Institutional Food Services for SD Developmental Center-Redfield

Agency:	State Government of South Dakota
State:	South Dakota
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 5, 2024
Due:	Apr 5, 2024
Solicitation No:	24RFP10213
Publication URL:	To access bid details, please log in.

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Entity Name: South Dakota State Government

Event Number: 10213

Event ID: 24RFP10213

Event Name: Institutional Food Services for SD Developmental Center-Redfield

Requested By: Missy Schuetzle

Created By: Missy Schuetzle

Due By Date: 04/05/2024 05:00 PM Central Time

Q&A Cutoff Date: 02/23/2024 2:56 PM Central Time

Invitation Type: Invitation Only

Assigned Commodities: 918-52 Food Service Consulting; 958-67 Mental Health/Retardation Management

Services (Incl. Operations, Facilities Maintenance, Nursing, Food Service, etc. 24/7

Allow Supplier Terms and Conditions: No

Public Responses: No

Display Awardee: Display

Posting Board Status: Published

Event Status: Ready for Responses

Section #: Name:

1 Section 1 - 24RFP10213

Addendum #1: Page 6, Section 2.1 has been updated as well as Page 15, Section 4.3.13 Menu Planning. Please note changes in red.

Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.

The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested

services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;

it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s

website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.

All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.

1.0 GENERAL INFORMATION

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

South Dakota Developmental Center (SDDC) intends to secure food service operations that meet the needs and concerns of people with intellectual

and/or developmental disabilities. SDDC is seeking a nutritional, high quality, cost effective, and innovative solution to the food service needs of the

facility. The full achievement of the comprehensive goals of this program should result in a food service operation that will complement the mission of

SDDC.

This RFP is designed to provide interested Offerors with sufficient basic information to submit proposals meeting minimum requirements but is not

intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the

specifications to evidence service capability under any agreement.

All participating Offerors shall agree to comply with all of the conditions, requirements and instructions of this RFP.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

The SD Developmental Center is the issuing office for this document and all subsequent addenda relating to it, on behalf of the State of South Dakota,

Department of Human Services. The reference number for the transaction is RFP # 24RFP10213. This number must be referred to on all proposals,

correspondence, and documentation relating to the RFP.

1.3 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication 2/23/2024

Deadline for Submission of Written Inquiries/Questions 3/15/2024

Deadline for Completion of Site Visits (if requested) 3/15/2024

Responses to Offeror Questions 3/22/2024

Proposal Submission Deadline 4/05/2024

Anticipated Start of Contract Negotiation 4/12/2024

1.4 SITE VISITS

Offerors are strongly encouraged to visit the campus and tour the food service facilities prior to submitting their proposal. To schedule a site visit,

contact Shane Wright at shane.wright@state.sd.us. Place the following, exactly as written, in the subject line of your email: Site Visit Request for RFP

# 24RFP10213. All site visits must be completed by the date indicated in the Schedule of Activities. Failure to perform a site visit shall not relieve the

offerors from any items and conditions of this RFP.

1.5 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received by the date and time indicated in the Schedule of Activities.

Proposals received after the deadline will be late and ineligible for consideration.

Proposals, including all attachments, should be submitted in Microsoft Word AND/OR a PDF (must be in searchable format) electronic format via

Secured File Transfer Protocol (SFTP). Offerors must request an SFTP folder by emailing Shane Wright at shane.wright@state.sd.us. The subject line

should be “RFP # 24RFP10213 SFTP Request”. Offerors will mail one printed copy and one electronic copy (can be emailed) of each portion of their

proposal.

The email should contain the name and the email of the person who will be responsible for uploading the document(s).

Please note, Offerors will need to work with their own technical support staff to set up an SFTP compatible software on Offeror’s end. While the State of

South Dakota can answer questions, the State of South Dakota is not responsible for the software required.

The cost proposal must be in PDF electronic format in a separate sealed envelope and labeled “Cost Proposal”.

All proposals must be signed, in ink or digitally by an officer of the Offeror, legally authorized to bind the Offeror to the proposal and sealed in the form

intended by the respondent. Proposals that are not properly signed may be rejected. The sealed envelope should be marked with the appropriate RFP

Number and Title. Proposals should be addressed and labeled as follows:

REQUEST FOR PROPOSAL #: 24RFP10213

PROPOSAL DUE: 4/5/2024

STATE POC: Shane Wright

South Dakota Developmental Center

17267 W. 3rd St.

Redfield, SD 57469

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any

obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

Terms and Conditions

ESM Sourcing Terms

None

General Terms and Conditions

None

Event Specific Terms and Conditions

See attached RFP Document

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Institutional Food Services for SD Developmental Center-Redfield

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