDOR: ..................................................................................................................................................... 3
3. BID SUBMITTAL: ........................................................................................................................................................................... 3
4. BID INQUIRIES:.............................................................................................................................................................................. 3
5. BID DUE DATE: .............................................................................................................................................................................. 3
6. ADDENDA: ...................................................................................................................................................................................... 3
7. TIMELINE: ...................................................................................................................................................................................... 3
8. TERMS OF SUBMISSION: ............................................................................................................................................................. 3
9. GOVERNING TERMS AND CONDITIONS: ................................................................................................................................. 4
10. INSTALLATION REQUIREMENTS: ............................................................................................................................................. 4
11. CONTRACT TERM: ........................................................................................................................................................................ 4
12. CONTRACT AWARD: ..................................................................................................................................................................... 4
13. NOTIFICATION AND AWARD OF CONTRACT(S): .................................................................................................................... 5
14. LIABILITY: ...................................................................................................................................................................................... 5
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: ............................................................................................. 5
16. TERMINATION: .............................................................................................................................................................................. 6
17. VENDOR CERTIFICATIONS: ........................................................................................................................................................ 6
18. BID PRICES: .................................................................................................................................................................................... 6
19. PRICE ADJUSTMENTS: ................................................................................................................................................................. 6
20. AUDITS AND ACCOUNTING: ...................................................................................................................................................... 7
21. Account Representative: ................................................................................................................................................................... 7
22. ESTIMATED USAGE: ..................................................................................................................................................................... 7
23. USAGE REPORTING: ..................................................................................................................................................................... 7
24. ESTABLISHMENT OF ACCOUNTS: ............................................................................................................................................. 7
25. ELIGIBLE PARTICIPANTS: ........................................................................................................................................................... 8
26. TERMS OF PAYMENT: ................................................................................................................................................................... 8
27. VENDOR RESPONSIBILITY: ........................................................................................................................................................ 9
28. IF AWARDED A CONTRACT: ...................................................................................................................................................... 10
29. SPECIFICATIONS: ........................................................................................................................................................................ 10
30. SPECIFICATION COMPLIANCE: ............................................................................................................................................... 10
31. SCOPE OF SERVICES: ................................................................................................................................................................. 10
32. GENERAL DISPOSAL REQUIREMENTS: ................................................................................................................................. 12
33. LABOR TITLES AND QUALIFICATIONS: ................................................................................................................................. 13
34. HEALTH AND SAFETY ............................................................................................................................................................... 14
35. ADDITIONAL REQUIREMENTS: ............................................................................................................................................... 14
36. WARRANTY REQUIREMENTS: ................................................................................................................................................. 15
37. OBLIGATIONS AND LIABILITY OF THE VENDOR: ............................................................................................................... 15
38. NON-EXCLUSIVE CONTRACT: ................................................................................................................................................. 15
39. ENVIRONMENTALLY FRIENDLY PRODUCTS: ....................................................................................................................... 15
40. OFFER: ........................................................................................................................................................................................... 16
41. VENDOR'S BALANCE OF PRODUCT LINE ITEMS: ............................................................................................................... 16
42. VENDOR CONTACT INFORMATION: ....................................................................................................................................... 16
43. ATTACHMENTS: .......................................................................................................................................................................... 16
44. The Bid Opening is open to the public online at the following: ..................................................................................................... 16
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER ................................................................................................................. 22

1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract for Hazardous Waste Pick-up and Disposal Services to
the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid
invitation, in accordance with the requirements of this bid invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section (detailed
information on how to fill out the pricing information can be found in the "Offer" section); complete the "Vendor
Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid Closing". Interested parties
may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT
YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit
their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase
and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to
anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in
writing to any other State entity or State personnel shall be found in violation of this part and may be found non-
compliant.
4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown
on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as "Late"
and shall not be considered in the evaluation process.
5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's
disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for
disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the
NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and
periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials
that may have been issued affecting the bid. The web site address is:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the
dates below a "no later than" date.
Bid Solicitation distributed on or by: 3/16/2026
Last day for questions, clarifications,
3/26/2026
and/or requested changes to bid:
States response to questions, clarifications,
3/30/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 4/3/2026 11:00 AM
8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the
Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid
response. The content of each Vendor's bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these
terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official,
or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the
Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if
said terms and/or conditions contain language to the contrary.
8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by
incorporating the service requirements and price conditions established by the vendor's offer.
8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND
ARE MADE A PART HEREOF.
8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors
may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid
invitation and in the State's format.
9. GOVERNING TERMS AND CONDITIONS:
9.1. A responding bid that has been completed and signed by Vendor's representative shall constitute Vendor's acceptance
of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.
9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official,
or family member of any such official or employee who shall select, evaluate, or award the RFB.
9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the
Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if
said terms and/or conditions contain language to the contrary.
10. INSTALLATION REQUIREMENTS:
10.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final connections,
start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.
11. CONTRACT TERM:
11.1. The term of the contract shall commence on September 1, 2026, or upon approval of the Governor and Executive
Council, whichever is later, through August 31, 20231.
11.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and
pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the
Governor and Executive Council.
11.3. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the
contract. For the addition of a new location or new equipment, a requesting agency through the Division of
Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the
contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service
shall be performed until documented acceptance by the State is received. The Contract may be amended, by
agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services
or designee, without further approval needed by the Governor and Executive Council as long as the price limitation
is unchanged or decreased as a result of the new or deleted locations/equipment.
12. CONTRACT AWARD:
12.1. The award may be made to one or more Vendors meeting the criteria established in this RFB and providing the
lowest cost in total and/or by section. You must bid on at least 90% of the items to be considered. The State reserves
the right to reject any or all bids or any part thereof and add/delete items/locations to the contract.
12.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the
contract. For the addition of a new location or new equipment, a requesting agency through the Division of

Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the
contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service
shall be performed until documented acceptance by the State is received. The Contract may be amended, by
agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services
or designee, without further approval needed by the Governor and Executive Council as long as the price limitation
is unchanged or decreased as a result of the new or deleted locations/equipment.
12.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be
allowed to require the filling out or signing of any other document by State of New Hampshire personnel.
13. NOTIFICATION AND AWARD OF CONTRACT(S):
13.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors
submitting responses and pricing shall be made public. Other specific response information shall not be given out.
Bid results shall be made public after final approval of the contract(s).
13.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
13.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
14. LIABILITY:
14.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed
prior to contract issuance.
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
15.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance with the
provisions of NH RSA 21-G:37.
15.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV.
Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be
clearly designated in the following manner:
15.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and
complete document, fully redacting those portions by blacking them out and shall note on the applicable page or
pages of the document that the redacted portion or portions are "confidential." Use of any other term or method,
such as stating that a document or portion thereof is "proprietary", "not for public use", or "for client's use only",
is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person
listed as the point of contact on Page one (1) of this document, the identified information considered to be
confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential.
In other words, the letter must specifically state why and under what legal authority each redaction has been made.
Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by
failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner
required by these instructions, or by including redactions which are contrary to these instructions or operative law
may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating
an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State.
Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration
the public's right to know shall neither be accepted nor honored by the State.
15.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to
public disclosure REGARDLESS of whether or not marked as confidential.
15.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the
State will assess what information it believes is subject to release; notify the Bidder that the request has been made;
indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date
it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to
the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New
Hampshire, at its sole expense, seeking to enjoin the release of the requested information.
15.6. By submitting a proposal, Bidders acknowledge and agree that:

15.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as
confidential and/or which have not been specifically explained in the letter to the person identified as the
point of contact for this RFP;
15.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must
conduct an independent analysis to assess the confidentiality of the information submitted in your
proposal; and
15.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in
the notice described above without any liability to a Bidder.
16. TERMINATION:
16.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty (30)
day written notice to the successful Vendor.
17. VENDOR CERTIFICATIONS:
17.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.
17.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
17.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that
is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors
and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good
standing with the NH Secretary of State. Please visit the following website to find out more about the requirements
for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.
17.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a
Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms
shall be returned to the designated State agency prior to commencing any work.
17.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of
comprehensive general liability insurance coverage prior to performing any services for the State. The coverage
shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per
occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers' compensation
insurance to the extent required by RSA Chapter 281-A.
18. BID PRICES:
18.1. Bid prices shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special
charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not
be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless
otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a
state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders
without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for
unloading during receiving hours.
18.2. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor".
19. PRICE ADJUSTMENTS:
19.1. One the anniversary date of this contract and annually thereafter, the successful Vendor(s) may request price
adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an
impending price increase, including substantiation for it, must be submitted in writing to Jonah Rosa at the Bureau
of Purchase & Property, 25 Capitol Street, Concord, NH 03301, or via email at Jonah.L.Rosa@DAS.NH.Gov no
less than thirty (30) days prior to the effective date of said price increase. The increase shall not exceed 3%. The
State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on
renewal terms, it is hereby understood that the contract will be rebid.
19.2. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor's
best/preferred customer.

