Lease of Office Space within Region 7. Request for Lease Proposals (RLP) #25REG07

AAAP Project Specific Advertisement

Header Information

● Type: AAAP

● Title: Lease of Office Space within Region 7. Request for Lease Proposals (RLP) #25REG07 -

Office Space

● Notice ID: 3AR0250

● Federal Organization: This is your Address Activity Code (AAC) code. Select the appropriate

organization from the drop down menu, which should be pre-populated based on your system

access and should end in “99” for leasing. For users who had an incorrect code migration from

SAM, please use an AAC ending in “99” for all new postings. Be sure to drill down to regional

level or other appropriate level.

AAC Codes by Region

R01: 47PB99 R04: 47PE99 R07: 47PH99 R10: 47PL99

R02: 47PC99 R05: 47PF99 R08: 47PJ99 R11: 47PM99

R03: 47PD99 R06: 7PG99 R09: 47PK99

General Information

● Date Offers Due: 5/7/2025

Month Day Year: Input one of the following based on the desired AAAP open period.

10/21/2024 01/07/2025 04/07/2025 07/07/2025

11/07/2024 02/07/2025 05/07/2025 08/07/2025

12/09/2024 03/07/2025 06/09/2025 09/08/2025

Hour/Minute: Input 7:30 PM for every project specific notice.

Timezone: Select (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA for every

project specific notice.

● Inactive Policy: 15 days after response date

● Initiative: None

● Do you want to enable an Interested Vendors List for this notice? No action required.

● Do you want to allow other vendors to view the Interested Vendors List? No action required.

Classification

● Original/Updated Set Aside: Leave blank. Not applicable to leasing

● Product Service Code: X1AA - Lease/Rental of Office Buildings

● NAICS Code: 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)

● Place of Performance Location: Fort Smith, Arkansas

● Country: United States

● Zip:

● City: Fort Smith

● State/Province: Arkansas

Description

Copy and paste the information below into the description. Remember to delete any blue text, replace

any red text, and fill in any blanks.

This advertisement is hereby incorporated into the RLP 25REG07 by way of reference as an RLP

attachment.

U.S. GOVERNMENT seeks to lease the following office space through the Automated Advanced

Acquisition Program (AAAP):

City: Fort Smith

State: Arkansas

Delineated Area:

Northern Boundary- start at Kelley HWY and head west towards N 6th Street

Western Boundary- headed south on N 6th Street to N 5th Street towards HWY

255/Wheeler Ave

Southern Boundary- travel west on Phoenix Ave towards HWY 540

Eastern Boundary- head north on HWY540 traveling north towards Kelley HWY

Minimum ABOA Square Feet: 5110

Maximum ABOA Square Feet: 5200

Space Type: Commercial Office (B type)

Lease Term: 120/60

Offerors are encouraged to submit rates for all terms available in the AAAP for consideration against

future GSA requirements.

Amortization Term: 5 years for both Tenant Improvements and Building Specific Amortized Capital.

AGENCY UNIQUE REQUIREMENTS

Agency Tenant Improvement Allowance:

Existing leased space: $83.39 per ABOA SF

Other locations offered: $83.39 per ABOA SF

Building Specific Amortized Capital (BSAC):

Existing leased space: $10.00 per ABOA SF

Other locations offered: $10.00 per ABOA SF

IMPORTANT NOTES

Check the attachments and links section of this notice for possible, additional project-specific

requirements or modifications to the RLP. (All in GREX)

Offerors are advised to familiarize themselves with the telecommunications prohibitions outlined under

Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by Federal

Acquisition Regulation (FAR). For more information, visit: https://acquisition.gov/FAR-Case-2019-

009/889_Part_B

Offerors are advised that all Shell work associated with delivering the Tenant Improvements are at the

Lessor’s cost. Please refer to Section 3 (Construction Standards and Shell Components) and specifically

to Paragraph 3.07 (Building Shell Requirements) of the AAAP RLP Attachment #2 titled "Lease Contract"

(GSA Form L100_AAAP ) for more detail. Tenant Improvement Components are detailed under Section

5 of the AAAP RLP Attachment #2 titled "Lease Contract" (GSA Form L100_AAAP) .

