Sources Sought Notice-HVAC Preventative Maintenance Services

Active

Contract Opportunity

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Small Businesses interested and capable of providing the services described below.

The information gained from this market research will help the National Institutes (NIH), Clinical Center, Office of Purchasing and Contracts plan for its acquisition strategy.

Potential Small Businesses shall include business information outlined in the section below as a part of their response.

Notice ID: 24-003980

Complete responses to this notice shall be in the following format:

1. SAM UEI Number.


2. Company Name.


3. Company Address, City, State and Zip Code.


4. Company Point of Contact, Email Address and Telephone Number.


5. Current GSA Schedule appropriate to this Sources Sought Notice.


6. Socioeconomic Status: (i.e., HUBZone, 8a, Small Business, Women Owned Small Business, Veteran-Owned Small-Business, etc.) as validated in Central Contractor Registration (CCR). All offerors must register in CCR located in https://www.sam.gov.


7. Provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described.

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The National Institutes of Health, Clinical Center, Ambulatory Care Research Facility and Clinical Research Center has a requirement for a contractor to perform preventive maintenance and services to critical (HVAC) cooling units.

The contractor shall supply all labor, materials, equipment, parts, and miscellaneous supplies to perform scheduled preventive maintenance, inspections, and cleaning services. (See Attachment A-List of Equipment and draft Performance Work Statement).

Some of the tasks include but not limited to the following:

Quarterly Services: (once per quarter for each unit)

• Inspect unit filters and belts, replace as required.

• Check and clean condensate drain pans, drain lines and pumps.

• Observe proper condensate removal. Simulate if necessary. Replace slime removal tablets.

• Provide anti-clog treatment to condensate pans.

• Provide anti-clog treatment to humidifier pans (monthly)

• Observe/record proper temperature and humidity control. Adjust/repair as necessary.

• Check unit alarms including high temp, high humidity, condensate overflow, liquitect water sensor in unit.

• Provide a general inspection of all system components including wiring, contacts, air pressure switches, belt tensions, etc.

• Check humidifiers, nozzles and auxiliary drain pan for obstructions and clean as necessary (where applicable)

• Measure fan motor performance.

• Measure breaker temperature to ensure breaker is not prone to fail.

• Check DX for refrigerant leaks, record operating pressures and temperatures.

• Check compressors crank case heater.

Annual Services: (once per annum for each unit)

• Disassemble all panels, clean and vacuum entire unit.

• Wash down outside condensing units. Provide and install new air filtration.

• Replace belts and inspect sheaves for wear. Readjust belt tension one week after new belts are installed.

• Back flush chilled water coil.

• Pull, clean and replace chilled water strainer.

• Measure chilled water flow at return side balancing valve (if valve is provided).

• Clean and adjust electrical components as required.

• Routine service calls are included under this agreement.

• The Contractor will provide a central call support service by phone 24 x 7 x 365. On-site service with a qualified technician will be provided within one (1) hour of the initial phone call to the central call number, excluding weekends and holidays, upon notification by personnel.

Period of Performance:

This contract will be for one (1) base year plus four (4) one year option periods for a potential maximum contract performance period of five (5) years.

The anticipated start date for performance is June 1, 2024.

Delivery Location:

Deliver to:

National Institutes of Health

10 Center Drive

Building 10, Room TBD

Bethesda, MD 20892-1288

Interested vendors are encouraged to respond with their capabilities statement which demonstrates the firm's experience and capability to perform the principal components of the service(s) listed above.

Contractors shall not reach out to the customer for any questions or clarifications. All communications must go through contracting.

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Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated.

NAICS: The North American Classification System (NAICS) code for this acquisition is 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

PSC: J041 – Maintenance/Repair/Rebuild of Equipment-Refrigeration, Air Conditioning and Air Circulating Equipment.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered and have an active registration in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA).

All interested Offerors should submit information by e-mail to sheri.eiri@nih.gov

All information submissions shall be received no later than 12:00 pm Eastern Standard Time, April 22, 2024.

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