20. AUDITS AND ACCOUNTING:
20.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all
records for the purpose of determining compliance with the terms and conditions of this bid invitation and in
determining the award and for monitoring any resulting contract.
20.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be
required to provide a complete and accurate accounting of all products and quantities ordered by each agency and
institution and by political sub-divisions and authorized non-profit organizations.
21. ACCOUNT REPRESENTATIVE:
21.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be
responsible for the daily administration of this Contract. The account representative shall be familiar with all
Contract requirements to ensure compliance with the terms of the Contract. The account representative shall
respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if
after normal business hours. The account representative's responsibilities shall include but not be limited to:
21.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence
requested by the State.
21.1.2. Provide recommended process and productivity improvements related to potential cost savings to the
State for consideration quarterly.
21.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as
applicable.
21.1.4. Provide training on the use of the Contractor's portal as needed with no charge to the State.
22. ESTIMATED USAGE:
22.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New
Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be
considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities
do not include any eligible participant usage.
23. USAGE REPORTING:
23.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state
agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to
Bureau of Purchase and Property, Jonah Rosa and sent electronic to Jonah.L.Rosa@DAS.NH.Gov. At a minimum,
the Report shall include:
23.1.1. Contract Number
23.1.2. Utilizing Agency and Eligible Participant
23.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)
23.1.4. Recycling documentation with respect to content used in the manufacture, development and distribution
process of goods and services sold. This report shall include but not be limited to:
23.1.4.1. Percentage of recycled materials contained within finished products
23.1.4.2. Percentage of waste recycled throughout the manufacturing process
23.1.4.3. Types and volume of packaging used for transport
23.1.4.4. Any associated material avoided and/or recycled as applicable under contract
23.1.4.5. Green Certifications for each product sold
23.1.4.6. A standardized reporting form will be provided after contract award
23.1.5. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.
23.1.6. In Excel format
24. ESTABLISHMENT OF ACCOUNTS:
24.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be
instances where divisions or bureaus within an agency will need their own individual customer account numbers.
Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to
establish an account within three business days from the date the order is placed. However, there shall be no delay in

any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this
bid invitation, as if an account already exists for the agency.
25. ELIGIBLE PARTICIPANTS:
25.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other
governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal
revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so
desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to
the prices established under the contract. However, they are solely responsible for their association with the
successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of
these entities.
26. TERMS OF PAYMENT:
26.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items
have been delivered, inspected, and accepted by the agency, whichever is later.
26.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the
State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:
https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment
methods with the successful Vendor.
26.3. The State or Agency agrees to pay the Vendor for services provided in accordance with the prices listed in the Bid
and subsequent contract. No surcharges or additional charges of any kind shall be allowed. In the event a waste item
is not covered, the price for disposal, recycling, or treatment shall be negotiated with the generating Agency and so
noted on the invoice rendered by the Vendor.
26.4. The Vendor agrees to submit separate invoices to each Agency serviced. Each invoice shall be written solely for the
services rendered by the Vendor to the Agency.
26.5. The State or Agency serviced under the contract agrees to accept and pay invoices as submitted by the Vendor within
30 days after the successful completion of the Agency pick up and disposal, recycling, or treatment project or after
an acceptable invoice has been received by the invoiced State or Agency's business office, whichever is later and
subject to the conditions contained in Paragraph 4, below. The successful completion of the Agency pick up and
disposal, recycling, or treatment project shall mean that (1) the Vendor has fulfilled the terms and conditions of the
contract, and (2) the State or Agency business office has received a copy or photocopies of all Bills of Lading and
manifest forms signed by the operator of each wastes facility treatment or recycling location to which the State or
Agency's hazardous wastes were delivered for final disposition.
26.6. Invoices for waste picked up and disposed of shall provide the following information: Manifest number, the line in
the manifest for which the charge applies, the item number from the Bid and subsequent contract, the classification
of the waste, the unit price, the volume being billed and the total amount for the item. Invoices not in conformance
with this format shall be rejected and returned to the Vendor for correction.
26.7. Payment for pick up and disposal of waste under this Part shall initially be limited to 75% of the Bid price. The
remaining 25% shall be billable upon receipt by the Agency of the certification of final disposition of the waste.
26.8. The Vendor shall provide a history of any waste picked up for treatment, disposal, or recycling from receipt of the
waste to final resolution. Failure to do so will result in the payment being held until the document(s) is provided.
26.9. The Bid refers to units of drums. All drums, unless otherwise specified, shall be understood to be 55-gallon, 30-
gallon, 15-gallon, or 5-gallon in capacity.
26.10. The unit price contained in the Bid for the disposal of the wastes shall cover the cost of: profiling of the wastes;
labeling and packing list preparation in accordance with DOT and EPA regulations; Manifest and Land Ban form
preparation; transportation; and disposal of the wastes either through recycling, treatment, incineration, landfilling
or some other approved method of ultimate disposal.
26.11. Only one pick up charge shall be made for wastes collected at a single address. In instances where a pick up is made
on the same day from more than one Agency at the same address, i.e., Health and Human Services building, the
pick-up charge shall be shared equally by the number of agencies where wastes were collected.
26.12. The Vendor in providing costs for the disposal of the wastes shall include with each bid item a designation for the
method of disposal of the material. The Vendor shall provide prices for the method of disposal most preferred by the
State as listed in these specifications. The Vendor shall use one of the following letters to identify the method of