It is highly recommended that offerors start the SAM registration process directly following the offer

submission. Refer to RLP Clause 3.06.

(If applicable) The Government intends to award a Lease to an Offeror of a Building that is in compliance

with Seismic Standards. Section 2.03 of the Request for Lease Proposals (RLP) outlines compliance

activities required for all leases in moderate or high seismic zones. To determine if your property lies in a

moderate or high zone, please reference the map and documents on our website.

HOW TO OFFER

The Automated Advanced Acquisition Program (AAAP), located at https://leasing.gsa.gov/, will enable

interested parties to offer space for lease to the Federal Government in response to the FY25 AAAP RLP.

In addition, the Government will use its AAAP to satisfy the above space requirement.

Offerors must go to the AAAP website, select the “Register to Offer Space” link and follow the instructions

to register. Instructional guides and video tutorials are offered on the AAAP homepage and in the “HELP”

tab on the AAAP website. Once registered, interested parties may enter offers during any “Open Period”.

For technical assistance with AAAP, email leasing@gsa.gov.

The Open Period is the 1st through the 7th of each month, ending at 7:30 p.m. (ET) unless otherwise

stated by the Government and unless the 7th falls on a weekend or Federal Holiday. If the 7th falls on a

weekend or Federal Holiday, the Open Period will end at 7:30 PM (ET) on the next business day. Refer to

AAAP RLP paragraph 3.02 for more details on the offer submission process. The Government reserves

the right to allow for multiple Open Periods prior to selecting an offer for award to meet this specific space

requirement. Offers cannot be submitted during the Closed Period and will not be considered for projects

executed during that time period.

Lease award will be made to the lowest price, technically acceptable offer, without negotiations, based

upon the requirements in this advertisement and in the RLP requirements package found on the AAAP

website. During an Open Period, offerors will be permitted to submit new offers or modify existing offers.

Offerors can draft an offer at any time; however, you can only submit an offer during the Open Period.

The offered space must comply with the requirements in this advertisement and the RLP and must meet

Federal Government, State, and Local jurisdiction requirements, including requirements for fire and life

safety, security, accessibility, seismic, energy, and sustainability standards in accordance with the terms

of the Lease. The Lease and all documents that constitute the Lease package can be found at

https://leasing.gsa.gov/leasing/s/AAAP-PortalHome.

If you have previously submitted an offer in FY 2024, the AAAP application has a copy feature which will

allow existing offers to be copied over to the FY 2025 RLP in order to avoid having to re-enter all of the

data manually. Please be sure to review FY25 AAAP RLP Package and each page within the AAAP

Application prior to submitting your offer as some of the questions have changed. You must re-enter your

space and rates on the ‘Space and Rates’ tab in the AAAP. Your previous offered space will not be

copied.

This is the end of the project description. Do not copy and paste this line or the material below.

Attachments/Links

Use this section to upload any project-specific attachments, such as requirements documentation, a

delineated area map, or a project-specific post-award schedule.

Delineated Area Map: If you choose to upload a delineated area map, verify the boundaries align with the

delineated area narrative noted in the notice description.

Post-Award Schedule: If you choose to upload a project-specific post-award schedule — in lieu of using

the generic post-award schedule attached to the AAAP RLP — be sure to: (1) download the AAAP

Project-Specific Post-Award Schedule template from the Office of Leasing Google forms library; (2) follow

the instructions for completing the template; and (3) attach a PDF version of the completed template to

this SAM notice. Remember to make sure all blue instructional text is deleted and all red placeholder text

is updated prior to attaching the document to your notice.

Contact Information

Quentin.Horn@gsa.gov

Matthew.VanAllen@gsa.gov