disposal: R-recycling; T-treatment; I-incineration; and L- landfilling. The State realizes that the most preferred
method of disposal, recycling, might not be appropriate or possible for certain types of wastes. The Vendor's
designation shall be the preferred method of disposal available for that waste based on current industry standards.
However, consistent use by the Vendor of a disposal method of a lower preference than that commonly used may be
grounds for rejection of the Bid.
26.13. VENDOR PAYMENT REQUEST FORMAT & CONTENT
26.13.1. The Vendor shall invoice each Assignment separately. For longer duration projects, multiple invoices may
be submitted upon approval by the utilizing Agency. Each invoice shall be submitted in the appropriate
electronic format prescribed by the State.
26.13.2. Each payment request or invoice shall include the following information:
26.13.2.1. Department Agency Site Number, Project Type, Site Name, Town or City.
26.13.2.2. Vendor project number and dates when work was performed.
26.13.2.3. Invoice number and date.
26.13.2.4. State of New Hampshire Contract number
26.13.2.5. Project description (for example, "Laboratory Waste Pick-Up).
26.13.3. Invoice detail shall include the following for each item:
26.13.3.1. Contract Item Number (Note that this shall match the Item Number in the Contract. Payment
shall not be made for billed items if not associated with a Contract Item number or approved
change order);
26.13.3.2. Item Description;
26.13.3.3. Quantity Billed;
26.13.3.4. Contract Item Price;
26.13.3.5. Contract Unit; and
26.13.3.6. Total amount billed
27. VENDOR RESPONSIBILITY:
27.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any
resulting contract.
27.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at
https://apps.das.nh.gov/bidscontracts/bids.aspx.
27.3. It is a prospective Vendor's responsibility to access our website to determine any bid invitation under which the
Vendor desires to participate. It is also the Vendor's responsibility to access our website for any posted addenda.
27.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website
frequently to ensure that no bidding opportunity or addendum is overlooked.
27.5. It is the prospective Vendor's responsibility to forward a signed copy of any addendum requiring the Vendor's
signature to the Bureau of Purchase and Property with the bid response.
27.6. In preparation of a bid response, the prospective Vendor shall:
27.6.1. Provide pricing information as indicated in the "Offer" section; and
27.6.2. Provide all other information required for the bid response (if applicable); and
27.6.3. Complete the "Vendor Contact Information" section; and
27.6.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of unsworn
falsification in the space provided on that page.
27.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration
with up to date contact information.
27.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State's
Contracting Office listed in Box 1.9 of Form P-37.

27.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers
are required to be current through a formal electronic submission to the Bureau of Purchase and Property at:
https://www.das.nh.gov/purchasing/vendorresources.aspx.
28. IF AWARDED A CONTRACT:
28.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New Hampshire
Form #P-37):
Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
28.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.
28.3. Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA Chapter
81-A.
28.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then
provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or
registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.
29. SPECIFICATIONS:
29.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In
responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined
herein.
30. SPECIFICATION COMPLIANCE:
30.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the
sole determining factor of what meets or exceeds the required specifications.
30.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment
and items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used,
rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere
for evaluation purposes.
30.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You may
bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you shall
demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items
that do not meet the minimum standards shall not be accepted. Product literature and specifications may be
enclosed.
31. SCOPE OF SERVICES:
31.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to
perform Hazardous Waste Pick-up and Removal Services as needed throughout the State of NH and as described
herein.
31.2. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-A,
the "Worker's Right to Know Act."
31.3. A Request for Quote (RFQ) and Statement of Work (SOW) shall be issued to each Successful Vendor in the district
where pickup is being requested. Successful Vendor(s) shall respond with the requested quote within 48 hours of
receipt and will schedule a pickup from that location within 48 hours of award notification. If quotes are not
received or pickups cannot be scheduled within these time frames, the Successful Vendor may be disqualified from
the requested pickup. The Individual pickups shall be awarded to the Successful Vendor with the lowest price, not to
exceed quotes based on Contract rates meeting the RFQ/SOW requirements.
31.4. Services to be provided under this solicitation shall include:
31.4.1. laboratory chemical identification;
31.4.2. identification of laboratory chemicals from trade names;
31.4.3. analysis and classification of unknown chemicals;
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Bidder Initials_______
Date___________